Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance Contract in Gandhinagar Health Buildings

Bid Publish Date

25-Dec-2025, 4:30 pm

Bid End Date

07-Jan-2026, 6:00 pm

Value

₹13,43,400

Location

GANDHINAGAR , GUJARAT

Progress

Issue25-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

ELECTRICAL COOLER GEYSER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers an opportunity for qualified electrical contractors to provide comprehensive annual maintenance services for AC machines, water coolers, and geysers in various government health buildings in Gandhinagar. Managed by the Department of Health, Gujarat, the project aims to ensure uninterrupted operation of essential health infrastructure. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and relevant experience. The tender process is open and transparent, with submission deadlines on January 7, 2026. The scope encompasses preventive maintenance, repairs, and system upgrades, with a project completion period of 12 months. Interested companies specializing in electrical maintenance, HVAC servicing, and government infrastructure projects are encouraged to participate. Download detailed documents and submit your bid online to secure this government contract and contribute to public health infrastructure stability.

Scope Of Work

• Provide annual comprehensive maintenance for AC machines, water coolers, and geysers in government health buildings.
• Conduct routine inspections and preventive maintenance to ensure system efficiency.
• Perform repairs and replacements of faulty electrical components.
• Maintain documentation and reporting of maintenance activities.

  1. Initial Inspection: Assess existing systems and prepare maintenance plan.
  2. Schedule Maintenance: Develop a schedule for routine inspections.
  3. Execution: Carry out preventive and corrective maintenance as per schedule.
  4. Reporting: Submit periodic reports on system status and repairs.
Equipment Type Maintenance Frequency Key Specifications
AC Machines Quarterly Capacity: 1-5 Ton
Water Coolers Bi-Annual Refrigerant Type: R134a
Geysers Annual Power Range: 10-30 KW

• All work must adhere to the Standard Specification for Electrical Work and Terms and Conditions for AC Machines provided in the tender documents.
• The contractor shall ensure compliance with safety standards and Gujarat government regulations.
• The project completion period is 12 months from the date of award.
• The scope also includes emergency repairs and system upgrades as required.

Technical Specifications

Parameter Specification
Power Supply 230V/415V, 50Hz
AC Capacity 1-5 Ton
Water Cooler Refrigerant R134a
Geyser Power Range 10-30 KW
Safety Standards BIS, IEC compliant

Sequential procedures include:

  1. Submission of technical bid with all supporting documents.
  2. Technical evaluation based on eligibility and experience.
  3. Financial bid opening for qualified bidders.
  4. Final award based on combined technical and financial scores.

Financial Requirements

The estimated project cost is approximately INR 13,43,399.99. The payment schedule is as follows:

Payment Milestone Percentage of Total Cost Conditions
Contract Award 10% Upon signing of agreement
Completion of 50% Work 40% Based on inspection and approval
Completion of Remaining Work 50% After final acceptance

Bidders must submit a detailed financial proposal aligned with the tender's scope. All payments are subject to satisfactory completion of work and compliance with contractual terms. The bid validity period is 120 days from the bid submission deadline.

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Eligibility Criteria

✓ Must have a valid Electrical Contractor License issued by the Government of Gujarat.
✓ Must possess a GST Registration Certificate.
✓ Must submit proof of experience in similar electrical maintenance projects for at least one year.
✓ Must provide Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
✓ Must upload scan copies of all required documents, including PAN Card, Contractor Registration Certificate, and Declaration Letter.

Qualification Requirement Details
Contractor License Valid license issued by Gujarat government
GST Registration Active and valid
Experience Minimum 1-year experience in electrical maintenance
Financial EMD as per tender guidelines
Documentation All relevant certificates and declarations

Note: Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Priliminary Stage

07-01-2026 18:02

2. Commercial Stage

07-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission in this tender?

The bid submission deadline is 07-01-2026 at 18:00. Bidders must upload all required documents and submit their bids before this time, as late submissions will not be accepted.

What documents are required to qualify for this electrical maintenance tender?

Eligible bidders must submit scan copies of:

  • Valid Electrical Contractor License
  • GST Registration Certificate
  • PAN Card
  • Earnest Money Deposit (FDR or exemption certificate)
  • Declaration Letter (ANNEXURE-A)
  • Experience proof via Form-3A for similar work
    All documents must be valid and up-to-date as per the tender criteria.
How is the evaluation process conducted?

The evaluation is based on technical competence (40%), financial proposal (30%), past performance (20%), and eligibility compliance (10%). Bidders must score at least 60% in technical evaluation. The process involves technical scrutiny followed by financial bid opening for shortlisted candidates.

Can I attend a pre-bid meeting or training session?

Yes, free vendor training sessions are organized every Saturday at (n)code solutions, GNFC Ltd., Ahmedabad. Attending these sessions can help bidders understand the process better and clarify any doubts regarding bid submission and technical requirements.

What is the scope of work for this tender?

The scope includes annual comprehensive maintenance of AC machines, water coolers, and geysers across government health buildings. Tasks involve routine inspections, preventive maintenance, repairs, and documentation to ensure uninterrupted operation of electrical and HVAC systems, adhering to specified standards and safety regulations.

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