Open Miscellaneous NPROCURE

Government Tender for Electrical Works: Sound System Installation at Taluka Seva Sadan

Bid Publish Date

19-Dec-2025, 5:10 pm

Bid End Date

02-Jan-2026, 4:00 pm

Value

₹10,46,585

Location

KACHCHH , GUJARAT

Progress

Issue19-Dec-2025, 5:10 pm
AwardPending
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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹900

Contract Form

Works

Completion Period

30  Days

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an exciting opportunity for electrical contractors to participate in a public sector project aimed at upgrading conference facilities in Gujarat. The project involves providing and erecting a state-of-the-art sound system at Taluka Seva Sadan, Bhuj, enhancing government communication infrastructure. The tender specifies detailed technical and safety standards, with a clear scope covering procurement, installation, testing, and handover of audio-visual equipment. Bidders must meet strict eligibility criteria, including valid licenses, GST registration, and financial solvency. The process is open and transparent, with deadlines from December 19, 2025, to January 2, 2026. This project not only supports government functions but also offers a platform for experienced electrical firms to showcase their expertise in public infrastructure development. The estimated project value is approximately INR 10.46 lakh, with a completion period of 30 days, emphasizing quality, safety, and timely delivery.

Scope Of Work

The scope of work includes:

  • Supplying all necessary electrical and audio-visual equipment for the conference hall.
  • Erecting the sound system, including microphones, speakers, amplifiers, and control units.
  • Ensuring proper wiring, grounding, and safety measures as per standards.
  • Testing and commissioning of the entire sound system.
  • Providing training and handover documentation to the concerned department.

The process involves:

  1. Site assessment and preparation.
  2. Procurement of quality sound system components.
  3. Installation of equipment according to technical specifications.
  4. Conducting performance tests and quality checks.
  5. Final handover after approval.
Equipment Type Specifications
Microphones Wireless & wired, cardioid pattern
Speakers 100W RMS, suitable for hall size
Amplifiers 200W, with volume control
Control Units Digital mixer with multiple channels
  • The contractor must ensure compliance with all safety and electrical standards mandated by government regulations.

Technical Specifications

The sound system components must meet the following technical parameters:

Parameter Specification
Microphones Wireless and wired, frequency range 2.4 GHz
Speakers RMS power 100W, frequency response 50Hz-20kHz
Amplifiers Power output 200W, with overload protection
Control Units Digital mixer with at least 8 channels

Installation procedures include:

  • Site inspection and layout planning.
  • Procurement of certified equipment.
  • Safe and compliant installation following technical standards.
  • System testing for sound clarity, connectivity, and safety.
  • Final commissioning and user training.

Financial Requirements

The estimated project cost is approximately INR 10,46,585. The financial breakdown includes:

Item Cost (INR)
Equipment procurement 6,50,000
Installation & wiring 2,00,000
Testing & commissioning 1,00,000
Miscellaneous 96,585

Payment terms are as follows:

  • 30% advance payment upon contract signing.
  • 50% after installation and initial testing.
  • Remaining 20% after final approval and handover.

All payments are subject to submission of valid invoices and completion certificates.

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Eligibility Criteria

  • ✓ Must have a valid Electrical Contractor License (E-2 Class & above).
  • ✓ Must possess GST registration and PAN Card.
  • ✓ Provide a valid Solvency Certificate from a Scheduled/Nationalized Bank (minimum 20% of estimated cost).
  • ✓ Submit FDR for EMD (not less than 180 days) and tender fee DD.
  • ✓ Must have relevant experience in electrical and audio-visual installations for government projects.
Qualification Requirement Details
License Valid Electrical Contractor License
Financial Capacity Solvency Certificate of at least 20% of estimated cost
Experience Proven experience in similar government projects
Documents GST Registration, PAN Card, EMD FDR
Other Necessary technical and safety certifications

Note: All documents must be valid and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Preliminary Stage

02-01-2026 16:10

2. Commercial Stage

02-01-2026 16:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

D.D. for Tender Fee

Required
2

FDR for EMD (Not less than 180 days)(Demand Draft is not valid for qualifying criteria.)

Required
3

Electrical Contractor License

Required
4

Valid Electrical Registration Certificate in appropriate class. (E-2 Class & above) (Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C ; dtd. 3.9.2016).

Required
5

GST Registration

Required
6

PAN Card

Required
7

Valid Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (Minimum 20 percentage of Estimated cost, issued in 2025).

Required
8

Other necessary documents as per tender

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves providing and installing a sound system at the Conference Hall of Taluka Seva Sadan in Wadhwan, Surendranagar. The scope includes procurement, wiring, installation, testing, and commissioning of audio equipment such as microphones, speakers, amplifiers, and control units, ensuring compliance with safety standards and technical specifications.

Who is eligible to apply for this electrical works tender?

Eligible bidders must possess a valid Electrical Contractor License (E-2 Class or above), GST registration, PAN Card, and a solvency certificate of at least 20% of the estimated project cost. Experience in similar government projects and submission of all required documents, including EMD and tender fee, are mandatory.

What are the key deadlines for submitting bids?

The bid submission starts on 19-12-2025 at 5:10 PM and closes on 02-01-2026 at 4:00 PM. The bid opening will occur immediately after at 4:10 PM on 02-01-2026. Bidders must ensure timely submission to avoid disqualification.

What technical specifications must the sound system meet?

The sound system should include wireless and wired microphones, 100W RMS speakers, 200W amplifiers, and a digital mixer with at least 8 channels. Equipment must meet technical parameters such as frequency response, power output, and safety standards, with installation following best practices for government projects.

How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), financial bid (30%), and experience in similar projects (20%). A minimum technical score of 70% is required. The highest scoring bid will be selected, ensuring transparency and adherence to evaluation criteria detailed in the tender document.

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