Custom Bid for Services - Hiring of 01 No Truck with payload capacity not less than 09 ton (TATA 14
South Eastern Coalfields Limited
KORBA, CHHATTISGARH
Posted:
26 April 2025
Closed:
7 May 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Long Chassis Pick Up Vehicles for 400kV Hadala SS - Gujarat
Progress
Issue05-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
This government tender offers a unique opportunity for transport service providers to supply long chassis Pick Up Petrol/Diesel vehicles for Gujarat's Gujarat Energy Transmission Corporation Limited (GETCO). The contract involves providing vehicles with a minimum 2.5MT capacity, operating 24 hours daily for the support of 400kV Hadala Substation. With an estimated value of approximately ₹20.7 lakh, the tender emphasizes compliance, vehicle quality, and timely service. Bidders must meet strict eligibility criteria, including valid vehicle documents, licenses, and experience in power sector logistics. The process involves online submission via the NProcure portal, with detailed evaluation based on price, vehicle compliance, and past performance. This tender is ideal for companies specializing in vehicle rentals, fleet management, and logistics for government infrastructure projects in Gujarat. The deadline for bid submission is 29th June 2026, and the contract duration is two years, ensuring a long-term partnership with GETCO.
Scope Of Work
The selected contractor will be responsible for providing long chassis Pick Up Petrol/Diesel vehicles that meet the following specifications:
- Minimum carrying capacity of 2.5MT
- Vehicles must be capable of covering at least 3000 km per month
- Operate 24 hours a day, 7 days a week for power transmission site support
- Vehicles must be compliant with all safety and road permits
Key deliverables include:
- Supply of vehicles as per tender specifications
- Maintenance and regular servicing of vehicles
- Ensuring vehicle insurance and fitness certificates are valid
- Providing drivers with valid licenses and necessary permits
The process involves:
- Submission of technical and financial bids via the NProcure portal
- Verification of submitted documents including vehicle RC, insurance, fitness, permits, and driver licenses
- Evaluation and award of contract based on compliance and bid price
- Contract commencement upon signing of agreement
The contractor shall also ensure timely reporting and compliance with all local transportation regulations.
| Specification | Details |
|---|---|
| Vehicle Type | Long Chassis Pick Up (TATA SFC Gold 407, SML ISUJU Samrat HD 19mm or equivalent) |
| Capacity | Minimum 2.5MT |
| Operating Km | Minimum 3000 km/month |
| Operating Hours | 24 Hours/Day |
| Valid Documents | RC Book, Insurance, Fitness, Permits, Driver License |
| Maintenance | Regular servicing and timely repairs |
| Insurance | Comprehensive vehicle insurance |
| Permits | Road (Contract carriage) permit, PUC certificate |
The successful bidder must adhere to all technical and safety standards specified in the tender documents.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Long chassis Pick Up (TATA SFC Gold 407, SML ISUJU Samrat HD 19mm or equivalent) |
| Carrying Capacity | Minimum 2.5MT |
| Engine | Diesel/Petrol suitable for long-distance haul |
| Operating Range | At least 3000 km per month |
| Operating Hours | 24 hours daily |
| Permits | Valid road (contract carriage) permit, PUC certificate |
| Maintenance | Regular servicing as per manufacturer guidelines |
Process for technical compliance:
- Submit vehicle documents during bid.
- Inspection and verification by GETCO officials.
- Approval for vehicle deployment.
All vehicles must meet the safety and operational standards specified in the tender documents.
Financial Requirements
The estimated contract value is approximately ₹20,71,162.80. Bidders must submit a bid offer including all costs associated with vehicle provision, maintenance, and driver wages. The financial bid should be submitted through the NProcure portal in the prescribed format.
| Cost Component | Details |
|---|---|
| Vehicle Cost | Price per vehicle per month |
| Maintenance | Included in bid or separately quoted |
| Driver Wages | As per applicable minimum wages |
| Total Estimated Cost | ₹20,71,162.80 |
Payment terms include:
- 30% advance upon contract signing.
