Hiring 01 No SUV (6+ 1 seater) for Adani Raipur Project for 24 Months on Monthly Basis
Bharat Heavy Electricals Limited (bhel)
RAIPUR, CHHATTISGARH
Posted:
3 May 2025
Closed:
16 May 2025
GEM
Open Power and Energy NPROCURE
Government Tender for Hiring Non-A.C. SUV/MUV Vehicles for Gujarat Power Sector
Progress
Issue08-Jun-2026, 6:00 pm
AwardPending
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
6
This government tender from Gujarat Energy Transmission Corporation Limited offers a valuable opportunity for vehicle service providers to supply nine-seater non-A.C. SUV/MUV vehicles for power transmission operations. The contract spans 24 months, requiring reliable, well-maintained vehicles that meet specified technical and legal standards. Bidders must demonstrate experience, legal compliance, and vehicle quality to qualify. The procurement process involves online submissions of technical and financial bids, with detailed evaluation criteria to ensure transparency and fairness. With an estimated value of Rs. 13,74,786, this tender is ideal for transport companies seeking government contracts in the power sector. The successful bidder will support GETCO's operational needs, contributing to efficient power transmission across Gujarat. Bidders are encouraged to review all eligibility and technical requirements carefully and participate through the official e-procurement portal before the deadline.
Scope Of Work
The scope of work involves the supply and maintenance of non-A.C. SUV/MUV vehicles for Gujarat Energy Transmission Corporation Limited. Key deliverables include:
- Providing nine-seater (8+1) vehicles as per specifications.
- Ensuring vehicles are insured, registered, and possess valid fitness certificates.
- Maintaining vehicles in good working condition throughout the contract period.
- Providing vehicles on a daily basis for 12 hours, covering 3000 km each month.
- Ensuring timely replacement or repair of vehicles in case of breakdown.
The process involves:
- Bidders submitting detailed technical and financial proposals.
- Vehicle inspection and verification of documents.
- Contract signing and commencement of vehicle supply.
- Regular monitoring and compliance checks.
Specifications for vehicles include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Non-A.C. SUV/MUV |
| Seating Capacity | 9 Seaters (8+1) |
| Fuel Type | Petrol/Diesel |
| Operating Hours | 12 hours/day |
| Monthly KM | 3000 KM |
| Duration | 24 months |
Bidders must ensure all vehicles meet the technical and legal standards specified in the tender document.
Technical Specifications
Vehicles must be non-A.C. SUV/MUV, petrol or diesel driven, with a seating capacity of 9 (8+1). The vehicle should be in excellent condition, with valid insurance, fitness, and RC documents. The technical parameters include:
| Parameter | Specification |
|---|---|
| Vehicle Type | SUV/MUV, Non-A.C. |
| Fuel | Petrol/Diesel |
| Seating Capacity | 9 Seaters |
| Operating Hours | 12 hours/day |
| Monthly Distance | 3000 KM |
| Duration | 24 months |
The process involves:
- Inspection of vehicles before deployment.
- Regular maintenance and compliance checks.
- Ensuring all legal documentation is up-to-date.
- Submission of technical bid with all supporting documents.
Financial Requirements
The estimated cost for the entire contract is Rs. 13,74,786.00. The financial proposal must include detailed cost breakdowns, including vehicle hire charges, taxes, and other applicable fees. Payment terms are typically milestone-based, aligned with contract duration.
| Cost Component | Amount (Rs.) |
|---|---|
| Vehicle Hire | As per bid |
| Taxes | As applicable |
| Total Estimated Cost | 1374786.00 |
Bidders should submit their financial bids online, ensuring compliance with the tender guidelines. Payment will be made based on approved invoices and successful vehicle deployment.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,74,786
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Superintending Engineer, Transmission Circle GETCO Jambuva
Bid Opening Authority
Superintending Engineer, Transmission Circle GETCO Jambuva
Address
Address of the office - Gujarat Energy Transmission Corporation Limited, Circle Office, 220kv Jambuva sub-station compound, N.H. No-8, PO:- Jambuva, Tal & Dist: Vadodara.-390 014
Contact Details
Authority Records
GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED
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Documents 1
Technical bid n-54.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid GST registration and PAN card.
✓ Must submit RTGS transaction slips for tender fee, EMD, and vehicle deposit.
✓ Must possess valid vehicle insurance, road permit, road tax, fitness certificate, and RC book.
