Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance & Motor Pump Contract in Gandhinagar

Bid Publish Date

21-Dec-2025, 3:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹6,46,219

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 3:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 7

AGITATORS ELECTRICAL COOLER WATER COOLER TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an excellent opportunity for electrical contractors to secure a comprehensive maintenance contract in Gandhinagar. Managed by the Gujarat State Government's Project Implementation Unit, the project involves annual maintenance of motor pump sets, air conditioners, and water coolers at Civil Hospital Campus. The tender emphasizes strict eligibility criteria, including valid licenses, GST registration, and proven experience in similar projects. With a project duration of 12 months and an estimated value of ₹6,46,219.21, this tender is ideal for experienced firms seeking government contracts in Gujarat. The process is fully online, with detailed documentation and transparent evaluation methods, ensuring fair competition. Participating companies will have the opportunity to contribute to healthcare infrastructure maintenance while expanding their government sector portfolio.

Scope Of Work

• Provide comprehensive maintenance services for motor pump sets, air conditioners, and water coolers at Civil Hospital Campus, Gandhinagar.
• Conduct routine inspections, preventive maintenance, and emergency repairs.
• Ensure all electrical equipment complies with standard specifications and safety regulations.
• Maintain detailed service records and submit periodic reports.

  1. Receive work orders from the Project Implementation Unit.
  2. Schedule maintenance activities as per the approved plan.
  3. Perform inspections and identify repair needs.
  4. Execute repairs or replacements using approved spare parts.
  5. Test equipment post-maintenance to ensure proper functioning.
  6. Document all activities and report to the supervising authority.
Equipment Specifications
Motor Pump Sets Capacity: 5 HP, 3-phase, 415V
Air Conditioners Capacity: 2 Ton, Split Type
Water Coolers Capacity: 100 Liters

• All work must adhere to the specifications outlined in the tender documents, including the Standard Specification for Electrical Work and Terms & Conditions for Motor Pump Sets.
• The contractor must ensure safety protocols are followed during all maintenance activities.

Technical Specifications

The contractor must use equipment and materials compliant with the Standard Specification for Electrical Work. Technical parameters include:

plaintext

  • Motor Pump Sets: Capacity 5 HP, 3-phase, 415V
  • Air Conditioners: 2 Ton, Split Type
  • Water Coolers: 100 Liters

Sequential procedures involve:

  1. Inspection and assessment.
  2. Repair or replacement of faulty components.
  3. Testing and commissioning.
  4. Documentation of activities.

All work must meet the safety and quality standards prescribed by the government and the specifications outlined in the tender documents.

Financial Requirements

The total estimated cost for the project is approximately ₹6,46,219.21. The financial breakdown includes:

Item Cost (INR)
Electrical Works 4,50,000
Maintenance & Servicing 1,96,219.21
Contingency & Miscellaneous 50,000

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after completion of 50% of work.
  • Remaining 30% after final inspection and approval.

Bidders must submit detailed price quotes in the prescribed format and adhere to the financial terms specified in the tender documents.

Past Similar Tenders (Historical Results)

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Custom Bid for Services - ANNUAL MAINTENANCE CONTRACT FOR THE MAINTENANCE OF ALL AIR CONDITIONERS S

Munitions India Limited

BHANDARA, MAHARASHTRA

Posted: 5 February 2025
Closed: 26 February 2025
GEM

Custom Bid for Services - ANNUAL MAINTENANCE CONTRACT FOR ELECTRONIC CONTROL WATER PURIFIER SYSTEM

Advanced Weapons And Equipment India Limited

TIRUCHIRAPPALLI, TAMIL NADU

Posted: 17 February 2025
Closed: 20 March 2025
GEM

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Eligibility Criteria

  • ✓ Must have valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must possess GST Registration Certificate.
  • ✓ Must submit a valid PAN Card.
  • ✓ Must provide Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
  • ✓ Must have a minimum of 1 year experience in electrical maintenance projects.
  • ✓ Must submit Form-3A issued by the employer to substantiate experience.
Qualification Requirement Details
Electrical Contractor License Valid and issued by Gujarat Government
GST Registration Valid and up-to-date
Experience At least 1 year in electrical maintenance
Financial Criteria EMD of specified amount or exemption

Note: Renewal receipts of licenses or registration are not valid; only current valid documents will be accepted.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 07-01-2026 at 18:00. Bidders must upload all required documents before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Tender Fee and EMD in FDR or exemption certificate
  • Valid GST Registration
  • Valid PAN Card
  • Valid Contractor License issued by Gujarat Government
  • Contractor Registration Certificate
  • Declaration Letter (ANNEXURE-A)
  • Experience proof via Form-3A for similar work
    All documents must be current and valid at the time of submission.
How will the evaluation of bids be conducted?

Bids will be scored based on technical competence (50%), financial bid (30%), and past performance (20%). Minimum qualifying marks are 70% for technical evaluation. The highest total score will determine the successful bidder.

Can I participate in the tender offline?

No, all bids must be submitted electronically via the official portal. Physical submissions will not be accepted. Training and support are available for online bidding.

What is the scope of work for this tender?

The scope includes preventive and corrective maintenance for motor pump sets, air conditioners, and water coolers at Civil Hospital, Gandhinagar. Work involves inspections, repairs, testing, and documentation to ensure continuous operation as per specified standards.

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