Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers a unique opportunity for experienced electrical and multimedia firms to participate in a high-profile event supporting the Prime Minister's visit in Vadodara. The project involves providing temporary LED screens, videography, and multimedia setups in Side Dome, ensuring seamless visual communication during the event. Bidders must meet strict eligibility criteria, including relevant experience in government projects, valid licenses, and financial stability. The scope includes installation, operation, and dismantling of multimedia equipment, adhering to technical standards and safety regulations. With an estimated value of Rs. 27,69,543.18, this tender is ideal for reputed firms specializing in outdoor LED displays, live streaming, and event support services. Participation requires compliance with detailed technical specifications, submission of comprehensive documents, and adherence to deadlines. This is a strategic opportunity to showcase expertise in public sector projects and contribute to a significant government event in Gujarat.
The selected contractor will be responsible for:
The process involves:
| Equipment Specifications | Details |
|---|---|
| LED Screen Size | As per tender documents |
| Resolution | Minimum HD (1920x1080) |
| Power Backup | Generator backup required |
| Video Recording | HD quality with live streaming |
The contractor must ensure compliance with all safety and technical standards specified in the tender documents.
The technical setup must include:
| Parameter | Specification |
|---|---|
| LED Screen | High-resolution, weatherproof, suitable for outdoor use |
| Power Supply | Stable, with backup options |
| Video Equipment | HD cameras, live streaming hardware |
| Software | Compatible with government communication standards |
The installation process involves:
All equipment must comply with the specifications outlined in the tender documents and relevant safety regulations.
The estimated project cost is Rs. 27,69,543.18. Bidders must submit a bid with a comprehensive financial proposal including itemized costs for equipment, installation, and services. The payment schedule will follow milestones:
The bid should include all applicable taxes and charges. The total bid amount must not exceed the estimated cost, and bidders must ensure financial transparency and compliance with government procurement norms.
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| Financial Criteria | Details |
|---|---|
| Minimum annual turnover | Rs. 55,39,086.36 (twice the estimated cost) in any of last 5 years |
| Required documents | Turnover certificates verified by Chartered Accountant with UDIN |
Eligible bidders must meet all the above criteria to qualify for participation.
23-01-2026 16:05
23-01-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
(1) Scanned Copy of Tender fee (only Demand Draft is Valid).
Required(2) Scanned of EMD in form of the FDR only. (Minimum for 365 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted.
Required(3) Scanned Copy of Pan Card.
Required(4) Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 Percentage of amount put to tender).
Required(5) Latest valid license of Electrical Contractor issued by the IMP or Energy & Petrochemical Department. Renewal Receipt will not be considered/accepted.
Required(6) Valid Electrical Registration Certificate in appropriate class (E-1 or Above)
Required(7) Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 Percentage of the tender amount (i.e.Rs.18,25,520). (From-3A amount will be calculated as follows: (1) if the work is completed on or before Nov-2023, then 18 Percentage GST amount will be deducted from the amount shown in Form-3A which is online submitted by the bidder. (2) the Amount shown in Form 3A is required to be without GST, then the necessary Supporting Documents will have to be submitted by the bidder, otherwise the amount shown in Form 3A will be considered to be GST inclusive and the calculation will be done after deducting 18 Percentage GST. Similar work means having an experience of LED Screen, Live video and watchout software Work in the program of the Hon`ble Prime Minister of India, in the state of Gujarat. Only Videography and Photography Works will not be consider/accepted. If the Work (shown in Form-3A) carried out/Organized by State Government, then only it will be considered/accepted. The experience certificates in form 3(A) issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered. Sublet work will not be considered. many works clubbed together such as annual rate contract works will not be considered. Other than state government program such as board, Nigam, corporation experiences will not be considered
Required(8) The bidders should have GST registration. (Certified copy of registration).
Required(9) Bidder has to submit affidavit on 100 Rupees Stamp paper that, it (bidder) is not blacklisted by any government department of Gujarat or any other state.(Annexure-I)
Required(10) The Bidder must submit on affidavit on 100 Rupees Stamp paper as stated in Annexure-II.
Required(11) Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost put to tender. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate
RequiredKey insights about GUJARAT tender market
This tender seeks qualified contractors to provide temporary LED screens, videography, and multimedia setup during the Prime Minister's upcoming visit in Vadodara and nearby districts. The goal is to facilitate high-quality visual communication and event support, ensuring smooth execution of the government event.
Eligible bidders must possess valid electrical and multimedia licenses, have relevant experience in government projects, demonstrate financial stability with a minimum turnover, and submit all required documents such as GST registration, solvency certificates, and experience certificates. Detailed eligibility criteria are outlined in the tender documents.
The technical setup must include high-resolution outdoor LED screens, HD video recording and streaming equipment, and compliance with safety standards. The installation process involves site assessment, delivery, installation, testing, and dismantling. Equipment specifications are detailed in the tender documents.
Bidders must register online, submit their bids with all required documents by 23-01-2026 at 16:02, and participate in the public bid opening scheduled for 23-01-2026 at 16:05. Evaluation will follow, and successful bidders will be notified accordingly.
Bid evaluation is based on technical compliance (50%), financial bid (30%), and past performance (20%). Bidders must meet minimum thresholds in each category. The bid with the highest combined score will be awarded the contract, emphasizing quality, experience, and cost-effectiveness.
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