Custom Bid for Services - Hiring Services For Catering Services And Venue Preparation For Station B
Indian Navy
KANNUR, KERALA
Posted:
4 April 2025
Closed:
25 April 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Hiring Mandap, Stage & Decorative Items with Catering in Chhotaudepur
Bid Publish Date
24-Mar-2026, 9:55 pm
Bid End Date
01-Apr-2026, 6:10 pm
Value
₹0
Location
Progress
Issue24-Mar-2026, 9:55 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
5
This government tender offers an exclusive opportunity for experienced service providers to supply and manage Mandap, Stage, decorative items, and catering services for district functions in Chhotaudepur, Gujarat. The project aims to enhance community events through high-quality setups, timely execution, and compliance with government standards. Bidders must meet eligibility criteria, submit required documents, and participate via the online nProcure portal. The tender duration is 12 months, with a budget range of ₹5 lakh to ₹15 lakh. This is an open tender inviting reputed companies in event management, decoration, and catering to contribute to district-level celebrations and functions, fostering community engagement and cultural activities.
Scope Of Work
The selected service provider will be responsible for:
- Supplying all required decorative items, Mandap, and stage materials as per specifications.
- Setting up and dismantling the Mandap and stage at designated locations.
- Providing catering services for various functions, including food, beverages, and related logistics.
- Ensuring all items meet safety and quality standards.
Key deliverables include:
- Complete decoration setup for each event.
- Timely delivery and installation of Mandap and stage.
- Provision of catering services as per event requirements.
The process involves:
- Submission of bids with all required documents.
- Evaluation and shortlisting based on eligibility.
- Contract award and commencement of work.
- Regular monitoring and quality checks.
- Completion and handover of services.
| Specification | Requirement |
|---|---|
| Mandap Material | Durable, weather-resistant |
| Stage Dimensions | Customizable as per event |
| Catering Options | Vegetarian and non-vegetarian |
| Delivery Timeline | Within 7 days of contract signing |
Technical Specifications
| Parameter | Specification |
|---|---|
| Decoration Items | Mandap, stage props, decorative lighting |
| Material Quality | Weather-resistant, fire-retardant |
| Dimensions | Customizable based on event |
| Catering | Food safety compliant, variety of menu options |
The process involves:
- Designing layout as per event requirements.
- Procuring quality materials.
- Installing and testing setup.
- Providing catering with adherence to hygiene standards.
Technical compliance ensures durability, safety, and aesthetic appeal of decorations and food services.
Financial Requirements
The estimated project budget ranges from ₹5 lakh to ₹15 lakh, covering decoration, stage setup, and catering services. The payment will be made in installments based on milestones achieved, including:
- 30% advance at contract signing.
- 40% after setup completion.
- 30% post-event evaluation.
| Cost Component | Estimated Cost |
|---|---|
| Decoration & Stage | ₹3 lakh |
| Catering | ₹2 lakh |
| Miscellaneous | ₹1 lakh |
Bidders must submit detailed financial proposals aligned with the scope and adhere to the specified payment schedule.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹0
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Office of The Executive Engineer, Panchayat (R&B) Division, Chhotaudepur
Bid Opening Authority
Office of The Executive Engineer, Panchayat (R&B) Division, Chhotaudepur
Address
4th Floor, Jilla Panchayat bhavan, Kawant Road, Dist.Chhotaudepur
Contact Details
9925817958
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
SBD Book.pdf
TENDER_DOCUMENT
Conditions of Mandap Faraskhana.pdf
TENDER_DOCUMENT
Tender Condition FARASKHANA -2026.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and licenses for event decoration and catering services.
✓ Proven experience in handling district or government events.
✓ Must submit Tender Fee of ₹1500 and EMD as per tender guidelines.
✓ Financial stability demonstrated through recent financial statements.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | ₹1500 (non-refundable) |
| EMD Amount | As specified in tender documents |
| Experience | Minimum 3 years in event management or catering |
| Certifications | Necessary health and safety certifications |
| Financial Criteria | Turnover of at least ₹10 lakh in the last financial year |
Note: Bidders must submit all required documents for preliminary and commercial stages as specified.
Bidding Process
Process Timeline
1. PRILIMINARY STAGE
02-04-2026 12:05
2. COMMERCIAL STAGE
02-04-2026 12:10
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
COMMERCIAL
Price Bid Form
Library-Secured
Required Documents
Stage - PRILIMINARY STAGE
1
Tender Fee and EMD
Required 2
Other required documents
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
1
Provide any proof of EMD Document
Stage - COMMERCIAL STAGE
1
BOQ
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing Mandap, Stage, decorative items, and catering services for various functions across districts in Chhotaudepur. The scope includes supplying, setting up, and dismantling decoration and stage setups, along with catering for community events, festivals, and district functions. Bidders must ensure quality, safety, and timely delivery as per specifications.
Who is eligible to bid on this tender?
Eligible bidders must have valid registration, experience in event management or catering, and necessary certifications. They must submit Tender Fee of ₹1500 and EMD as specified. Financial stability and past performance in similar projects are essential. Refer to the eligibility criteria table for detailed requirements.
What are the key dates and deadlines for this tender?
The tender notification date is 24-03-2026. The last date for bid submission is 01-04-2026 at 18:10. The tender opening is scheduled for 02-04-2026 at 12:05 (preliminary) and 12:10 (commercial). All deadlines are strict; late submissions will be rejected. Ensure timely bid preparation and submission.
How can I participate in the tender process?
Bidders must register on the nProcure portal, download the tender documents, and submit all required documents, including Tender Fee and EMD, electronically before the deadline. Attend vendor training sessions if needed. Follow the step-by-step process outlined in the bidding procedure for successful participation.
What criteria will be used to evaluate bids?
Bids will be evaluated based on technical competence (40%), financial proposal (30%), past performance (20%), and compliance with specifications (10%). Minimum qualifying marks are 60%. The evaluation emphasizes quality, experience, and cost-effectiveness to select the most suitable service provider.
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Documents 3
SBD Book.pdf
TENDER_DOCUMENT
Conditions of Mandap Faraskhana.pdf
TENDER_DOCUMENT
Tender Condition FARASKHANA -2026.pdf
TENDER_DOCUMENT