Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance in Gujarat Health Buildings - 2025

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹5,88,954

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

ELECTRICAL WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical maintenance contracts for health department buildings in Gujarat, focusing on motors, air conditioners, geysers, and water coolers. The project, managed by the Project Implementation Unit, aims to ensure uninterrupted operation of essential health infrastructure. Bidders must meet specific eligibility criteria, including valid licenses, experience, and documentation, to qualify for this opportunity. The tender process is conducted electronically via the nProcure portal, with a deadline for submission on 12th January 2026. The contract duration is 12 months, with a total estimated value of approximately ₹5,89,954. This is an excellent opportunity for qualified electrical service providers specializing in health sector maintenance, offering a chance to work on critical public health infrastructure in Gujarat. Bidders are encouraged to participate early, review all requirements, and attend free training sessions for online bidding procedures.

Scope Of Work

The scope of work involves providing annual comprehensive maintenance for the following equipment in government health buildings:

  • Motor pumpsets
  • Air conditioners
  • Water coolers
  • Geysers

Key deliverables include:

  • Routine inspection and preventive maintenance
  • Emergency repairs and replacements
  • Ensuring compliance with standard specifications
  • Maintaining operational efficiency of electrical and mechanical systems

The process includes:

  1. Initial site assessment and planning
  2. Scheduling maintenance activities
  3. Conducting preventive checks as per manufacturer guidelines
  4. Immediate response to breakdowns
  5. Documentation and reporting of maintenance activities
Equipment Maintenance Frequency Standards
Pumpsets Annually As per Standard Specification for Electrical Work
Air Conditioners Annually As per Terms and Conditions for AC Machines
Water Coolers Annually As per Standard Specification
Geysers Annually As per Terms and Conditions for Geysers

All work must comply with the specifications detailed in the tender documents, including safety and quality standards.

Technical Specifications

The technical specifications require bidders to adhere to:

  • Standard electrical safety and quality standards as outlined in the 'Standard Specification for Electrical Work'
  • Equipment-specific guidelines for maintenance procedures
  • Use of approved spare parts and materials
  • Proper documentation of all maintenance activities

Technical parameters include:

  • Pumpsets: Capacity, voltage, and power specifications as per tender documents
  • Air conditioners: Cooling capacity, energy efficiency standards
  • Water coolers and geysers: Capacity, safety features

Sequential procedures involve:

  1. Site inspection
  2. Preparation of maintenance schedule
  3. Execution of preventive and corrective maintenance
  4. Testing and commissioning
  5. Final reporting and documentation

Financial Requirements

The estimated contract value is approximately ₹5,89,954. Payment will be made based on completion of scheduled maintenance activities, verified through reports. The payment schedule includes:

  • 30% advance upon contract signing
  • 40% after completion of six months of maintenance
  • 30% upon successful completion and acceptance of the contract

Bidders must submit a detailed financial proposal in the prescribed format, ensuring transparency and compliance with tender guidelines. All costs should be inclusive of taxes and applicable charges.

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Eligibility Criteria

✓ Must have a valid electrical contractor license issued by the Government of Gujarat.
✓ Must possess GST registration and PAN card.
✓ Must submit the bid fee of ₹900 and earnest money deposit (EMD) via FDR or valid exemption certificate.
✓ Must demonstrate at least one year of experience in maintaining similar electrical systems in government or health sector facilities.
✓ Must upload all required documents including registration certificates, experience proof, and declaration letter.

Criterion Details
License Valid Electrical Contractor License issued by Gujarat government
Experience Minimum 1 year in electrical maintenance for health facilities
Financial Turnover of at least ₹2,00,000 in the last fiscal year
Documents GST Registration, PAN, Bid Fee, EMD, Declaration Letter
Other Compliance with all eligibility and technical requirements

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to select qualified electrical contractors to provide annual comprehensive maintenance for essential equipment such as motors, air conditioners, geysers, and water coolers in government health facilities across Gujarat, ensuring reliable operation and compliance with safety standards.

What are the key eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license issued by Gujarat, have GST registration and PAN, demonstrate at least one year of relevant experience, and submit all required documents including bid fee, EMD, experience proof, and declaration letter. Detailed criteria are outlined in the tender documents.

How can I participate in the bidding process?

Participants must download the tender documents, prepare their technical and financial proposals, and submit online via the nProcure portal before the deadline of 12-01-2026 18:00. Attending the free training sessions can assist in understanding the electronic bidding process.

What are the important dates I should be aware of?

Key dates include the bid start date (28-12-2025), bid submission deadline (12-01-2026), and bid opening (12-01-2026 at 18:02). Bidders must ensure submissions are completed before the closing time to avoid disqualification.

What documents are required for bid submission?

Required documents include tender fee receipt, EMD/FDR, GST registration, PAN card, contractor licenses, declaration letter, and experience proof. All must be uploaded in scanned format as specified in the tender guidelines.

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