Open State Governments & UT NPROCURE

Government Tender for Hiring Closed Body Bolero Vehicle for O&M Work in Jamnagar

Bid Publish Date

12-Dec-2025, 6:30 pm

Bid End Date

01-Jan-2026, 6:00 pm

Value

₹15,00,000

Location

JAMNAGAR , GUJARAT

Progress

Issue12-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE

This government tender offers an exclusive opportunity for vehicle service providers to supply a closed body Bolero vehicle for 24/7 O&M work in Jamnagar's rural sub-division. The project, managed by Paschim Gujarat Vij Company Limited, involves a 2-year contract with an estimated value of ₹15 lakh. Bidders must meet strict eligibility criteria, including valid licenses, insurance, and vehicle documentation. The tender process includes technical and financial evaluations, with detailed specifications to ensure quality and compliance. This procurement aims to strengthen government infrastructure and operational efficiency by engaging experienced fleet providers. Interested companies specializing in vehicle leasing, fleet management, or transportation services are encouraged to participate. Download the tender documents, prepare your bid, and submit before the deadline to seize this government contract opportunity in Gujarat.

Scope Of Work

The selected contractor will be responsible for providing a closed body Bolero vehicle that meets the following specifications:

  • Vehicle Type: Bolero with closed body design suitable for rural O&M activities.
  • Operation: 24 hours daily service, ensuring availability at all times.
  • Duration: 2 years from the date of contract award.
  • Maintenance: Regular preventive maintenance and timely repairs to ensure vehicle availability.
  • Compliance: The vehicle must adhere to all legal, safety, and emission standards as per Gujarat state regulations.

The key deliverables include:

  • Supply of one fully functional closed body Bolero vehicle.
  • Vehicle registration, insurance, fitness, and driver licensing documentation.
  • Undertaking to provide vehicle within 30 days of contract signing.

The process involves:

  1. Submission of technical bid with all required documents.
  2. Technical evaluation based on vehicle specifications, legal compliance, and bidder credentials.
  3. Opening of financial bid for qualifying bidders.
  4. Final selection based on evaluation scores.

The vehicle should be equipped with:

Specification Requirement
Body Type Closed, weatherproof
Seating Capacity Minimum 3 persons
Fuel Type Petrol/Diesel
Emission Standards As per Gujarat State norms
Additional Features GPS tracking, safety equipment

The contractor must ensure vehicle availability and maintenance for the entire contract period, with provisions for replacement if necessary.

Technical Specifications

The vehicle must conform to the following technical parameters:

Parameter Specification
Vehicle Type Bolero, closed body
Body Material Weatherproof, durable steel
Seating Capacity Minimum 3 persons
Fuel Type Diesel or Petrol
Emission Norms As per Gujarat State regulations
GPS & Safety Installed GPS tracking, fire extinguisher, first aid kit
Registration Valid registration certificate
Insurance Comprehensive insurance valid for entire contract period

The process involves:

  • Inspection of the vehicle by authorized officials.
  • Verification of all legal and technical documents.
  • Approval for deployment after successful evaluation.

Financial Requirements

The estimated contract value is ₹15,00,000 for 24 months, with payments scheduled as per milestones or monthly basis. The cost breakdown includes:

Item Cost
Vehicle supply ₹12,00,000
Maintenance & Repairs Included in the contract
Other charges As applicable

Payment terms:

  • 20% advance upon signing the contract.
  • Remaining payments linked to vehicle deployment, maintenance, and performance milestones.
  • Final payment after successful completion of the contract period.

Bidders must submit financial proposals in the prescribed format, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

✓ Must have valid vehicle registration, insurance, fitness certificate, and valid driver licenses.
✓ Must submit EMD and tender fee receipt along with technical bid documents.
✓ Proven experience in providing government vehicle services or fleet management.
✓ Financial stability with minimum turnover of ₹10 lakh in the last financial year.

Qualification Criteria Minimum Requirement
Financial Turnover ₹10 lakh in last FY
Experience At least 2 years in vehicle leasing or fleet services
Technical Capacity Ability to provide vehicle within 30 days
Legal Compliance Valid licenses, insurance, fitness certificates

Important: Bidders must submit all required documents in the specified format and ensure compliance with eligibility conditions to qualify for technical evaluation.

Bidding Process

Process Timeline

1. TECHNICAL BID

02-01-2026 11:00

2. PRICE BID

02-01-2026 12:00

Required Forms

TECHNICAL

TENDER FESS AND EMD

User Defined Template-Standard

Required

PRICE

pricebid vehicle CAMPER

User Defined Template-Standard

Required

Required Documents

Stage - TECHNICAL BID

1

EMD AND TENDER FEE PHOTO COPY

Required
2

Self-attested copy of PAN Card

Required
3

RC book of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with quotation from authorised dealer.

Required
4

Fitness certificate of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with quotation from authorised dealer.)

Required
5

Insurance copy of vehicle “OR” valid proof for providing newreceipt with quotation from authorised dealer.)

Required
6

Valid licence of Vehicle Driver

Required
7

Fitness certificate of vehicle driver

Required
8

Undertaking on stamp paper of Rs. 300/- for providing vehicle within 30 days after receipt of the order from this office.

Required

Form - TENDER FESS AND EMD

1

RECEIPT OF TENDER FEE AND EMD

Required

Stage - PRICE BID

1

TENDER COPY/SCHEDULE B

Required

Form - pricebid vehicle CAMPER

1

TENDER COPY IN SOFT ONLY

Required
2

OTHER RELEENT DOCS. MENTIONED IN TENDER

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 01-01-2026 at 18:00. Bidders must upload all required documents before this time to be considered for evaluation.

What documents are required for technical bid submission?

Bidders must submit the following documents:

  • EMD and tender fee photocopy
  • Self-attested PAN Card
  • RC book or valid proof for new vehicle
  • Fitness certificate of vehicle
  • Insurance copy of vehicle
  • Valid driver license
  • Driver fitness certificate
  • Undertaking on Rs. 300 stamp paper for vehicle provision within 30 days
    All documents should be in the prescribed format and uploaded via the official portal.
How will the evaluation process be conducted?

The evaluation involves technical assessment based on vehicle specifications, bidder experience, and document compliance, accounting for 50% of total score. The financial bid accounts for 30%. Bidders must meet minimum thresholds to qualify for the price bid opening. Final selection is based on combined scores ensuring transparency.

Can I participate if I do not have experience in government vehicle services?

Experience in government vehicle leasing or fleet management is preferred. However, bidders must demonstrate technical capability, legal compliance, and financial stability. Lack of direct experience may affect scoring but does not automatically disqualify qualified bidders.

Where can I download the tender documents?

Tender documents are available for free download from the official e-Procurement portal nprocure.com. Ensure you download before the 22-12-2025 deadline and review all specifications and terms carefully.

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