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Open Power and Energy NPROCURE

Government Tender for Hiring Long Chassis Pick Up Vehicles with 2.5MT Capacity - Gujarat Power Sector

Bid Publish Date

07-Feb-2026, 6:00 pm

Bid End Date

02-Mar-2026, 4:00 pm

Value

₹19,24,457

Location

RAJKOT , GUJARAT

Progress

Issue07-Feb-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

This government tender offers a valuable opportunity for vehicle service providers to supply long chassis pickup trucks with a minimum 2.5MT capacity for Gujarat Energy Transmission Corporation Limited (GETCO). The contract, spanning two years, focuses on reliable transportation for power infrastructure maintenance at the Atkot Group Substation under Jasdan AM Division in Gondal Circle. Bidders must meet specific eligibility criteria, including valid vehicle certificates, licenses, and experience, to qualify. The tender process is conducted electronically, with detailed documentation required for submission. The scope includes supplying vehicles that adhere to technical specifications, safety, and environmental standards. The project aims to enhance power sector logistics, ensuring efficient and safe transportation solutions for government infrastructure projects. Interested companies specializing in vehicle leasing, fleet management, or transportation services are encouraged to participate and submit competitive bids before the deadline.

Scope Of Work

The selected contractor will be responsible for providing long chassis pickup vehicles that meet the following specifications:

  • Vehicle Type: Petrol/Diesel (TATA SFC Gold 407, Eicher pro 2049 BHSD, or equivalent)
  • Minimum Carrying Capacity: 2.5 Metric Tons
  • Operational Hours: Minimum 12 hours per day
  • Monthly Distance: Minimum 3000 km
  • Certificate Requirements: Goods carrying certificate for the specified capacity

The scope includes:

  • Supplying vehicles as per the technical specifications
  • Ensuring vehicle fitness and valid permits
  • Maintaining vehicle insurance and PUC certificates
  • Providing drivers with valid licenses and necessary documentation
  • Adhering to safety and environmental standards
Key Deliverables Specifications
Vehicle Model TATA SFC Gold 407 / Eicher pro 2049 BHSD / Equivalent
Capacity Minimum 2.5MT
Fuel Type Petrol or Diesel
Service Hours 12 hours/day
Monthly KM 3000 km
Documentation Valid RC, insurance, fitness, permit, PUC, driver license

The contractor must ensure timely delivery, regular maintenance, and compliance with all applicable government regulations throughout the contract period.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type Long chassis pickup (TATA SFC Gold 407, Eicher pro 2049 BHSD, or equivalent)
Capacity Minimum 2.5MT
Fuel Petrol or Diesel
Engine Power As per manufacturer specifications
Maintenance Regular servicing as per manufacturer guidelines
Permits & Certificates Valid RC, insurance, fitness, road permit, PUC

The process involves:

  1. Bidders submitting their vehicle details and certifications.
  2. Inspection and verification of vehicle documents.
  3. Approval of vehicles by the tendering authority.
  4. Deployment of vehicles for the contract duration.

All vehicles must be compliant with local transport regulations and safety standards.

Financial Requirements

The total estimated cost for this contract is ₹19,24,457. Bidders should provide a detailed cost breakdown including:

Cost Components Amount (INR)
Vehicle Rental As per bid
Driver wages As per applicable rates
Fuel expenses Estimated based on 3000 km/month
Maintenance & Insurance Included

Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after delivery and verification of vehicles
  • 30% upon completion and acceptance

All payments will be processed through bank transfer against valid invoices and documentation.

Documents 1

T 14-2026 Hiring of Pick up Vehicle for Jasdan group SS.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria to participate:

  • ✓ Must have valid GST registration and PAN card.
  • ✓ Must possess valid driving licenses for drivers.
  • ✓ Must provide proof of vehicle ownership or lease agreement for vehicles offered.
  • ✓ Should have relevant experience in providing vehicle services to government or large organizations.
  • ✓ Must submit all required documents as per the tender guidelines.
Financial & Qualification Requirements Details
Minimum Annual Turnover ₹10,00,000
Valid Vehicle Ownership/Lease Yes
Experience in Vehicle Hiring At least 2 years
Valid Certificates RC, Insurance, Fitness, Permit, PUC
Submission of EMD & Tender Fee Yes

Failure to meet these criteria will disqualify the bidder from the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

02-03-2026 16:30

2. Commercial Stage

02-03-2026 17:00

Required Forms

Preliminary

Tender fee and EMD form Gondal

User Defined Template-Secured

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of Quotation of new vehicle or RC book of Old Vehicle

Required
2

Scan Copy of insurance certificate of old Vehicle.

3

Scan Copy of old vehicle fitness certificate

4

Scan Copy of road(Contract carriage) permit of old vehicle.

5

SScan Copy of PUC certificate of Old Vehicle (regularly renewed every six month

6

Scan Copy of driving license of driver

Required
7

Scan Copy of active GST Registration

Required
8

Scan copy of PAN card.

Required
9

Scan copy of Details of Partners/Directors of the Firm/Company. Partnership deed if applicable

10

Scan Copy of power of attorney as the case may be.

11

Scan Copy of PF registration

Required
12

Scan copy of Tender fee payment slip with UTR Transaction number

Required
13

Scan copy of EMD payment slip with UTR Transaction number

Required
14

Scan copy of Appointment letter of driver if any.

Required
15

Scan copy of Petrol or Diesel rate bill.

Required
16

Scan copy of Schedule 1 to 8 On latter pad.

Required
17

UNDERTAKING FOR PROVIDING OLD VEHICLE

18

Scan copy of Tender after Stamp and sign on each page.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves providing long chassis pickup vehicles with a minimum capacity of 2.5MT for Gujarat Energy Transmission Corporation Limited. The vehicles must operate for 12 hours daily, covering at least 3000 km per month, and meet all technical, safety, and certification standards specified in the tender document.

How can I participate in this tender?

Interested bidders must register on the official portal, download the tender document for free, prepare their technical and financial bids as per the instructions, and submit all required documents electronically before the deadline of 02-03-2026. Attending the vendor training sessions is highly recommended to understand the process better.

What are the key eligibility criteria for bidders?

Bidders must possess valid GST registration, PAN, vehicle ownership or lease proof, relevant experience, and all necessary certificates such as RC, insurance, fitness, permit, and PUC. They must also submit the EMD and tender fee payment slips along with other documentation as specified.

What are the technical specifications for the vehicles?

Vehicles must be long chassis pickup models like TATA SFC Gold 407 or Eicher pro 2049 BHSD, with a minimum capacity of 2.5MT, fuelled by petrol or diesel, and equipped with valid permits and certificates. Regular maintenance and compliance with safety standards are mandatory throughout the contract period.

What is the evaluation process for bids?

Bids will be evaluated based on technical compliance (40%), price competitiveness (40%), and past experience (20%). Bidders must meet all mandatory document requirements and achieve at least 70% in technical evaluation to qualify for final scoring and award. The process emphasizes value for money and reliability.

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