Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance & Works at Gandhinagar - Bid Now

Bid Publish Date

29-Dec-2025, 9:30 am

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹15,84,848

Location

GANDHINAGAR , GUJARAT

Progress

Issue29-Dec-2025, 9:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 6

ELECTRICAL COOLER WATER COOLER GEYSER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical maintenance and repair services at the Civil Hospital Campus in Gandhinagar. Bidders are invited to submit proposals for a 12-month comprehensive contract covering AC units, water coolers, and geysers. The project is managed by the Project Implementation Unit (Electrical) and aims to engage experienced electrical contractors with valid licenses, GST registration, and proven experience in similar government projects. The tender process is fully online, with bid submission starting from December 29, 2025, and closing on January 12, 2026. This is an excellent opportunity for electrical service providers seeking to work with the government in Gujarat, ensuring adherence to safety, quality, and technical standards. The estimated project cost is around INR 15.84 lakh, with payments structured in installments. Participate now to secure a reliable government contract in the electrical maintenance sector.

Scope Of Work

The scope of work includes:

  • Providing annual comprehensive maintenance for air conditioning units, water coolers, and geysers at the specified government health building.
  • Ensuring preventive and corrective maintenance of electrical equipment as per standard specifications.
  • Performing routine inspections and troubleshooting to ensure uninterrupted operation.
  • Supplying necessary spare parts and consumables for maintenance.
  • Complying with all safety and quality standards mandated by government authorities.

The process involves:

  1. Initial site assessment and submission of a detailed maintenance plan.
  2. Regular scheduled inspections and maintenance activities.
  3. Emergency repairs as needed.
  4. Final reporting and documentation of services rendered.
Item Specification
Contract Duration 12 Months
Estimated Cost INR 15,84,847.56
Location Civil Hospital Campus, Gandhinagar
Equipment Covered AC units, Water Coolers, Geysers
Service Standards As per government specifications

Bidder must ensure all work complies with the Standard Specification for Electrical Work and Terms & Conditions outlined in the tender documents.

Technical Specifications

The electrical works must adhere to the Standard Specification for Electrical Work provided in the tender documents. Key technical parameters include:

Parameter Specification
Voltage 230V/415V AC
Power Supply 3-phase, 50Hz
Equipment Standards BIS/IEC compliant
Safety Must comply with IS standards for electrical safety
Maintenance Preventive and corrective as per manufacturer guidelines

Bidders should follow these steps:

  1. Review detailed technical specifications in the tender documents.
  2. Prepare a compliance statement for each technical requirement.
  3. Submit technical bid along with supporting documents.
  4. Ensure all equipment and materials meet BIS/IEC standards.

Financial Requirements

The estimated project cost is INR 15,84,847.56, which includes all labor, materials, and miscellaneous expenses. Payment will be made in installments based on milestones and approved invoices. The financial bid must include:

Cost Component Amount (INR)
Total Estimated Cost 15,84,847.56
Payment Schedule 30% advance, 40% mid-term, 30% upon completion
Taxes As applicable, to be clearly indicated

Bidders must provide a detailed cost breakdown and adhere to the payment terms specified in the tender documents. All financial proposals should be valid for 120 days from the bid submission date.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess GST Registration Certificate.
✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must have minimum one year experience in electrical maintenance work for government or reputed private organizations.
✓ Must upload Form-3A issued by the employer to substantiate experience.

Criteria Details
License Valid Electrical Contractor License (Gujarat)
GST Valid GST Registration Certificate
Experience Minimum 1 year in similar electrical maintenance projects
Financial EMD as per tender guidelines
Documents All documents must be current and valid

Note: Renewal receipts of licenses or registration are not acceptable; only valid, current certificates will be considered.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this electrical maintenance tender?

The scope includes annual maintenance for AC units, water coolers, and geysers, ensuring preventive and corrective repairs, supply of spare parts, and compliance with government standards. The work duration is 12 months, and bidders must follow the specifications outlined in the tender documents.

What are the eligibility criteria for bidders?

Bidders must possess a valid Electrical Contractor License, GST registration, and demonstrate at least one year of experience in similar electrical maintenance projects. They must also submit EMD in the prescribed form and provide relevant experience documents like Form-3A.

How can I participate in the bidding process?

Participants should download tender documents from the official portal, register online, and submit bids electronically before the deadline. Payment of the tender fee of INR 900 is mandatory, and all supporting documents must be uploaded as per instructions. The process is fully digital.

What is the evaluation criteria for selecting the successful bidder?

Bids are evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and technical compliance (10%). Bidders must meet minimum qualifying marks in each category. The highest scoring bid will be awarded the contract.

What are the key dates and deadlines for this tender?

Bid submission starts on 29-12-2025 and ends on 12-01-2026 at 6:00 PM. The bid opening occurs immediately after at 6:02 PM on the same day. Bidders are advised to submit all documents well before the deadline to avoid last-minute issues.

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