Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an exclusive opportunity for experienced electrical and audiovisual contractors to provide Temporary LED Screen, Videography, and Multimedia Setup in Surat for the Prime Minister's upcoming visit. Managed by the Roads and Buildings Department, Surat, the project involves high-profile audiovisual arrangements, ensuring seamless communication during the event. Bidders must meet strict eligibility criteria, including relevant experience, valid licenses, and financial stability. The project scope covers installation, operation, and dismantling of advanced audiovisual equipment, adhering to technical standards and safety regulations. With an estimated value of approximately ₹31,02,262.99, this tender emphasizes transparency, quality, and timely execution. Participants will benefit from detailed guidelines, online bidding procedures, and dedicated support for a smooth process. This is a prime opportunity for contractors specializing in electrical works, AV technology, and event setup to contribute to a significant government event in Gujarat, showcasing their expertise on a prestigious platform.
The selected contractor will be responsible for:
The process involves:
| Key Specifications | Details |
|---|---|
| LED Screen Size | As per Schedule B PDF |
| Video Resolution | Minimum Full HD (1080p) |
| Power Requirements | As specified in technical documents |
| Backup Power | Generator backup for uninterrupted operation |
The contractor must adhere to all technical and safety guidelines outlined in the tender documents and special conditions for LED work.
The technical specifications include:
| Parameter | Requirement |
|---|---|
| LED Screen Resolution | Full HD (1920x1080) or higher |
| Screen Size | As specified in Schedule B PDF |
| Power Supply | 230V AC, 50Hz, with backup generator |
| Video Input | HDMI, SDI, or equivalent |
| Operating Temperature | 0°C to 45°C |
| Certification | CE, ISO, or equivalent standards |
The installation process involves:
All technical activities must adhere strictly to the guidelines provided in the tender documents and special conditions for LED work.
The estimated project cost is approximately ₹31,02,262.99. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Equipment Procurement | 18,00,000 |
| Installation & Setup | 7,00,000 |
| Operation & Maintenance | 4,00,000 |
| Miscellaneous & Contingencies | 2,02,262.99 |
Bidders must submit a bid security deposit (EMD) of a specified amount, along with detailed financial proposals. Payment terms include:
All payments are subject to submission of valid invoices and compliance with contractual terms.
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| Qualification | Details |
|---|---|
| License | Valid electrical contractor license (E-1 or above) |
| Experience | Minimum 3 similar projects in Gujarat |
| Financial | Turnover certificate verified by Chartered Accountant |
| Experience in Prime Minister's Program | At least 1 project in last 5 years |
Bidders must comply with all eligibility requirements to qualify for the tender process.
27-01-2026 12:30
27-01-2026 12:45
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Scan copy of D.D. for Tender Fee
RequiredScan copy of FDR for EMD in form of the FDR only. (Minimum for 365 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted
RequiredCertified copy of Income Tax PAN Card..
RequiredScan copy of Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 percentage of amount put to tender).
RequiredScan copy of Latest valid license of Electrical Contractor issued by the IMP or Energy and Petrochemical Department. Renewal Receipt will not be considered/accepted
RequiredScan copy of Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Renewal Receipt will not be Considered)
RequiredScan Copy of Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 percentage of the tender amount
RequiredScan copy of GST Certificate
RequiredAnnexure - I
RequiredAnnexure -II
RequiredAnnual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
This tender aims to appoint qualified contractors to provide Temporary LED Screens, Videography, and Multimedia Setup at the Center Dome in Surat for the Prime Minister's upcoming visit. The project involves installation, operation, and dismantling of audiovisual equipment to ensure a seamless visual experience during the event, supporting government communication and public engagement efforts.
Eligible bidders must possess a valid electrical contractor license (E-1 or above) issued by the Gujarat Energy and Petrochemical Department, demonstrate experience in similar government projects within Gujarat, and submit financial documents including solvency certificates and turnover certificates verified by a Chartered Accountant. Experience in high-profile events like Prime Minister's programs is preferred but not mandatory.
The technical specifications include Full HD resolution LED screens, appropriate power backup, compliance with CE or ISO standards, and installation procedures as outlined in the Schedule B PDF. The setup must ensure safety, durability, and high performance during the event, with technical testing prior to the event date.
The process involves downloading tender documents, submitting online bids before the deadline, and paying the tender fee of ₹1500. Bids are opened publicly, followed by technical and financial evaluation. The timeline includes bid submission starting from 09-01-2026 and closing on 27-01-2026, with evaluation and award decisions made shortly thereafter.
Required documents include scan copies of D.D. for tender fee, FDR for EMD, Income Tax PAN, Solvency Certificate, Electrical Contractor License, Electrical Registration Certificate, GST Certificate, and Experience Certificates related to Prime Minister's programs. All documents must be valid, verified, and submitted electronically as per the guidelines.
Roads and Buildings
📍 SURAT, GUJARAT
Roads and Buildings
📍 SURAT, GUJARAT
Roads and Buildings
📍 SURAT, GUJARAT
Roads and Buildings
📍 VADODARA, GUJARAT
Roads and Buildings
📍 VADODARA, GUJARAT
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