Open State Governments & UT NPROCURE

Government Tender for Electrical Maintenance & Contract Services at Gandhinagar Hospitals

Bid Publish Date

28-Dec-2025, 7:30 pm

Bid End Date

12-Jan-2026, 6:00 pm

Value

₹5,90,447

Location

GANDHINAGAR , GUJARAT

Progress

Issue28-Dec-2025, 7:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 6

ELECTRICAL AIR CONDITIONER COOLER WATER COOLER WATER LEVEL RECORDER MICROCENTRIFUGES

This government tender offers electrical maintenance and contract services at Gandhinagar's GMERS Campus Dharpur and General Hospital Patan. The project involves providing annual comprehensive maintenance for air conditioners, water coolers, and geysers, ensuring reliable operation and safety compliance. Managed by the Project Implementation Unit (Electrical) of the Gujarat State Government, this opportunity is ideal for experienced electrical contractors seeking public sector contracts. The tender emphasizes strict eligibility criteria, including valid licenses, GST registration, and proven experience. With a project duration of 12 months and an estimated cost of INR 5,90,447, bidders must submit their proposals electronically via the official portal before the deadline. The process includes detailed evaluation based on technical expertise and cost competitiveness. This tender is a significant opportunity for reputed electrical service providers to contribute to public health infrastructure in Gujarat.

Scope Of Work

The scope of work includes:

  • Providing comprehensive maintenance for air conditioners, water coolers, and geysers installed at GMERS Dharpur Campus and General Hospital Patan.
  • Routine inspections and preventive maintenance to ensure optimal functioning.
  • Timely repairs and replacement of faulty electrical parts, including motors, wiring, and control panels.
  • Adherence to standard specifications as outlined in the tender documents.
  • Coordination with hospital staff for scheduling maintenance activities to minimize disruption.

The process involves:

  1. Initial assessment and planning upon contract award.
  2. Regular scheduled inspections as per maintenance schedule.
  3. Immediate response to breakdowns and emergency repairs.
  4. Final reporting and documentation of maintenance activities.
Equipment Type Maintenance Frequency Key Specifications
Air Conditioners Monthly/Quarterly Standard HVAC specifications
Water Coolers Monthly Electrical safety and efficiency
Geysers Monthly Safety and operational standards

Technical Specifications

The technical specifications include:

Equipment Specification Standards
Air Conditioners Split type, 1.5 Ton IS 8144, IS 1391
Water Coolers Electrical safety compliant IS 2048
Geysers 25-30 liters capacity, energy efficient IS 2086

The process involves:

  • Inspection of existing equipment.
  • Adherence to standard electrical and HVAC specifications.
  • Use of approved spare parts.
  • Compliance with safety standards.
  • Final testing and commissioning.

Technical procedures include:
plaintext

  1. Conduct initial site assessment.
  2. Prepare maintenance schedule.
  3. Perform preventive checks.
  4. Execute repairs using approved parts.
  5. Document all activities.

Financial Requirements

The total estimated budget for the project is INR 5,90,447. The financial breakdown includes:

Item Cost (INR)
Labour & Materials 4,50,000
Miscellaneous Expenses 1,40,447
Total Estimated Cost INR 5,90,447

Payment terms are as follows:

  • Initial payment: 30% upon contract signing.
  • Progress payments: 50% based on milestones.
  • Final payment: 20% after completion and acceptance.

All payments are subject to submission of detailed invoices and activity reports.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must possess valid Electrical Contractor License issued by the Government of Gujarat.
  • ✓ Must have GST Registration and valid PAN Card.
  • ✓ Must submit Earnest Money Deposit (EMD) in the form of FDR or valid exemption certificate.
  • ✓ Must provide Declaration Letter as per ANNEXURE-A.pdf.
  • ✓ Proven experience of at least one year in similar electrical maintenance works, supported by Form-3A or equivalent documents.
  • ✓ Must upload the Bid Fee payment receipt.
Qualification Requirement Details
License Valid Electrical Contractor License issued by Gujarat government
Experience Minimum 1 year in electrical maintenance works
Financial EMD as specified, with financial stability proof
Documentation All required certificates and declarations

Bidding Process

Process Timeline

1. Priliminary Stage

12-01-2026 18:02

2. Commercial Stage

12-01-2026 18:05

Required Forms

Priliminary

Tender Fee EMD And Registration Details Form

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Priliminary Stage

1

Upload scan copy of the Tender / Bid fee

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate.

Required
3

Upload scan copy of the Valid GST Registration Certificate

Required
4

Upload scan copy of the Valid PAN Card

Required
5

Upload Scan copy of Valid Contractor license issued by Government of Gujarat. [Renewal Receipt of Electrical Contractor License is not Valid]

Required
6

Upload Scan copy of Valid Contractor Registration Certificate [Electrical] issued by R&B Department Government of Gujarat. [Renewal Receipt of Registration is Not Valid]

Required
7

Upload scan copy of Declaration Letter of Bidder as per ANNEXURE-A.pdf

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) 40 Percentage. The Work Should be for one year only, Otherwise equal amount shall be calculate.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12-01-2026 at 18:00. Bidders must upload all required documents and complete the submission process before this time to be considered.

What documents are required to qualify for this tender?

Bidders must submit:

  • Valid Electrical Contractor License
  • GST Registration and PAN Card
  • Earnest Money Deposit (EMD) in FDR or exemption certificate
  • Declaration Letter as per ANNEXURE-A
  • Experience proof via Form-3A
  • Tender fee payment receipt
    All documents must be uploaded in scanned format as specified.
How will the evaluation be conducted?

Evaluation is based on technical competence (50%), financial offer (30%), and eligibility compliance (20%). Bidders must meet minimum technical scores and submit competitive financial bids to qualify for award.

Can I attend a pre-bid meeting?

Yes, a pre-bid meeting may be scheduled to clarify doubts. Details will be notified on the tender portal. Attending the meeting is recommended to understand project scope and requirements.

Are physical bids accepted?

No, all bids must be submitted electronically via the official nProcure portal. Physical submissions are not accepted under this tender.

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