Progress
Tender Type
Open
Sector
Environment and Forest
Tender Fee
₹1,500
Contract Form
Service
Completion Period
365 Days
Currency Type
Single
This government tender offers a unique opportunity for experienced service providers to supply Mandap Decoration, Catering, and Event Arrangements for government programs under the Vyara Forest Division in Gujarat. Bidders must meet strict eligibility criteria, including submission of tender fees, EMD, and relevant experience. The project duration is 365 days, with detailed specifications for decoration, catering, and logistical support. The tender process involves online submission, technical and commercial evaluations, and adherence to deadlines. This initiative aims to facilitate well-organized government events, promoting community engagement and environmental awareness. Vendors specializing in event management, decoration, and catering are encouraged to participate and contribute to successful public programs in Gujarat.
The selected service provider will be responsible for the following:
The scope includes:
| Service Component | Description |
|---|---|
| Mandap Decoration | The vendor shall design and execute decoration as per government specifications, ensuring aesthetic appeal and safety standards. |
| Catering | Food and beverage services for all event attendees, with options for vegetarian and non-vegetarian menus. |
| Equipment & Setup | Provision of necessary equipment including tables, chairs, lighting, and sound systems. |
| Cleanup & Maintenance | Post-event cleanup and maintenance to restore the venue. |
The process involves:
All services must adhere to the specifications outlined in the tender documents, available for download from the official portal.
| Parameter | Specification |
|---|---|
| Decoration Material | Eco-friendly, flame-resistant, durable |
| Catering Menus | Vegetarian & non-vegetarian options, hygienic preparation |
| Equipment | Tables, chairs, lighting, sound system as per event size |
| Delivery Timeline | Services to be completed within scheduled dates |
Sequential process:
All technical parameters must comply with government safety and quality standards.
The estimated project cost is not specified, but bidders should provide competitive rates for decoration, catering, and logistical services. The financial bid must include a detailed cost breakdown:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Decoration | To be quoted by bidder |
| Catering | To be quoted by bidder |
| Equipment & Setup | To be quoted by bidder |
| Miscellaneous | As applicable |
Payment terms are linked to milestone completion and acceptance of services. The total bid should be within the allocated budget, and all costs should be inclusive of taxes and charges.
Tender Value
₹0
Bid To RA
No
Item Category
Miscellaneous Services
Officer Inviting Bids
Dy Conservator of Forests
Bid Opening Authority
Dy Conservator of Forests
Address
Office of the Dy Conservator of Forests, Near Syajirao Statue, Vyara Ta-Vyara Dist-Tapi
Contact Details
9327566822
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SURAT, GUJARAT
Commissioner of Tribal Development, Nashik
CHANDRAPUR, MAHARASHTRA
M.P.State Rural Livelihoods Mission
MANDLA, MADHYA PRADESH
Vikram University
UJJAIN, MADHYA PRADESH
M.P.State Rural Livelihoods Mission
MANDLA, MADHYA PRADESH
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✓ Must have valid registration and licenses for event management and catering services.
✓ Proven experience in organizing government or large-scale events.
✓ Submission of Tender Fee DD of INR 1500 and EMD as specified.
✓ Must provide necessary documents as per the standard bidding document, including past project references.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | INR 1500 DD payable to Vyara Forest Department |
| EMD | As specified in the tender document, payable via DD/FDR |
| Experience | Minimum 3 years in event decoration and catering |
| Certification | Valid business licenses and GST registration |
Important: Bidders should meet all eligibility criteria to qualify for technical evaluation.
20-06-2026 15:00
20-06-2026 16:00
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price Bid Form
Library-Secured
Copy of Tender Fee DD
RequiredCopy of Tender EMD DD/FDR
RequiredCopy of required documents as per tender STANDARD BIDDING DOCUMENT.
RequiredProvide any proof of Bid Processing Fee
Provide any proof of EMD Document
Percentage Rate
Key insights about GUJARAT tender market
Bids must be submitted online via the official portal by 19th June 2026 at 18:00. Late submissions will not be accepted. Ensure all documents are uploaded before this deadline.
Participants need to submit:
Bids will be evaluated based on technical compliance (40%), experience (30%), cost (20%), and document compliance (10%). Bidders must meet minimum thresholds in each category to qualify for award.
Yes, new service providers with relevant experience and valid licenses can participate, provided they meet the eligibility criteria, including experience in similar projects and submission of all required documents.
Tender documents are available for free download from the official government procurement portal. Use the tender notice number 04/2026-27 to locate the documents. A vendor training session is also available to assist with understanding the documents and process.
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