Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers an excellent opportunity for qualified electrical and multimedia contractors to participate in a high-profile event in Surat, Gujarat. The project involves providing temporary LED screens, videography, and multimedia setup in Side Dome structures across districts within Surat's jurisdiction. The tender emphasizes technical excellence, safety compliance, and experience in Prime Minister’s programs. With a project cost estimated at ₹38,04,265.60, bidders must meet strict eligibility criteria, including valid licenses, financial stability, and relevant project experience. The process is open, transparent, and conducted online through the NProcure portal, with detailed documentation, training, and support available. The deadline for submission is 27th January 2026, with a bid validity of 120 days. This tender is ideal for experienced electrical and audiovisual firms seeking government contracts in Gujarat, offering a significant opportunity to showcase technical expertise and project management skills in a prestigious government event.
• Provide temporary LED screens, videography, and multimedia setup for the Hon. PM's event in Surat.
• Install multimedia equipment in Side Dome structures across districts within Surat Electrical Circle jurisdiction.
• Ensure high-resolution display quality and seamless audiovisual integration.
• Coordinate with the Department for site preparation, setup, and testing.
• Maintain safety standards and comply with technical specifications.
The process involves:
| Specification | Details |
|---|---|
| Project Duration | 12 months |
| Estimated Cost | ₹38,04,265.60 |
| Location | Surat, Gujarat |
| Equipment Standards | As per tender documents |
| Technical Support | Provided by the Department |
• Finalize installation, conduct testing, and handover post-approval.
• Ensure compliance with all safety and quality standards as specified in the tender documents.
| Parameter | Requirement |
|---|---|
| Display Resolution | Minimum Full HD (1920x1080) |
| Screen Size | As specified in tender documents |
| Power Supply | As per technical standards |
| Installation | Secure mounting with safety compliance |
| Equipment Standards | Compliant with BIS and IEC standards |
The installation process involves:
All technical parameters must adhere to the specifications outlined in the tender documents, ensuring high-quality visual and audio output suitable for a high-profile government event.
The estimated project cost is approximately ₹38,04,265.60, which includes equipment, installation, testing, and commissioning. The payment schedule is as follows:
Bidders must submit a detailed financial proposal with a breakdown of costs, including equipment, labor, and miscellaneous expenses. All payments are subject to compliance with contractual terms and successful project milestones. The bid must be valid for 120 days, and the total bid amount should not exceed the estimated cost unless justified and approved by the department.
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✓ Must have valid registration and licenses issued by the IMP or Energy and Petrochemical Department.
✓ Must submit a solvency certificate from a scheduled or nationalized bank, valid for 2026, covering at least 20% of tender value.
✓ Must have experience in Prime Minister's program projects in Gujarat within the last five years, with Form 3A evidence.
✓ Must provide a valid Income Tax PAN Card and GST Certificate.
✓ Must demonstrate an annual turnover of at least twice the estimated project cost in any one of the last five financial years (2020-2025), verified by a Chartered Accountant with UDIN.
✓ Must submit the tender fee of ₹1500 and EMD as specified.
| Qualification | Requirement |
|---|---|
| Registration | Valid electrical license (E-1 or above) |
| Experience | Prime Minister’s program projects in Gujarat within 5 years |
| Financial | Turnover at least twice the estimated cost in last 5 years |
| Documents | PAN, GST, Solvency Certificate, Annexures, Experience Form |
| Bid Validity | 120 days from bid submission deadline |
27-01-2026 12:30
27-01-2026 12:45
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Scan copy of D.D. for Tender Fee
RequiredScan copy of FDR for EMD in form of the FDR only. (Minimum for 365 Days from the last date of online submission of tender.) Exemption certificate will not be considered/accepted
RequiredCertified copy of Income Tax PAN Card..
RequiredScan copy of Solvency Certificate of Scheduled/ Nationalized Bank for current calendar Year (2026) / should be valid at the time of opening the Tender (Minimum 20 percentage of amount put to tender).
RequiredScan copy of Latest valid license of Electrical Contractor issued by the IMP or Energy and Petrochemical Department. Renewal Receipt will not be considered/accepted
RequiredScan copy of Valid Electrical Registration Certificate in appropriate class (E-1 or Above) (Renewal Receipt will not be Considered)
RequiredScan Copy of Essential experience in Form 3A (which is online submitted by the bidder) of Hon`ble Prime Minister of India program that has successfully completed in last five years in Gujarat state. One similar work of Hon`ble Prime Minister of India program in the Gujarat state. The Form 3A amount shall not be less than 50 percentage of the tender amount
RequiredScan copy of GST Certificate
RequiredAnnexure - I
RequiredAnnexure -II
RequiredAnnual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be at least 2 times of the estimated cost. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Key insights about GUJARAT tender market
This tender seeks qualified contractors to provide temporary LED screens, videography, and multimedia setup for an upcoming high-profile event attended by the Hon. Prime Minister in Surat, Gujarat. The project involves installing multimedia equipment in Side Dome structures across districts within Surat's jurisdiction, ensuring high-quality visual and audio output for the event. The initiative aims to facilitate seamless audiovisual presentation, enhance event visibility, and meet government standards for safety and technical excellence.
Eligible bidders must possess valid electrical licenses (E-1 or above) issued by the IMP or Energy and Petrochemical Department, demonstrate experience in Prime Minister’s program projects within Gujarat, and provide financial documents such as solvency certificates, PAN, GST, and turnover certificates. Bidders should also have experience in similar multimedia setups and submit all required documents as specified in the eligibility criteria. The process emphasizes financial stability, technical competence, and relevant project experience.
The technical specifications include:
The setup process involves site assessment, equipment delivery, installation, testing, and handover, ensuring high-quality audiovisual performance suitable for government events.
The bidding process involves:
The entire process is designed to ensure transparency and fairness, with clear deadlines and evaluation criteria.
Bidders can attend free vendor training sessions held every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. Support is available for understanding the digital signature requirements, bidding procedures, and document submission. For technical support, contact the (n)Procure Support team at +91-79-40007517 or via email at [email protected]. The department encourages bidders to utilize these resources to ensure smooth participation.
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