- Monthly payments based on submission of compliant invoices.
- Final payment after completion and acceptance.
Bidders must ensure transparency and compliance with financial submission guidelines as per the tender document.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹20,71,163
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineering, Circle office, GETCO, Gondal
Bid Opening Authority
Superintending Engineering, Circle office, GETCO, Gondal
Address
Superintending Engineering, Circle office, GETCO, Gondal
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
T 66-2026 Hiring of Pick up Vehicle for 400kV Hadala.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid vehicle RC books, insurance certificates, fitness certificates, and permits.
✓ Must possess active GST registration and PAN card.
✓ Must provide valid driving licenses for drivers.
✓ Must have valid PF registration.
✓ Must submit the tender fee payment slip and EMD payment slip with UTR transaction numbers.
✓ Must submit partnership deed or details of partners/directors if applicable.
✓ Must provide a power of attorney if applicable.
✓ Must submit undertaking for providing old vehicle if applicable.
| Qualification Criteria | Details |
|---|---|
| Vehicle Documents | Valid RC, insurance, fitness, permits |
| Financial Stability | Demonstrated through turnover and financial documents |
| Experience | Prior experience in vehicle hiring for power sector projects |
| Compliance | Adherence to local transportation laws and safety standards |
Bidders must meet all the above criteria to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary Stage
29-06-2026 16:30
2. Commercial Stage
29-06-2026 17:00
Required Forms
Preliminary
Tender fee and EMD form Gondal
User Defined Template-Secured
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Scan copy of Quotation of new vehicle or RC book of Old Vehicle
Required 2
Scan Copy of insurance certificate of old Vehicle.
3
Scan Copy of old vehicle fitness certificate
4
Scan Copy of road(Contract carriage) permit of old vehicle.
5
SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month
6
Scan Copy of driving license of driver
Required 7
Scan Copy of active GST Registration
Required 8
Scan copy of PAN card.
Required 9
Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable
10
Scan Copy of power of attorney as the case may be.
11
Scan Copy of PF registration
Required 12
Scan copy of Tender fee payment slip with UTR Transaction number
Required 13
Scan copy of EMD payment slip with UTR Transaction number
Required 14
Scan copy of Appointment letter of driver if any.
Required 15
Scan copy of Petrol or Diesel rate bill.
Required 16
Scan copy of Schedule 1 to 8 On latter pad.
Required 17
UNDERTAKING FOR PROVIDING OLD VEHICLE
18
Scan copy of Tender after Stamp and sign on each page.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves providing long chassis Pick Up Petrol/Diesel vehicles with a minimum capacity of 2.5MT for Gujarat's GETCO. The vehicles must operate 24/7, cover at least 3000 km/month, and meet all safety and legal requirements for power transmission site support over a contract period of two years.
Who is eligible to participate in this tender?
Eligible bidders must possess valid vehicle RC books, insurance, fitness certificates, permits, GST registration, PAN, PF registration, and relevant experience in vehicle hiring for power sector projects. They must also submit all required documents, including tender fee and EMD payment slips, during bid submission.
How can I submit my bid for this tender?
Bidders must download the tender documents from the NProcure portal, prepare their technical and financial bids according to the guidelines, and submit electronically before the deadline. Physical submissions are not accepted. Support is available through (n)Code Solutions for online bidding procedures.
What are the key dates and deadlines for this tender?
Bid submission begins on 05-06-2026 at 18:00 and ends on 29-06-2026 at 16:00. Technical bid opening occurs on 29-06-2026 at 16:30, followed by the commercial bid opening at 17:00. Bidders should ensure timely submission to avoid disqualification.
What criteria will be used to evaluate the bids?
Bids will be evaluated based on price (50%), vehicle compliance and documentation (30%), and experience/past performance (20%). Bids must meet minimum qualifying marks, and the highest scoring compliant bid will be selected for award.
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Documents 1
T 66-2026 Hiring of Pick up Vehicle for 400kV Hadala.pdf
TENDER_DOCUMENT