Open State Governments & UT NPROCURE

Government Tender for Hiring Closed Body Bolero Vehicle for 24 Hours - Jamnagar

Bid Publish Date

21-Nov-2025, 6:30 pm

Bid End Date

12-Dec-2025, 6:00 pm

Value

₹15,00,000

Location

JAMNAGAR , GUJARAT

Progress

Issue21-Nov-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 3

VALVE PARTS AND ACCESSORIES ELECTRICAL VEHICLE

This government tender offers an excellent opportunity for transport service providers and vehicle dealers to supply a closed body Bolero vehicle for 24-hour official use in Jamnagar. Managed by Paschim Gujarat Vij Company Limited, the project aims to ensure reliable transportation for internal government operations over a 2-year period. Bidders must meet strict eligibility criteria, including submission of vehicle registration, fitness, insurance certificates, and an undertaking for timely delivery. The procurement process involves technical and price bid stages, with evaluation based on compliance, experience, and cost. The tender emphasizes transparency, legal compliance, and quality standards, making it ideal for experienced logistics companies seeking government contracts in Gujarat. The estimated value is Rs. 15 lakh, with detailed specifications and submission deadlines outlined in the tender documents. This opportunity is perfect for vendors specializing in vehicle supply, maintenance, and fleet management for government projects.

Scope Of Work

The selected bidder shall provide a closed body Bolero vehicle for 24 hours daily to facilitate internal/official work under the City-2 Division, Jamnagar. The scope includes:

  • Supplying a new, fully functional Bolero vehicle with a closed body suitable for official use.
  • Ensuring the vehicle is equipped with all necessary safety and compliance features.
  • Providing vehicle driver with valid license and fitness certificate.
  • Maintaining the vehicle in good condition throughout the contract period.
  • Ensuring timely availability of the vehicle within 30 days of order receipt.

The process involves:

  1. Submission of technical documents including vehicle RC, fitness, insurance, and driver license.
  2. Verification of certificates and undertaking.
  3. Submission of price bid with Schedule B.
  4. Contract signing and commencement of service.
Specification Details
Vehicle Type Bolero (Closed Body)
Usage Internal/Official Work
Duration 24 months
Location Jamnagar
Payment As per agreed terms

The bidder must ensure compliance with all safety, legal, and technical standards as specified in the tender documents.

Technical Specifications

The vehicle must be a new Bolero model with a closed body suitable for government use. Technical parameters include:

Parameter Specification
Vehicle Make Mahindra Bolero
Body Type Closed cargo
Engine Capacity Minimum 1.5L
Fuel Type Diesel
Seating Capacity Minimum 3 persons
Certification Valid fitness, insurance, and registration

Sequential process:

  1. Vehicle procurement from authorized dealer.
  2. Vehicle inspection and certification.
  3. Delivery within 30 days of contract signing.
  4. Regular maintenance and compliance checks during the contract period.

Financial Requirements

The estimated contract value is Rs. 15,00,000, payable in installments based on milestones or monthly payments as per contract terms. The breakdown includes:

Cost Component Amount (Rs.)
Vehicle Cost Rs. 12,00,000
Insurance & Registration Rs. 1,50,000
Maintenance & Miscellaneous Rs. 1,50,000

Payment terms include:

  • An initial advance upon contract signing.
  • Monthly payments aligned with vehicle availability.
  • Final payment after successful delivery and certification.

Bidders must submit financial documents and quotations as part of the bid submission, ensuring transparency and compliance with tender guidelines.

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Eligibility Criteria

✓ Must have valid EMD and Tender Fee paid and documented.
✓ Must submit self-attested copy of PAN Card.
✓ Must provide RC book of vehicle or valid proof for new vehicle (e.g., advance booking receipt with quotation from authorized dealer).
✓ Must furnish fitness certificate of vehicle and driver.
✓ Must hold a valid driving license for the vehicle driver.
✓ Must submit an undertaking on Rs. 300 stamp paper for providing the vehicle within 30 days of order receipt.

Qualification Criteria Details
Financial Capacity Estimated cost Rs. 15,00,000
Experience Proven experience in vehicle supply and maintenance
Certification Valid vehicle and driver documents
Legal Compliance Valid licenses and insurance

Critical points: Bidders must meet all technical, financial, and legal criteria to qualify for the technical and price bid stages.

Bidding Process

Process Timeline

1. TECHNICAL BID

13-12-2025 11:00

2. PRICE BID

13-12-2025 12:00

Required Forms

TECHNICAL

TENDER FESS AND EMD

User Defined Template-Standard

Required

PRICE

pricebid vehicle CAMPER

User Defined Template-Standard

Required

Required Documents

Stage - TECHNICAL BID

1

EMD AND TENDER FEE PHOTO COPY

Required
2

Self-attested copy of PAN Card

Required
3

RC book of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with quotation from authorised dealer.

Required
4

Fitness certificate of vehicle “OR” valid proof for providing new vehicle (i.e Advance booking receipt with quotation from authorised dealer.)

Required
5

Insurance copy of vehicle “OR” valid proof for providing newreceipt with quotation from authorised dealer.)

Required
6

Valid licence of Vehicle Driver

Required
7

Fitness certificate of vehicle driver

Required
8

Undertaking on stamp paper of Rs. 300/- for providing vehicle within 30 days after receipt of the order from this office.

Required

Form - TENDER FESS AND EMD

1

RECEIPT OF TENDER FEE AND EMD

Required

Stage - PRICE BID

1

TENDER COPY/SCHEDULE B

Required

Form - pricebid vehicle CAMPER

1

TENDER COPY IN SOFT ONLY

Required
2

OTHER RELEENT DOCS. MENTIONED IN TENDER

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified vendors to supply a closed body Bolero vehicle for 24-hour daily use in Jamnagar, Gujarat, for internal/official transportation under the City-2 Division Office for a period of 2 years. It aims to ensure reliable, government-approved vehicle services for internal operations.

What are the key eligibility criteria for bidders?

Bidders must submit EMD and tender fee, provide vehicle registration, fitness, and insurance certificates, hold a valid driver license, and submit an undertaking on Rs. 300 stamp paper to deliver the vehicle within 30 days of contract award. Experience in vehicle supply and maintenance is also essential.

How can I participate in the online bidding process?

Participants should register on the nProcure platform, procure a valid Digital Certificate, attend vendor training sessions, and submit technical and price bids online before the deadline. The process involves downloading tender documents, completing required forms, and adhering to specified timelines.

What documents are required for technical bid submission?

Required documents include EMD and Tender Fee receipt, self-attested PAN Card, RC book or proof of new vehicle, fitness and insurance certificates, driver license, driver fitness certificate, and an undertaking on Rs. 300 stamp paper for vehicle delivery within 30 days.

What is the evaluation criteria for awarding the contract?

Bids are evaluated based on technical compliance (40%), financial bid (30%), experience (20%), and certification/legal documents (10%). A minimum technical score of 70% is required. The highest scoring, compliant bid will be selected for award.

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