✓ Should provide technical bid documents duly signed and sealed.
✓ Proprietorship, partnership, or private limited firms are eligible, with relevant supporting documents.
✓ Bidders offering registered vehicles must submit a certificate stating the vehicle is not already provided at any GETCO location against other work orders.
| Qualification Criteria | Details |
|---|---|
| Financial Turnover | Minimum turnover as per tender guidelines |
| Experience | Proven experience in vehicle supply for government projects |
| Legal Compliance | Valid GST, PAN, P.F. registration |
| Vehicle Standards | Vehicles must meet specified technical and legal standards |
Note: Bidders must meet all eligibility requirements to qualify for the tender.
Bidding Process
Process Timeline
1. Preliminary stage
29-06-2026 16:01
2. Commercial Stage
Required Forms
Preliminary
Tender fee & EMD -Jambuva
User Defined Template-Standard
New vehicle Deposit -Jambuva
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary stage
1
Scan copy of RTGS Transaction slip for Tender fee
Required 2
Scan copy of RTGS Transaction slip for EMD
Required 3
Scan copy of RTGS Transaction slip for deposit for New vehicle
Required 4
copy of Insurance for offered vehicle( self attested)
Required 5
copy of Road permit for offered vehicle( self attested)
Required 6
copy of Road Tax for offered vehicle( self attested)
Required 7
copy of Fitness certificate for offered vehicle( self attested)
Required 8
copy of R.C Book for offered vehicle ( self attested_
Required 9
Quotation for new vehicle to be offered as per vehicle specification ( self attested)
Required 10
UNDERTAKING CUM INDEMNITY BOND for third party’s vehicle on Stamp Paper of Rs. 300/-
Required 11
Details of Proprietorship / Partners/Directors of the Firm/Company. Partnership deed, MOA, BR, if applicable.
Required 12
Petrol /diesel price Bill of prevailing 15 days before the due date of tender ( self attested)
Required 13
GST registration certificate ( self attested)
Required 14
Copy of PAN card ( self attested)
Required 15
P.F. Registration (for engaging of driver) OR Undertaking on stamp paper of Rs.50/-in case of self-driving ( self attested)
Required 16
Nature of firm ( relevant document for proprietary/ partnership/pvt ltd firm)
Required 17
Bidder who offering registered vehicle shall have to submit Certificate on firms’ letter head regarding offered vehicle is not provided at any location of GETCO or any other firm against any work order on the date of opening of tender and thereafter, as per enclosed Format
Required 18
COMPLETE TECHNICAL BID (duly filled, sealed & signed by bidder)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves the supply and maintenance of nine-seater (8+1) non-A.C. SUV/MUV vehicles for Gujarat Energy Transmission Corporation Limited. The vehicles will be used for daily operational needs over 24 months, covering 3000 km per month, with specifications including insurance, registration, and legal compliance. Bidders must ensure their vehicles meet all technical and legal standards outlined in the tender document.
How can I participate in this tender?
Interested bidders must register on the official e-procurement portal, download the tender documents, and submit their technical and financial bids online before the deadline. They must pay the tender fee and EMD via RTGS, and ensure all supporting documents, including vehicle certificates and legal compliance proofs, are uploaded as per instructions. Training sessions are available for new participants.
What are the key eligibility criteria for bidders?
Bidders must possess valid GST registration, PAN, P.F. registration, and submit RTGS slips for tender fee, EMD, and vehicle deposit. They should have experience in vehicle supply for government projects, provide vehicles meeting technical specifications, and submit all required legal documents, including insurance, fitness, RC, and road permits. Proprietorship, partnership, or private limited firms are eligible.
What technical specifications are required for the vehicles?
Vehicles must be non-A.C. SUV/MUV, petrol or diesel driven, with a seating capacity of 9 (8+1). They should be in excellent condition, with valid insurance, fitness certificates, and RC books. The vehicles should operate for 12 hours daily, covering 3000 km per month, over a contract period of 24 months. Regular maintenance and legal compliance are mandatory.
What is the evaluation process for the bids?
Bids will be evaluated based on technical compliance (50%), cost-effectiveness (30%), and experience (20%). Technical bids will be scrutinized first, with a minimum qualifying score of 70%. Financial bids of qualified bidders will then be opened, and the final selection will be based on the highest combined score, ensuring transparency and fairness.
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Documents 1
Technical bid n-54.pdf
TENDER_DOCUMENT