Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract in Gandhinagar - Apply Now

Bid Publish Date

21-Dec-2025, 4:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹12,44,384

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL COOLER WATER COOLER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an excellent opportunity for electrical contractors to secure a comprehensive maintenance contract for AC units, water coolers, and geysers at government health buildings in Gandhinagar, Gujarat. The project aims to ensure reliable electrical support in critical health infrastructure, with a 12-month completion period and a total estimated cost of approximately ₹12.44 lakh. Bidders must meet strict eligibility criteria, including valid licenses, registration, and experience in similar projects. The procurement process is transparent, with electronic submission, detailed evaluation, and award procedures. This tender is ideal for experienced firms seeking government contracts in Gujarat, emphasizing quality, safety, and timely service delivery.

Scope Of Work

The scope of work involves providing comprehensive electrical maintenance services for AC units, water coolers, and geysers at designated government health buildings in Gandhinagar. Key deliverables include:

  • Regular preventive maintenance and repairs of AC, water coolers, and geysers.
  • Immediate response to breakdowns and emergency repairs.
  • Ensuring all electrical appliances operate efficiently and safely.
  • Maintaining detailed service records and reports.

The process includes:

  1. Initial assessment and site inspection.
  2. Scheduling routine maintenance visits.
  3. Performing repairs and replacements as needed.
  4. Testing and commissioning after repairs.
  5. Documentation and reporting.

Specifications:

Item Description
Duration 12 months
Location Gandhinagar health buildings
Equipment AC, Water Coolers, Geysers
Service Standards As per standard electrical maintenance practices
Response Time Within 24 hours for breakdowns

Contractors must ensure compliance with all safety and quality standards, and use approved spare parts and materials. All work must be completed within the stipulated timeline, with quality assurance checks conducted regularly.

Technical Specifications

The technical specifications require contractors to adhere to the 'Standard Specification for Electrical Work' as provided in the tender documents. Equipment used must conform to IS standards and be approved by relevant authorities. The process involves:

  • Using approved electrical materials and spare parts.
  • Conducting routine inspections and testing.
  • Ensuring safety standards are met during all maintenance activities.
  • Providing detailed reports after each service visit.
Parameter Specification
Equipment Standards IS standards or equivalent
Response Time Within 24 hours for emergency repairs
Quality Assurance As per tender guidelines
Documentation Service reports, maintenance logs

Contractors must ensure all technical activities comply with applicable safety and quality standards, and maintain proper documentation for audit purposes.

Financial Requirements

The total estimated cost for the entire project is approximately ₹12,44,383.63. Bidders should submit a detailed financial proposal, including itemized costs for labor, materials, and miscellaneous expenses. Payment shall be made in accordance with the schedule specified in the tender, typically after completion of each milestone or monthly billing.

Cost Component Estimated Amount
Total Budget ₹12,44,383.63
Payment Terms Monthly installments based on work completed
Security Deposit As per tender guidelines

Bidders must ensure their financial proposals are competitive and compliant with the tender terms. Payment will be processed after satisfactory completion of services and certification by the project authority.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess a valid GST Registration Certificate.
✓ Must provide a valid PAN Card.
✓ Must submit a valid registration certificate for electrical work issued by the R&B Department, Gujarat.
✓ Must have experience in executing similar electrical maintenance works for government or large institutional clients for at least one year.
✓ Must submit the Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.

Qualification Minimum Requirement
License Valid Electrical Contractor License
Experience At least 1 year in similar work
Financial EMD as specified, and financial stability
Documentation All required certificates and registration proofs

Bidders must ensure they meet all eligibility criteria before submission to qualify for evaluation.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 07-01-2026 at 18:00. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required to participate in this tender?

Eligible bidders must upload:

  • Tender fee receipt
  • Earnest Money Deposit (FDR or exemption certificate)
  • Valid GST Registration Certificate
  • Valid PAN Card
  • Valid Contractor License issued by Gujarat government
  • Contractor Registration Certificate (Electrical)
  • Declaration Letter as per ANNEXURE-A
  • Experience proof (Form-3A) for similar work for at least one year.
How will the evaluation of bids be conducted?

Bids will be evaluated based on eligibility, technical competence, experience, and financial offer. The evaluation weights are 40%, 30%, and 30% respectively, with minimum thresholds to qualify for the award.

Can I attend the pre-bid meeting?

Yes, a free vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad. Attending this session can help understand the bidding process and technical requirements.

What is the scope of work covered under this tender?

The scope includes preventive and corrective maintenance of ACs, water coolers, and geysers in government health buildings, ensuring safety, efficiency, and compliance with standards over a 12-month period.

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