Open State Governments & UT NPROCURE

Government Tender for Comprehensive Electrical Maintenance at Taluka Court Building Dholka Ahmedabad

Bid Publish Date

22-Dec-2025, 3:00 pm

Bid End Date

31-Dec-2025, 4:00 pm

Value

₹2,71,658

Location

AHMADABAD , GUJARAT

Progress

Issue22-Dec-2025, 3:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

ELECTRICAL AIR CONDITIONER WATER LEVEL RECORDER

This government tender offers electrical and maintenance service providers an opportunity to bid for comprehensive maintenance of air conditioning units, water coolers, and RO systems at the Taluka Court Building in Dholka, Ahmedabad. The project, managed by the Roads and Buildings Department of Gujarat, requires experienced firms to ensure seamless operation and upkeep of essential building systems. The tender emphasizes compliance with eligibility criteria, timely submission, and adherence to technical standards. With a total estimated value of INR 271,658, this open tender provides a reliable platform for contractors seeking government contracts in Gujarat. Bidders must prepare detailed technical and financial proposals, submit documents electronically before the deadline of 31-12-2025, and participate in transparent evaluation procedures. This opportunity is ideal for electrical maintenance companies aiming to expand their government sector portfolio, offering long-term engagement and growth prospects.

Scope Of Work

The scope of work includes:

  • Comprehensive maintenance of air conditioning units, water coolers, and RO systems at the Taluka Court Building.
  • Routine inspections and preventive maintenance to ensure continuous operation.
  • Repairs and replacements of faulty components, including filters, motors, and electrical wiring.
  • Cleaning and servicing of cooling systems, water coolers, and RO units.
  • Monitoring and troubleshooting electrical and mechanical issues.
  • Documentation and reporting of maintenance activities.

The process involves:

  1. Initial assessment and site inspection.
  2. Preparation of maintenance schedule.
  3. Execution of maintenance tasks as per schedule.
  4. Reporting and record keeping.
  5. Timely repairs and emergency interventions.
Equipment Type Maintenance Frequency Key Tasks
Air Conditioners Monthly Cleaning filters, checking refrigerant levels
Water Coolers Bi-monthly Descaling, filter replacement
RO Systems Quarterly Membrane cleaning, sanitization

All work must comply with safety standards and manufacturer guidelines, ensuring minimal disruption to building operations.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V AC, 50Hz
Air Conditioner Capacity 1.5 Ton to 3 Ton
Water Cooler Capacity 50 to 150 liters
RO System Capacity 50 to 100 liters per hour
Certification Compliance with BIS standards for electrical and water systems

Sequential procedures involve:

  1. Initial site inspection.
  2. Preparation of maintenance plan.
  3. Execution of scheduled maintenance.
  4. Troubleshooting and emergency repairs.
  5. Final reporting and documentation.

All technical work must meet industry standards and manufacturer specifications to ensure safety, efficiency, and longevity of equipment.

Financial Requirements

The tender has an estimated total cost of INR 271,658. Payment terms are as follows:

Payment Schedule Description
30% On contract signing
40% After completion of 6 months
30% On project completion and acceptance

Bidders must submit a detailed financial bid, including unit rates and total cost. The bid should include all applicable taxes and duties. The total bid amount must be valid for 120 days from the bid opening date. The financial proposal should be submitted electronically through the designated portal, adhering to the specified format.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license (E-2 or above category).
  • ✓ Proven experience in maintaining air conditioning, water coolers, and RO systems.
  • ✓ Submission of scanned copies of the following documents:
    Document Requirement
    Tender / Bid Fee Upload scanned copy of the fee receipt
    EMD in FDR / Exemption Certificate Valid for at least 165 days issued by R & B Division
    Bank Solvency Certificate Minimum 20% of tender cost from a nationalized or scheduled bank
    PAN Card Valid PAN copy
    GST Registration Valid GST number
    Electrical Registration E-2 or above category registration (renewal not accepted)
    Electrical Contractor License Valid license (renewal not accepted)
    Experience Certificates Form-3A/Completion Certificate for similar work
  • ✓ The bidder must have a minimum average annual turnover of INR 50,000 in the last 3 years.
  • ✓ Bidders should have relevant experience in government projects or reputed private sector works.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 16:05

2. Commercial Stage

31-12-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload scanned copy of the Tender / Bid Fee

Required
2

• Upload scanned copy of the EMD in FDR from (Not less than 165 days) / Valid Exemption Certificate Which issue By R & B (Electrical) Division.

Required
3

• Upload scanned copy of Bank Solvency of Minimum of 20 Percentage amount of Tender cost of Nationalized or Scheduled Bank issued in current calendar year

Required
4

• Upload Scanned copy of Permanent Account Number (PAN)

Required
5

• Upload Scanned copy of GST number

Required
6

• Upload scanned copy of E-2 and above category registration (Electrical) [Renewal Receipt of Registration is Not VAlid]

Required
7

• Upload Scanned copy of valid Electric contractor licence. [Renewal Receipt of Electrical Contractor License is Not Valid]

Required
8

• Upload scanned copy of Form-3A/ Completion Certificate issued by employers from Government to substantiate experience of similar type of work. (Compulsory requirement for AMC in AC machine, water cooler and RO work)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 31-12-2025 at 4:00 PM. Bidders must upload all required documents and complete the submission process before this time. Late submissions will not be entertained.

What documents are required to participate in this tender?

Bidders must submit the following documents:

  • Tender / Bid Fee receipt
  • EMD in FDR or valid exemption certificate
  • Bank solvency certificate (minimum 20% of tender value)
  • PAN Card
  • GST registration
  • Electrical registration (E-2 or above)
  • Valid Electrical Contractor License
  • Experience certificates (Form-3A/Completion Certificate)
    All documents must be scanned and uploaded as per the tender guidelines.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). Bidders must meet minimum technical thresholds to qualify for financial evaluation. The process ensures transparency and fairness.

Can I attend a training session for online bidding?

Yes, free vendor training sessions are organized every Saturday between 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online portal, document upload, and bidding procedures.

What is the scope of work for this tender?

The scope includes maintenance and repair of air conditioners, water coolers, and RO systems at the Taluka Court Building. Tasks involve routine inspections, cleaning, repairs, and documentation to ensure continuous operation and compliance with safety standards.

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