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Bid Publish Date
19-Dec-2025, 5:30 pm
Bid End Date
31-Dec-2025, 4:00 pm
Value
₹1,70,875
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹600
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for experienced electrical and audio-visual service providers to supply a Temporary Sound System for the District Level Republic Day 2026 celebrations in Aravalli, Gujarat. The project involves installation, testing, and on-site support for a large outdoor event scheduled from 24th to 26th January 2026, including rehearsals. Bidders must meet strict eligibility criteria, including licensed electrical contractors with proven experience in large-scale public events. The tender emphasizes high-quality, weatherproof equipment capable of covering extensive outdoor areas. With an estimated project cost of INR 170,875.34, the procurement process involves preliminary and commercial evaluation stages, ensuring transparency and fairness. Interested companies should review detailed technical specifications, submit required documentation, and participate in the online bidding process before the deadline. This tender is ideal for firms specializing in event audio systems, electrical installations, and public event support services seeking government contracts in Gujarat.
The scope of work includes the following key deliverables:
The process involves:
| Specification | Details |
|---|---|
| Power Output | Minimum 10 kW RMS |
| Frequency Range | 50 Hz – 20 kHz |
| Microphone Inputs | At least 4 wireless and 2 wired |
| Coverage Area | Minimum 2000 sq. meters |
| Rehearsal Dates | 24-01-2026 to 25-01-2026 |
Important: Bidders must ensure their equipment complies with the technical specifications outlined in the tender documents.
The sound system must include:
| Parameter | Specification |
|---|---|
| Power Output | ≥ 10 kW RMS |
| Microphone Inputs | Wireless and wired, minimum 4 wireless |
| Frequency Response | 50 Hz – 20 kHz |
| Coverage Area | ≥ 2000 sq. meters |
| Equipment Durability | Weatherproof and suitable for outdoor use |
The installation process involves:
All equipment must adhere to the technical standards specified in the tender documents, ensuring high-quality sound output and reliability during the event.
The estimated project cost is INR 170,875.34. Bidders must submit a bid that includes detailed cost breakdowns:
| Item | Estimated Cost (INR) |
|---|---|
| Equipment | 120,000 |
| Installation | 30,000 |
| Rehearsal Support | 10,000 |
| Miscellaneous | 10,875.34 |
Payment terms are as follows:
Bidders must include all costs in their proposals and ensure compliance with the financial guidelines outlined in the tender documents.
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✓ Must have valid electrical contractor licenses issued by the Government of Gujarat.
✓ Must possess at least 3 years of experience in supplying audio-visual equipment for large public events.
✓ Must submit GST registration certificate and PAN Card.
✓ Must provide financial solvency certificate of at least 20% of the estimated project cost (INR 34,175.07).
✓ Must submit experience certificates for similar work, including contract copies and client references.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 3 years in event audio supply |
| Financial Solvency | INR 34,175.07 |
| Electrical License | Valid E-2 or above class |
| Experience Certificates | 3 similar projects |
Note: Bidders must meet all eligibility criteria to qualify for the tender.
31-12-2025 16:02
31-12-2025 16:05
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Upload scan copy of the Tender /Bid fee Rs. 600.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.
RequiredUpload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 2000.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER, Modasa Elect. (R&B) Sub-Division., Modasa
RequiredUpload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2025 (20 Percentage of the Estimated cost)
RequiredUpload scan copy of the GST Registration Certificate
RequiredUpload scan copy of the PAN Card
RequiredUpload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.
RequiredUpload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]
RequiredUpload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)
RequiredUpload scan copy of Declaration Letter of Bidder As per Annexure-A
RequiredUpload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E
RequiredKey insights about GUJARAT tender market
The tender involves supplying, installing, and supporting a Temporary Sound System for the District Level Republic Day 2026 celebration in Aravalli, Gujarat. It includes microphones, speakers, amplifiers, and technical support during the event scheduled from 24th to 26th January 2026 with 2 days of rehearsal. The project emphasizes high-quality outdoor audio setup, reliable equipment, and timely execution.
Bidders must hold a valid electrical contractor license issued by the Government of Gujarat, have at least 3 years of experience in large event audio supply, and possess GST registration and PAN Card. They must also submit financial solvency certificates of at least INR 34,175.07, along with experience certificates for similar projects, and valid electrical registration certificates (E-2 or above).
Interested bidders should download the tender documents from the official portal, prepare technical and financial bids, and submit online before the deadline on 31st December 2025. The bid opening will be conducted publicly, followed by evaluation based on technical competence and cost. Ensure all required documents are uploaded correctly to avoid disqualification.
The sound system must deliver a minimum power output of 10 kW RMS, cover an area of at least 2000 sq. meters, and include wireless and wired microphones. Equipment should be weatherproof and suitable for outdoor use, with a frequency response of 50 Hz – 20 kHz. All technical parameters are detailed in the tender documents.
The last date for bid submission is 31st December 2025 at 16:00. The bid opening will be on the same day at 16:00. The event is scheduled from 24th to 26th January 2026, with rehearsals on 24th and 25th January. Bidders should ensure timely submission to participate in the evaluation process.
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