Custom Bid for Services - Hiring of 01 number Truck with minimum carrying capacity 09 MT 16 FT open
Damodar Valley Corporation
HAZARIBAG, JHARKHAND
Posted:
1 May 2025
Closed:
29 May 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Long Chassis Pick Up Vehicles with 2.5MT Capacity - Gujarat Energy Transmission
Progress
Issue05-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender from Gujarat Energy Transmission Corporation Limited offers a unique opportunity for transportation service providers to supply long chassis petrol/diesel pick-up vehicles with a minimum capacity of 2.5MT. The contract supports vital power transmission infrastructure in Gujarat, specifically for the 66kV Atkot Group Substation. Bidders must meet strict eligibility criteria, including vehicle certifications, legal documentation, and experience in similar projects. The tender process is fully electronic, ensuring transparency and efficiency, with detailed evaluation based on technical compliance, cost competitiveness, and experience. The project duration is two years, with a total estimated value of approximately ₹17.12 lakhs. This tender is ideal for logistics companies and fleet operators seeking to contribute to Gujarat's power sector development while adhering to government procurement standards.
Scope Of Work
The selected contractor will be responsible for providing long chassis petrol/diesel vehicles (such as TATA SFC Gold 407, Eicher Pro 2049 BHSD, or equivalent) with a minimum carrying capacity of 2.5MT. The key deliverables include:
- Supplying vehicles compliant with specified technical standards
- Ensuring vehicles are equipped with goods carrying certificates
- Maintaining vehicles in good working condition
- Providing drivers with valid licenses and necessary permits
- Covering a minimum of 3000 km per month and operating for 12 hours daily
- Ensuring timely vehicle maintenance and servicing
The process involves:
- Submission of bid documents including vehicle details and certifications
- Technical evaluation based on vehicle specifications and certifications
- Commercial evaluation based on bid rates
- Contract award to the successful bidder
- Commencement of services within stipulated timelines
| Specification | Details |
|---|---|
| Vehicle Type | Long chassis pick-up (TATA SFC Gold 407, Eicher pro 2049 BHSD, or equivalent) |
| Capacity | Minimum 2.5MT |
| Fuel Type | Petrol/Diesel |
| Operating Hours | 12 hours per day |
| Monthly Distance | Minimum 3000 km |
| Certification | Goods carrying certificate, valid registration, fitness, permit |
Bidders must ensure all vehicles meet the technical specifications and possess necessary legal documents for operation in Gujarat.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Model | TATA SFC Gold 407, Eicher Pro 2049 BHSD, or equivalent |
| Capacity | Minimum 2.5MT |
| Fuel Type | Petrol or Diesel |
| Certification | Goods carrying certificate, fitness, permit, PUC |
| Operating Hours | 12 hours per day |
| Monthly Running | Minimum 3000 km |
The process involves:
- Inspection of vehicle documents
- Verification of technical specifications
- Approval of vehicle condition and certifications
- Signing of service agreement
All vehicles must be registered, insured, and compliant with Gujarat transportation laws.
Financial Requirements
The estimated contract value is approximately ₹17,12,440.80, based on the minimum monthly running of 3000 km over two years. The financial bid should include rates per km and per hour, inclusive of all taxes and charges. Payment terms are as follows:
- 30% advance upon contract signing
- 40% after completion of 12 months
- Remaining 30% after successful completion of the contract period
Bidders must submit a detailed financial proposal in the prescribed format, ensuring transparency and compliance with the tender guidelines.
| Cost Component | Amount (₹) |
|---|---|
| Vehicle Rate per km | [To be quoted] |
| Driver Charges | [To be quoted] |
| Maintenance & Other Charges | [To be quoted] |
| Total Estimated Cost | ₹17,12,440.80 |
All costs should be inclusive of applicable taxes and duties.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹17,12,441
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineering, Circle office, GETCO, Gondal
Bid Opening Authority
Superintending Engineering, Circle office, GETCO, Gondal
Address
Superintending Engineering, Circle office, GETCO, Gondal
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 2
T 65-2026 Hiring of Pick up Vehicle for Jasdan group SS.pdf
TENDER_DOCUMENT
T 65-2026 Revised Hiring of Pick up Vehicle for Jasdan group SS.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid GST registration and PAN card.
