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Open Power and Energy NPROCURE

Government Tender for Hiring Petrol/Diesel Utility Vehicles on ARC Basis in Gujarat

Bid Publish Date

22-Jan-2026, 6:00 pm

Bid End Date

13-Feb-2026, 4:00 pm

Value

₹13,94,240

Location

VADODARA , GUJARAT

Progress

Issue22-Jan-2026, 6:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers a unique opportunity for vehicle suppliers to provide Petrol/Diesel driven, Non A/C utility vehicles to Gujarat Energy Transmission Corporation Limited. The 2-year contract involves supplying vehicles with a minimum capacity of 1MT and seating for 5, supporting power transmission operations in Vadodara. Bidders must meet strict eligibility criteria, including valid certifications, experience, and technical compliance. The procurement process emphasizes transparency, with detailed evaluation criteria based on technical quality and competitive pricing. The tender is open to registered vehicle providers with proven experience in similar contracts. Download the detailed tender document, prepare your bid accordingly, and participate in this competitive government procurement to support Gujarat’s power infrastructure. The process ensures fair evaluation and timely award, fostering reliable vehicle supply for critical power transmission activities across the region.

Scope Of Work

The selected bidder shall provide Petrol/Diesel driven, Non A/C utility vehicles meeting the following specifications:

  • Minimum carrying capacity of 1 Metric Ton (MT)
  • Seating capacity for 1 driver + 4 passengers
  • Vehicles must be non-A/C, fuel-efficient, and suitable for daily operations.

Key deliverables include:

  • Supplying vehicles as per technical specifications
  • Ensuring vehicles are insured, registered, and have valid fitness and road permits
  • Maintaining vehicles in good working condition throughout the contract period
  • Providing timely replacement or repairs as needed

The process involves:

  1. Submission of technical and financial bids
  2. Evaluation based on technical compliance and pricing
  3. Contract award to the successful bidder
  4. Vehicle deployment and operational management

The vehicles must adhere to the specifications listed in the comparison table below:

Parameter Specification
Capacity Minimum 1 MT
Seating 1 driver + 4 passengers
Fuel Type Petrol/Diesel
Air Conditioning No
Certification Valid insurance, fitness, RC, road permit

The contractor shall also ensure compliance with all applicable safety and environmental regulations.

Technical Specifications

Vehicles must conform to the following technical parameters:

  • Fuel efficiency compliant with BIS standards
  • Vehicle capacity: minimum 1MT
  • Seating arrangement: 1 driver + 4 passengers
  • Valid insurance, fitness, RC, and road permit documents
  • Emission norms: BS-IV or higher
  • Vehicle must be self-driven or with driver, as per bidder’s offer

The process includes:

  • Inspection of vehicles prior to deployment
  • Submission of technical compliance certificates
  • Ensuring vehicles are maintained in operational condition throughout the contract period

Technical data example:
plaintext
Vehicle Type: Utility Vehicle
Capacity: 1MT
Fuel Type: Diesel or Petrol
Registration: Valid RC Book
Insurance: Valid and comprehensive
Fitness Certificate: Valid
Road Permit: Valid
Emission Norms: BS-IV or above

Financial Requirements

The estimated contract value is Rs. 13,94,240.40, covering vehicle supply for 2 years. The financial bid should include:

Cost Component Details
Vehicle Cost Per vehicle per month
Maintenance Included in the bid
Fuel To be borne by the contractor
Total Estimated Cost Rs. 13,94,240.40

Payment terms:

  • 30% advance on contract signing
  • Monthly payments based on deployment and verified usage
  • Final settlement after completion of contract period

Bidders must specify their rates clearly in the financial bid, ensuring compliance with tender guidelines.

Documents 1

n-247 Technical bid.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid GST registration, PAN, and P.F. registration (or undertaking if self-driving)
  • ✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit
  • ✓ Must provide self-attested copies of vehicle insurance, fitness certificate, RC book, road permit, and road tax
  • ✓ Must submit a technical bid duly filled, sealed, and signed
  • ✓ Proprietorship/Partnership/Private Ltd. registration documents must be submitted
  • ✓ Bidder offering registered vehicles must submit a certificate on firm’s letterhead confirming vehicle availability status
  • ✓ Must have relevant experience in providing similar vehicle services

Financial Qualification:

Criterion Minimum Requirement
Turnover Rs. 5 lakh in last 3 years
Past Experience At least 1 similar contract in last 2 years

Note: Bidders must meet all eligibility criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary stage

13-02-2026 16:01

2. Commercial Stage

Required Forms

Preliminary

Tender fee & EMD -Jambuva

User Defined Template-Standard

Required

New vehicle Deposit -Jambuva

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary stage

1

Scan copy of RTGS Transaction slip for Tender fee

Required
2

Scan copy of RTGS Transaction slip for EMD

Required
3

Scan copy of RTGS Transaction slip for deposit for New vehicle

Required
4

copy of Insurance for offered vehicle( self attested)

Required
5

copy of Road permit for offered vehicle( self attested)

Required
6

copy of Road Tax for offered vehicle( self attested)

Required
7

copy of Fitness certificate for offered vehicle( self attested)

Required
8

copy of R.C Book for offered vehicle ( self attested_

Required
9

Quotation for new vehicle to be offered as per vehicle specification ( self attested)

Required
10

UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-

Required
11

Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.

Required
12

Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)

Required
13

GST registration certificate ( self attested)

Required
14

Copy of PAN card ( self attested)

Required
15

P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)

Required
16

Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)

Required
17

Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format

Required
18

COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves hiring Petrol/Diesel driven, Non A/C utility vehicles with a minimum capacity of 1MT and seating for 1+4 persons for Gujarat Energy Transmission Corporation Limited. The vehicles are required for daily operations over a 2-year period on an ARC basis, supporting power transmission activities in Vadodara district.

What are the eligibility criteria for bidders?

Bidders must possess valid GST, PAN, and P.F. registration or an undertaking if self-driving. They should submit RTGS slips for tender fee, EMD, and vehicle deposit, along with self-attested copies of insurance, fitness, RC, and permits. Experience in similar vehicle services and technical compliance are mandatory. Financial criteria include a minimum turnover of Rs. 5 lakh in the last 3 years.

How can I participate in the bidding process?

Interested bidders should register on the nProcure portal, download the tender documents, and submit their technical and financial bids electronically before the deadline. The process includes bid submission, technical evaluation scheduled for 13-02-2026, and final award based on combined scores. Physical bids are not accepted.

What are the key dates and deadlines?

Bid start date is 22-01-2026 at 6:00 PM, with the last submission deadline on 13-02-2026 at 4:00 PM. Technical evaluation will be conducted on the same day, and the contract award is expected by 20-02-2026. All deadlines are strict, and late submissions will be rejected.

Where can I get support or training for the e-procurement process?

Support is available from (n)Code Solutions, located at GNFC Infotower, Ahmedabad. They provide vendor training sessions every Saturday from 4:00 to 5:00 PM. Contact details include email: [email protected] and toll-free number: 73590 21663.

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