Open State Governments & UT NPROCURE

Government Tender for Hiring Diesel-Driven Air-Conditioned 12-Seater Jeep with Driver in Mehsana

Bid Publish Date

15-Dec-2025, 4:00 pm

Bid End Date

07-Jan-2026, 4:00 pm

Value

₹17,82,960

Location

MAHESANA , GUJARAT

Progress

Issue15-Dec-2025, 4:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a unique opportunity for transportation service providers to supply a diesel-driven, air-conditioned 12-seater Jeep with driver in Mehsana, Gujarat. The contract spans 24 months, supporting official government operations at the 400kV Vadavi Substation of Chhatral AM Division. Bidders must meet strict eligibility criteria, including vehicle documentation, GST registration, and compliance with safety standards. The tender emphasizes quality, reliability, and cost-effectiveness, with detailed evaluation criteria and transparent bidding procedures. Participants are encouraged to download the tender documents, attend vendor training sessions, and submit their bids electronically via the nProcure portal before the deadline. This procurement aligns with government efforts to ensure efficient transportation for public sector projects, offering lucrative opportunities for qualified transport companies seeking government contracts in Gujarat.

Scope Of Work

The selected contractor will be responsible for:

  • Providing a diesel-driven, air-conditioned, long chassis 12-seater close body Jeep (SUV/MUV) with driver.
  • Ensuring the vehicle is available 24 hours daily and can cover 3000 km per month.
  • Maintaining the vehicle in good condition and adhering to all safety and regulatory standards.
  • Managing driver deployment and ensuring driver conduct and vehicle cleanliness.
  • Complying with all contractual terms and service level agreements.

The process involves:

  1. Vehicle procurement and registration.
  2. Driver recruitment and training.
  3. Regular maintenance and inspection.
  4. Monitoring vehicle usage and fuel consumption.
  5. Reporting and documentation as per government guidelines.
Specification Details
Vehicle Type 12-Seater SUV/MUV
Fuel Diesel
Air Conditioning Yes
Chassis Long chassis
Usage 24 hours/day, 3000 km/month
Period 24 months

The contractor must ensure timely service delivery and adherence to safety protocols throughout the contract duration.

Technical Specifications

The vehicle must conform to the following technical parameters:

Parameter Specification
Engine Type Diesel
Seating Capacity 12 persons
Air Conditioning Yes
Chassis Long chassis
Fuel Efficiency As per manufacturer standards
Safety Features Seat belts, ABS, airbags

Procedures include:

  • Vehicle inspection and certification.
  • Compliance with RTO and transport regulations.
  • Regular maintenance checks.
  • Driver background verification.
  • Documentation and record keeping.

All technical details must meet Gujarat government standards and be certified by authorized agencies.

Financial Requirements

The total estimated budget for this contract is ₹17,82,960. The financial breakdown includes:

Cost Component Amount
Vehicle Cost Included in bid
Driver wages As per government norms
Fuel To be reimbursed against invoices
Maintenance Contractor’s responsibility
Service Charges Included in the bid price

Payment terms are as follows:

  • Initial payment upon contract signing.
  • Monthly payments based on verified km and fuel invoices.
  • Final settlement after contract completion.

Bidders should prepare detailed cost proposals aligned with these guidelines.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration documents (RC Book, PUC, Insurance, RTO Tax).
  • ✓ Must submit Payment of Tender Fee and EMD receipts.
  • ✓ Must provide quotation for a new vehicle or proof of non-availability.
  • ✓ Must have Third Party Agreement if using other owner vehicles.
  • ✓ Must possess GST Registration, PAN Card, and PF registration with last ECR.
  • ✓ Must submit Diesel Price Certificate/Invoice from government-approved agencies within 15 days.
Financial & Qualification Requirements Details
Tender Fee ₹1180
Estimated Cost ₹17,82,960
EMD As specified in tender documents
Validity of Bid 180 days

Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

07-01-2026 16:04

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD

User Defined Template-Standard

Required

QR- Vehicle

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Copy of Payment of Tender Fee

Required
2

Copy of Payment of EMD

Required
3

Copy of Payment against Non-availability of Vehicle (Rs. 10000/-) & Quotation of new vehicle of

Required
4

Third Party Agreement against other owner vehicle

Required
5

Vehicle Document (RC Book, PUC, Insurance, RTO Tax etc.)

Required
6

Self Attested copy of PAN Card

Required
7

Self Attested copy of GST Registration

Required
8

Self attested copy of PF registration with last ECR

Required
9

Diesel Price certificate/ Invoice (Within 15 Days Rate of Govt. Approved Agencies)

Required
10

Self Declaration (Tender document Pg. No. 18-19)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to hire a diesel-driven, air-conditioned 12-seater Jeep with driver for official transportation needs in Mehsana, Gujarat, over a period of two years, ensuring reliable and safe travel for government operations.

Who can participate in this tender?

Eligible bidders include transportation service providers with valid vehicle registration documents, GST registration, PAN card, PF registration, and experience in government vehicle contracts. They must also meet all eligibility criteria outlined in the tender documents.

What are the key documents required for bid submission?

Bidders must submit copies of tender fee payment receipt, EMD payment, vehicle documents (RC Book, PUC, Insurance), GST registration, PAN card, PF registration, Diesel Price Certificate, and a self-declaration as specified in the tender guidelines.

What is the bid submission process and deadline?

Bids must be submitted electronically via the nProcure portal before the deadline of 07-01-2026 at 16:00 hours. The process involves downloading tender documents, preparing technical and financial bids, and uploading all required files as per instructions.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), cost competitiveness (30%), and experience (20%). Minimum thresholds must be met, and the highest scoring bid will be awarded the contract. Detailed evaluation criteria are provided in the tender documents.

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