Open State Governments & UT NPROCURE

Government Tender for Hiring Closed Body Vehicle Mahindra Bolero with Driver in Deesa, Gujarat

Bid Publish Date

27-Nov-2025, 6:00 pm

Bid End Date

05-Dec-2025, 3:00 pm

Value

₹17,48,712

Location

BANAS KANTHA , GUJARAT

Progress

Issue27-Nov-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

2  Years

Currency Type

Single

This government tender offers a unique opportunity for transportation service providers to secure a 2-year contract for hiring Mahindra Bolero or similar vehicles with driver in Deesa, Gujarat. Managed by Uttar Gujarat Vij Company Limited (UGVCL), the project aims to ensure reliable transportation for official purposes. The tender involves electronic submission, detailed technical and financial criteria, and a transparent evaluation process. Bidders must meet specific eligibility requirements, including experience, licensing, and financial stability. The tender document, available online, provides comprehensive details on scope, terms, and conditions. With an estimated value of approximately INR 17.5 million, this contract offers significant business opportunities for qualified transport providers seeking to work with government entities in Gujarat. The process emphasizes compliance, quality, and timely delivery, making it an ideal opportunity for professional fleet operators to expand their government sector portfolio.

Scope Of Work

The selected service provider shall provide a closed body vehicle, specifically a Mahindra Bolero or similar, along with a qualified driver for official transportation needs at Shihori SDN, Deesa, Gujarat. Key deliverables include:

  • Providing a well-maintained vehicle suitable for official use
  • Ensuring timely pickup and drop-off as per the schedule
  • Maintaining vehicle cleanliness and safety standards
  • Supplying a competent driver with valid licenses and experience

The process involves:

  1. Submission of technical and financial bids via the online portal
  2. Verification of documents including EMD and tender fee proof
  3. Evaluation based on technical compliance and bid competitiveness
  4. Awarding the contract to the most suitable bidder
  5. Commencement of services within the stipulated period
Vehicle Type Model Capacity Features
Mahindra Bolero 2025 Model 5-7 Passengers Air-conditioned, GPS, Safety features

The contract duration is 2 years, with a possible extension based on performance. The bidder must ensure vehicle insurance, maintenance, and compliance with government transportation standards.

Technical Specifications

The vehicle must conform to the following technical parameters:

Parameter Specification
Model Year 2025 or later
Engine Capacity Minimum 1500cc
Fuel Type Petrol or Diesel
Safety Features ABS, Airbags, GPS
Maintenance Regular servicing as per manufacturer guidelines

Sequential procedures for technical compliance:

  1. Submit vehicle registration and insurance documents.
  2. Provide vehicle specifications sheet.
  3. Conduct vehicle inspection by authorized officials.
  4. Obtain approval for operational readiness.

The vehicle should be equipped with GPS tracking and emergency communication systems for safety and monitoring.

Financial Requirements

The estimated contract value is INR 17,487,120, which includes vehicle rental, driver wages, maintenance, and insurance. The cost breakdown is as follows:

Cost Component Estimated Cost (INR)
Vehicle Rental 12,000,000
Driver Wages 3,000,000
Maintenance & Fuel 1,200,000
Insurance & Miscellaneous 1,287,120

Payment terms are as follows:

  • Advance payment of 20% upon contract signing.
  • Monthly payments based on verified service delivery.
  • Final settlement after completion of the contract period.

Bidders must submit a bid security (EMD) of INR 50,000, refundable upon successful completion or bid withdrawal as per tender terms.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for transportation services.
  • ✓ Must submit all required documents as per tender norms, including proof of EMD and tender fee.
  • ✓ Should have experience in providing similar vehicle services for government or corporate clients.
  • ✓ Financial stability with an average annual turnover of at least INR 10 lakhs in the past 3 years.
Qualification Criteria Minimum Requirement
Experience in transport services 3 years
Financial turnover INR 10 Lakhs annually
Valid vehicle registration Yes
Insurance coverage Valid and comprehensive
  • Important: Bidders must possess a valid Digital Certificate for online submission. All documents should be current and verifiable.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

09-12-2025 12:00

2. COMMERCIAL STAGE

09-12-2025 12:30

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

AS PER TENDER NORMS

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender invites qualified transportation service providers to bid for the hiring of a closed body vehicle, specifically a Mahindra Bolero or similar, with driver, for official use at Shihori SDN under Deesa, Gujarat. The goal is to ensure reliable and safe transportation for government operations over a 2-year contract period.

How can I participate in this tender?

Interested bidders must register online on the official portal, submit all required documents including tender fee and EMD, and ensure their bids are uploaded before the deadline (05-12-2025). Bidders are encouraged to attend free training sessions every Saturday at (n)code Solutions, Ahmedabad, to understand the process better.

What are the key eligibility criteria for bidders?

Bidders must have valid vehicle registration, licenses, and insurance, demonstrate experience in transport services, and possess a valid Digital Certificate for online submission. They should also meet the financial stability criteria with an annual turnover of at least INR 10 lakhs in the last 3 years.

What is the evaluation process for bids?

Bids are evaluated based on technical compliance (40%), price competitiveness (30%), experience (20%), and financial stability (10%). Minimum technical scores of 60% are required to qualify for financial evaluation. The highest scoring bid will be awarded the contract.

What are the important deadlines I should be aware of?

Key dates include:

  • Bid Submission Start: 27-11-2025 18:00
  • Bid Submission End: 05-12-2025 15:00
  • Bid Opening: 09-12-2025

Bidders must submit all documents before the deadline to participate successfully.

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