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Open State Governments & UT NPROCURE

Tender for Providing Temporary Sound System for Prime Minister Visit in Surat & Tapi Districts

Bid Publish Date

09-Jan-2026, 7:00 pm

Bid End Date

27-Jan-2026, 12:00 pm

Value

₹71,37,307

Location

SURAT , GUJARAT

Progress

Issue09-Jan-2026, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

This government tender offers a unique opportunity for experienced electrical contractors to supply and install a temporary sound system for the Prime Minister's visit in Surat or Tapi Districts. Managed by the Roads and Buildings Department of Gujarat, this project involves delivering high-quality audio equipment, ensuring seamless setup, testing, and support for a high-profile government event. Bidders must meet strict eligibility criteria, including experience in similar projects, valid licenses, and financial stability. The project duration is 12 months, with a detailed bid process conducted electronically via the NPROCURE platform, emphasizing transparency and fairness. The estimated project cost is approximately INR 71.37 lakhs, with comprehensive documentation requirements and a competitive evaluation process. This tender is ideal for firms specializing in large-scale event audio-visual setups, seeking to contribute to a prestigious government event while expanding their portfolio in public infrastructure projects.

Scope Of Work

The scope of work includes:

  • Supply of temporary sound system equipment suitable for large-scale outdoor events.
  • Installation and setup of all audio equipment at designated locations in Surat or Tapi Districts.
  • Testing and commissioning of the sound system to ensure optimal performance.
  • Provision of technical support during the Prime Minister's visit.
  • Removal and cleanup post-event.

The process involves:

  1. Delivery of equipment to the site.
  2. Setup and configuration as per technical specifications.
  3. Operational testing in presence of the designated authorities.
  4. On-site support during the event.
  5. Dismantling and site restoration after the event.

Key deliverables include:

Item Specification Quantity
Sound System Portable, weatherproof, high-power output As per site requirement
Microphones Wireless and wired options Multiple units
Amplifiers Suitable for outdoor use As needed
Cabling & Accessories Heavy-duty, weather-resistant As required

All equipment must comply with relevant safety standards and be approved by the Electrical Inspectorate. Bidders must ensure timely delivery and setup within the project timeline.

Technical Specifications

The sound system must include weatherproof, high-power portable units capable of covering large outdoor areas. Technical parameters:

Parameter Specification
Power Output Minimum 10,000 Watts
Microphones Wireless (UHF/VHF), wired
Connectivity Compatible with standard audio inputs
Power Supply 230V AC, with backup options
Control System Digital mixer with remote access

Procedures:

  • Delivery of equipment to the site.
  • Installation as per the layout plan.
  • Configuration of sound levels and system calibration.
  • Operational testing and approval.
  • Support during the event.
  • Dismantling and site clearance post-event.

Financial Requirements

The estimated project cost is INR 71,373,07. Bidders must submit a bid with a detailed cost breakdown, including equipment, installation, and support charges. The bid should be valid for 120 days from the submission deadline.

Cost Component Estimated Amount (INR)
Equipment Approx. 50%
Installation & Setup Approx. 30%
Support & Miscellaneous Approx. 20%

Payment terms:

  • 30% advance upon contract signing.
  • 50% after installation and testing.
  • Remaining 20% after successful event completion and acceptance.

All payments are subject to submission of invoices and compliance with contractual terms.

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Eligibility Criteria

✓ Must have valid electrical contractor licenses issued by the appropriate authority.
✓ Must demonstrate experience in executing similar government projects involving sound systems, with at least one project in Gujarat within the last five years.
✓ Must submit a solvency certificate from a scheduled or nationalized bank, valid at the time of bid opening, covering a minimum of 20% of the tender value.
✓ Must provide proof of GST registration and PAN card.
✓ Must have an average annual turnover at least twice the estimated project cost in any of the last five financial years (2020-2025), verified by a Chartered Accountant with UDIN.
✓ Must submit the necessary documents as specified in the tender, including Annexure I and II.

Qualification Requirement Details
Electrical License Valid in appropriate class (E-1 or above)
Experience in Similar Projects Minimum one project in Gujarat, Prime Minister’s program
Financial Stability Solvency certificate, turnover proof
Registration GST, PAN, Electrical Registration

All documents must be valid, clear, and submitted within the stipulated deadline.

Bidding Process

Process Timeline

1. Preliminary Stage

27-01-2026 12:30

2. Commercial Stage

27-01-2026 12:45

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD in form of the FDR only. (Minimum for 365 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted

Required
3

Certified copy of Income Tax PAN Card..

Required
4

Scan copy of Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 percentage of amount put to tender).

Required
5

Scan copy of Latest valid license of Electrical Contractor issued by the IMP or Energy and Petrochemical Department. Renewal Receipt will not be considered/accepted

Required
6

Scan copy of Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Renewal Receipt will not be Considered)

Required
7

Scan Copy of Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 percentage of the tender amount

Required
8

Scan copy of GST Certificate

Required
9

Annexure - I

Required
10

Annexure -II

Required
11

Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to select a qualified contractor to provide a temporary sound system for the Prime Minister's visit in Surat or Tapi Districts. The scope includes supply, installation, testing, and support for a large outdoor event, ensuring high-quality audio performance compliant with government standards.

Who can participate in this tender?

Eligible bidders include electrical contractors with valid licenses, experience in government projects involving sound systems, and financial stability as per the specified criteria. Both large and small firms meeting the eligibility requirements are encouraged to apply.

What are the key documents required for bid submission?

Bidders must submit:

  • Tender fee receipt
  • EMD FDR (minimum 365 days validity)
  • Income Tax PAN and GST registration
  • Solvency certificate
  • Electrical contractor license
  • Experience certificates in similar projects
  • Turnover certificates verified by a Chartered Accountant
  • Annexure I and II as specified in the tender documents.
What is the evaluation process and criteria?

Bids are evaluated based on:

  • Technical compliance and experience (40%)
  • Cost competitiveness (40%)
  • Past performance (20%)
    Minimum qualifying marks are 70% for technical evaluation. The highest-scoring bid will be awarded the contract, ensuring transparency and fairness.
How can I access the tender documents and support?

Tender documents are available for free download from the nProcure portal. Support and training are provided through weekly vendor sessions at Ahmedabad. For assistance, contact the support team at +91-79-40007517 or via email at [email protected].

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