Open Power and Energy NPROCURE

Government Tender for Hiring Non-AC SUV/MUV Vehicles for Power Substation Maintenance

Bid Publish Date

18-Dec-2025, 7:00 pm

Bid End Date

08-Jan-2026, 5:00 pm

Value

₹13,74,786

Location

NAVSARI , GUJARAT

Progress

Issue18-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 12

VALVE PARTS AND ACCESSORIES MEGA POWER PROJECT ELECTRICAL VEHICLE PLATFORM SCALE POWER SUBSTATION PETROLEUM PRODUCT SWITCH YARD TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS

This government tender from Gujarat Energy Transmission Corporation Limited (GETCO) offers a contract for hiring non-AC petrol/diesel SUVs for power substation maintenance in Navsari. The 24-month contract involves providing vehicles not more than 3 years old with a seating capacity of 9, essential for daily operational support at the 66KV Navsari New Substation. The tender emphasizes compliance with safety standards, emission norms, and legal permits, ensuring reliable transportation for power infrastructure maintenance. Bidders must submit all necessary technical, legal, and financial documents through an online portal before the specified deadlines. The project aims to facilitate efficient power distribution and maintenance activities, offering opportunities for vehicle rental companies with experience in government contracts and power sector logistics. The estimated value of the contract is approximately ₹13.74 Lakhs, with detailed terms and conditions outlined in the tender document. This tender is ideal for companies specializing in vehicle leasing, fleet management, and power sector logistics seeking government procurement opportunities in Gujarat.

Scope Of Work

The selected bidder will be responsible for providing closed Body Petrol/Diesel driven Non-AC SUVs or MUVs with the following specifications:

  • Vehicles must be not more than 3 years old as of the tender opening date.
  • Seating capacity of minimum 9 persons.
  • Vehicles must be fitted with airbags for front seat occupants as per GOI regulations.
  • Vehicles should have valid RC book, road permit, PUC certificate, fitness certificate, comprehensive insurance, PF registration, PAN, GST registration, and road tax.
  • Vehicles must be fitted with airbags and comply with AIS 145 standards.
  • The vehicle model should be newly proposed and conform to all safety and emission norms.

Key deliverables include:

  • Supply of vehicles meeting all technical and legal requirements.
  • Maintenance of vehicles during the contract period.
  • Submission of all required documents before the commencement.

Process flow:

  1. Bid submission via the official portal.
  2. Technical evaluation based on submitted documents.
  3. Commercial bid opening.
  4. Contract award to the successful bidder.
Specification Details
Vehicle Type Non-AC SUV/MUV
Manufacturing Year Not earlier than 2022
Seating Capacity 9 persons
Airbag Mandatory for front seats
Insurance Valid comprehensive coverage

The bidder must ensure compliance with all safety standards and submit a quotation for each vehicle as per the tender requirements.

Technical Specifications

Vehicles must adhere to the following technical parameters:

Parameter Specification
Model Year Not earlier than 2022
Seating Capacity 9 persons
Airbags Front seat airbags as per AIS 145
Fuel Type Petrol or Diesel
Vehicle Condition Brand new or less than 3 years old
Certification RTO fitness, insurance, and pollution certificates valid

Sequential process for vehicle submission:

  1. Prepare vehicles meeting all specifications.
  2. Obtain all necessary certificates and permits.
  3. Submit vehicle details and documents along with quotation.
  4. Undergo technical inspection if required.

Vehicles must be fitted with airbags, ABS, and seat belts, and should meet all safety norms as per Indian standards.

Financial Requirements

The estimated contract value is ₹13,74,786, which includes the cost of vehicle procurement, maintenance, and associated services. The financial bid should include:

Cost Component Amount (₹)
Vehicle Cost To be quoted
Maintenance & Service Included
Taxes & Insurance As applicable

Payment terms:

  • 50% payment after vehicle delivery and document verification.
  • Remaining 50% after successful completion of the service period.
  • Payments will be processed monthly based on verified km run and service reports.

The bidder must provide a detailed financial proposal aligned with the tender guidelines and ensure transparency in cost breakdowns.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration and permits including RC book, road permit, PUC, fitness, and insurance.
  • ✓ Should possess PF registration, PAN, and GST registration.
  • ✓ Must submit tender fee payment acknowledgment and EMD receipt.
  • ✓ Vehicles proposed must be not more than 3 years old from the date of tender opening.
  • ✓ Must provide driver's valid license and badge.
  • ✓ Submit vehicle fitness certificate from RTO.
  • ✓ Provide quotation for the proposed vehicle as per tender specifications.
  • ✓ Comply with GOI regulations on airbags and safety standards.
  • ✓ Submit undertaking and indemnity bond.
Qualification Criteria Details
Financial Stability Turnover of at least ₹X lakhs in the last year
Experience Minimum of Y similar contracts completed in the past 3 years
Valid Licenses All vehicle and driver licenses valid and up-to-date
Documentation Complete submission of all required documents

Bidders must ensure all criteria are met to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

08-01-2026 17:10

2. Technical Stage

08-01-2026 17:15

3. Commercial Stage

08-01-2026 17:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

Copy of RC book Registration of Taxi/Maxi passing vehicle

Required
2

Copy of road (Contract carriage) permit of vehicle.

Required
3

Copy of PUC certificate (regularly renewed as per RTO rules)

Required
4

Copy of driving license of LMV cab & Badge. (Taxi base)

Required
5

Copy of Taxi passing certificate minimum (8+1) persons

Required
6

Copy of vehicle fitness certificate from RTO

Required
7

Valid Comprehensive Insurance certificate covering period up to date

Required
8

Quotation of new proposed vehicle as per tender requirement

Required
9

As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016

Required
10

Copy of PF registration compulsory

Required
11

Copy of PAN no

Required
12

Copy of GST Registration

Required
13

Copy of Road Tax

Required
14

Valid licence of driver

Required
15

Duly signed tender copy

Required
16

Any other document

17

UNDERTAKING CUM INDEMNITY BOND

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified companies to supply non-AC petrol/diesel SUVs for power substation maintenance in Navsari, Gujarat, supporting daily operations for 24 months.

What are the key eligibility criteria for bidders?

Bidders must possess valid vehicle permits, insurance, and licenses, submit all required documents, and ensure vehicles are not more than 3 years old. Experience in similar contracts is preferred.

How can I participate in the bidding process?

Register on the official portal, download the tender document, submit preliminary and technical documents before deadlines, and participate in online bid opening as scheduled. Training sessions are available for new bidders.

What are the technical specifications for the vehicles?

Vehicles must be brand new or less than 3 years old, with seating capacity of 9, fitted with airbags as per AIS 145, and have valid RC, fitness, insurance, and permits. They should meet all safety and emission standards.

What is the estimated value of the contract?

The estimated contract value is approximately ₹13,74,786, covering vehicle procurement, maintenance, and related services for 24 months. Payments are scheduled based on milestones and km run.

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