Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract at Morbi District Hospitals

Bid Publish Date

29-Dec-2025, 10:30 am

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹18,36,050

Location

GANDHINAGAR , GUJARAT

Progress

Issue29-Dec-2025, 10:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

AGITATORS ELECTRICAL COOLER WATER COOLER GEYSER TURBINE PUMPS WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers qualified electrical service providers an opportunity to secure an annual comprehensive maintenance contract at Morbi District hospitals and health facilities. Covering essential equipment such as Air Conditioners, Water Coolers, Geysers, and Motor Pump Sets, the project aims to ensure reliable and safe operation of critical healthcare infrastructure. The tender process is conducted online through the NProcure platform, requiring bidders to meet strict eligibility criteria including valid licenses, GST registration, and proven experience. The contract duration is 12 months, with an estimated value of approximately 18.36 lakh INR. Bidders are encouraged to review detailed documentation, attend training sessions, and submit competitive bids before the deadline. This opportunity is ideal for experienced electrical maintenance firms seeking to contribute to public health infrastructure and benefit from government projects.

Scope Of Work

The selected contractor will be responsible for providing comprehensive maintenance services for electrical equipment in government health facilities at Morbi District. Key deliverables include:

  • Routine inspection and preventive maintenance of Air Conditioners, Water Coolers, Geysers, and Motor Pump Sets.
  • Immediate repair and replacement of faulty components.
  • Ensuring all equipment complies with safety standards and manufacturer specifications.
  • Maintaining detailed service logs and reporting to the Project Implementation Unit.

The process involves:

  1. Initial assessment and site inspection.
  2. Scheduled preventive maintenance as per standard specifications.
  3. Emergency repairs within stipulated response times.
  4. Final quality checks and documentation.

Specifications and standards are detailed in the attached documents, including the Standard Specification for Electrical Work and specific terms for AC and Pump sets.

Equipment Type Maintenance Frequency Standards Referenced
AC Units Quarterly Standard Specification for Electrical Work
Water Coolers Bi-monthly Terms and Conditions for Water Cooler Maintenance
Geysers Monthly Manufacturer Guidelines
Motor Pump Sets Quarterly Terms and Conditions for Motor Pump Sets

All work must be completed within the completion period of 12 months, with adherence to safety and quality standards.

Technical Specifications

The contractor must adhere to the technical standards outlined in the Standard Specification for Electrical Work, ensuring all equipment maintenance meets safety and operational benchmarks. The process involves:

  • Conducting initial site assessments.
  • Following manufacturer guidelines for servicing.
  • Using approved spare parts and materials.
  • Documenting all maintenance activities.
Parameter Specification
Voltage 230V / 50Hz
Equipment Standards BIS and IEC standards
Response Time Within 24 hours for emergency repairs
Quality Assurance Compliance with standard specifications and safety norms

All work must be completed within the 12-month period, with periodic inspections and quality checks as specified in the tender documents.

Financial Requirements

The estimated contract value is approximately 18,36,049.71 INR. The financial bid should include a percentage rate for services, submitted via the online portal. Payment terms are as follows:

  • 30% advance upon contract signing.
  • 40% after 6 months based on performance.
  • Remaining 30% after successful completion and final inspection.
Cost Component Amount (INR)
Service Charges To be quoted by bidder
Taxes As applicable
Total Estimated Cost 18,36,049.71

Bidders must submit detailed financial proposals in the prescribed format, ensuring transparency and compliance with the tender guidelines.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess a valid GST Registration Certificate.
✓ Must submit a valid PAN Card copy.
✓ Must provide a copy of Form-3A or equivalent experience proof for similar work performed in the last year.
✓ Must deposit the Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must upload the Tender Fee of 900 INR along with the bid.

Qualification Requirement Details
License Validity Must be current and valid
Experience in similar work Minimum 1-year experience in electrical maintenance
Financial Criteria Minimum turnover of 50 lakh INR in last financial year
Documentation All documents must be clear, valid, and up-to-date

Note: Renewal receipts of licenses or registration are not acceptable; only valid, current certificates will be considered.

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th January 2026 at 6:00 PM. Bidders must upload all required documents and submit their bids before this time to be considered.

What documents are required to qualify for this tender?

Bidders must submit valid licenses, GST registration, PAN card, experience proof (Form-3A), bid fee receipt, and EMD in FDR or exemption certificate. All documents should be clear, valid, and up-to-date as specified in the eligibility criteria.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and eligibility compliance (20%). A minimum of 70% in technical evaluation is required for shortlisting, with the final award based on the highest combined score.

Can I submit physical documents for this tender?

No, all submissions must be made electronically via the NProcure platform. Physical submissions are not accepted under this tender process.

Is there any training available for online bid submission?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions office in Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and ensure smooth submission.

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