- ✓ Must provide a scan copy of the vehicle RC book, insurance certificate, fitness certificate, road permit, and PUC certificate.
- ✓ Must submit a valid driving license of the driver.
- ✓ Should have active PF registration and EMD payment proof.
- ✓ Must provide partnership deed or details of partners/directors if applicable.
- ✓ Must submit tender fee payment slip and UTR transaction details.
- ✓ Should have relevant vehicle certifications and undertaking for providing old vehicle, if applicable.
| Qualification Requirement | Details |
|---|---|
| Financial Criteria | Minimum turnover of ₹XX lakhs in last 3 years |
| Experience | At least 2 similar contracts completed in last 5 years |
| Legal Documents | Valid GST, PAN, PF registration, and vehicle documents |
Bidders must meet all eligibility requirements to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary Stage
29-06-2026 16:30
2. Commercial Stage
29-06-2026 17:00
Required Forms
Preliminary
Tender fee and EMD form Gondal
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan copy of Quotation of new vehicle or RC book of Old Vehicle
Required 2
Scan Copy of insurance certificate of old Vehicle.
3
Scan Copy of old vehicle fitness certificate
4
Scan Copy of road(Contract carriage) permit of old vehicle.
5
SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month
6
Scan Copy of driving license of driver
Required 7
Scan Copy of active GST Registration
Required 8
Scan copy of PAN card.
Required 9
Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable
10
Scan Copy of power of attorney as the case may be.
11
Scan Copy of PF registration
Required 12
Scan copy of Tender fee payment slip with UTR Transaction number
Required 13
Scan copy of EMD payment slip with UTR Transaction number
Required 14
Scan copy of Appointment letter of driver if any.
Required 15
Scan copy of Petrol or Diesel rate bill.
Required 16
Scan copy of Schedule 1 to 8 On latter pad.
Required 17
UNDERTAKING FOR PROVIDING OLD VEHICLE
18
Scan copy of Tender after Stamp and sign on each page.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified transportation service providers to supply long chassis petrol/diesel pick-up vehicles with a minimum capacity of 2.5MT for Gujarat's power transmission projects. The contract duration is two years, supporting infrastructure maintenance and operational needs at the 66kV Atkot Group Substation under the Jasdan AM Division.
Who can participate in this tender?
Eligible bidders must possess valid GST registration, PAN, PF registration, and meet technical criteria such as vehicle certifications and experience in similar contracts. They should also submit all required documents, including vehicle registration, insurance, fitness, permits, and undertaking forms, as specified in the eligibility criteria.
What are the key dates and deadlines for this tender?
Bid submissions open on 05-06-2026 at 18:00 and close on 29-06-2026 at 16:00. Technical evaluation will occur on 29-06-2026 at 16:30, followed by commercial evaluation at 17:00. The final award notification is expected by 30-06-2026. Bidders must adhere strictly to these deadlines to ensure participation.
What technical specifications must the vehicles meet?
Vehicles must be long chassis pick-ups such as TATA SFC Gold 407 or Eicher Pro 2049 BHSD, with at least 2.5MT capacity, suitable for petrol or diesel, and equipped with necessary certifications including goods carrying certificate, fitness, and permits. They should operate for 12 hours daily and cover a minimum of 3000 km per month.
How is the bidding process conducted?
Bidders must download tender documents, prepare technical and financial bids, and submit electronically before the deadline. The evaluation involves technical assessment followed by commercial bid review. Successful bidders will be notified via official channels, with strict adherence to deadlines and document requirements.
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Documents 2
T 65-2026 Hiring of Pick up Vehicle for Jasdan group SS.pdf
TENDER_DOCUMENT
T 65-2026 Revised Hiring of Pick up Vehicle for Jasdan group SS.pdf
TENDER_DOCUMENT