Invitation to Bid - Request for Empanelment of Agencies for Providing Manpower on Outsource Basis (Category B) in SHIMLA, HIMACHAL PRADESH
N/A
SHIMLA, HIMACHAL PRADESH
Posted:
6 February 2024
Closed:
16 February 2024
EPROCURE
Open State Governments & UT NPROCURE
Government Tender for Outsourcing Manpower at Ahmedabad Medical Division - Bidding Opportunity
Progress
Issue11-Jul-2026, 2:55 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender offers an exclusive opportunity for outsourcing agencies to provide manpower services at the Ahmedabad Medical (R & B) Division. Managed by the Gujarat Roads and Buildings Department, this project seeks experienced firms to supply qualified support staff and supervisors for a duration of 12 months. The tender emphasizes transparency, compliance, and quality service delivery, with detailed eligibility criteria and documentation requirements. Bidders must submit their proposals online, including tender fee, EMD, and supporting certificates, by July 23, 2026. The process involves technical and financial evaluations, with the final award expected shortly thereafter. This is an ideal opportunity for staffing agencies with proven experience in government projects, offering a chance to collaborate with a key public sector department in Gujarat. Download the tender documents, review the terms, and participate in this transparent procurement process to secure a valuable government contract.
Scope Of Work
The selected agency will be responsible for providing manpower services at the Ahmedabad Medical (R & B) Division. The scope includes:
- Supplying qualified staff as per the requirements specified by the department.
- Ensuring compliance with all applicable labor laws and government regulations.
- Managing payroll, attendance, and other HR functions for outsourced staff.
- Maintaining quality standards and timely service delivery.
The process involves:
- Submission of technical and financial bids via the online portal.
- Verification of eligibility criteria and documentation.
- Evaluation and shortlisting of qualified agencies.
- Final selection and contract signing.
Key deliverables include:
- Manpower provisioning as per the department’s needs.
- Regular reporting and compliance documentation.
- Adherence to safety and health standards.
Specifications for manpower include:
| Role | Qualification | Experience |
|---|---|---|
| Support Staff | 12th Pass | Minimum 2 years |
| Supervisors | Graduation | Minimum 3 years |
The agency must ensure seamless integration with the department’s operations and maintain flexibility to accommodate changing requirements.
Technical Specifications
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Manpower Qualification | Support staff (12th Pass), Supervisors (Graduation) |
| Experience | Minimum 2 years for support staff, 3 years for supervisors |
| Service Duration | 12 months |
| Work Location | Ahmedabad Medical (R & B) Division |
| Compliance | Adherence to all applicable labor laws and safety standards |
Process for technical compliance:
- Prepare all necessary documents.
- Upload scanned copies of certificates.
- Ensure all documents are valid and current.
- Submit the technical bid online before the deadline.
Technical evaluation will be based on experience, qualification, and compliance with standards.
Financial Requirements
The total estimated budget for this project ranges from Rs. 5,00,000 to Rs. 10,00,000, depending on the scope of manpower provisioning. The financial bid must include:
| Cost Component | Details |
|---|---|
| Tender Fee | Rs.900 (non-refundable) |
| Earnest Money Deposit | Rs.25,000 (refundable after bid) |
| Service Charges | As per the bid document |
| Payment Terms | 100% after submission of invoice and approval |
Bidders should prepare a detailed financial proposal, including all applicable taxes and charges, ensuring transparency and competitiveness. Payments will be made as per the agreed schedule, subject to satisfactory service delivery and compliance.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Services
Authority & Contact
Officer Inviting Bids
Executive Engineer, Ahmedabad Medical (R&B) Division, Ahmedabad
Bid Opening Authority
Executive Engineer, Ahmedabad Medical (R&B) Division, Ahmedabad
Address
C-Block, 4th Floor, Bahumali Bhavan-1, Drive-in-Road, Nr.Vastrapur Govt Colony, Ahmedabad-380052. (P.No.079-27910414)
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 15
001-Schedule-B.pdf
TENDER_DOCUMENT
002-Eligibility Criteria.pdf
TENDER_DOCUMENT
003-Sharato.pdf
TENDER_DOCUMENT
004-Special Condition-GST.pdf
TENDER_DOCUMENT
005-Labour-Employment Dt.27-03-2023.pdf
TENDER_DOCUMENT
006-Comm of Labour DA Dt.01-04-2026 to 30-09-2026.pdf
TENDER_DOCUMENT
007-Comm of Labour Paripatra No.199 Dt.1-4-2023.pdf
TENDER_DOCUMENT
008-Outsourcing Payment Dt.02-12-2016.pdf
TENDER_DOCUMENT
009-Labour Cess.pdf
TENDER_DOCUMENT
010-Single Tender GR Dt.18-2-2017.pdf
TENDER_DOCUMENT
011-Ministry of Finance Dt.06-01-2023.pdf
TENDER_DOCUMENT
012-Ministry of Finance Dt.23-6-2023.pdf
TENDER_DOCUMENT
013-E-Tendering-Tender Fee and EMD Dt18-1-2008.pdf
TENDER_DOCUMENT
014-E-Tendering-Tender Fee and other doc Dt.27-11-2008.pdf
TENDER_DOCUMENT
015-E Tender Notice No.01 of 2026-2027.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration as an approved contractor in E-1 Class or above from the R & B Department or Irrigation Department.
- ✓ Must submit a Demand Draft of Rs.900/- as tender fee, payable at Ahmedabad.
- ✓ Must provide an FDR for EMD of Rs.25,000/- from a Nationalized/Scheduled Bank, valid for at least 165 days.
- ✓ Must have a minimum bank solvency of Rs.5,00,000/- issued in 2026.
- ✓ Must possess a valid PAN Card, GST Registration Certificate, and ESI & EPF registration.
- ✓ Must submit ownership proof of office/shop in Ahmedabad or Gandhinagar.
- ✓ Must have experience of executing similar work worth at least Rs.10 lakh in the last five years.
| Qualification | Minimum Requirement |
|---|---|
| Registration Certificate | E-1 Class or above |
| Experience | Rs.10 lakh in last 5 years |
| Financial Solvency | Rs.5,00,000/- |
| Documents | PAN, GST, ESI, EPF, Address proof |
Bidders must meet all eligibility criteria and submit all required documents as specified.
Bidding Process
Process Timeline
1. Preliminary Stage
24-07-2026 12:00
2. Commercial Stage
24-07-2026 12:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
PRICE BID OUTSOURCING (323227)
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
1
001-Upload Scan copy of Tender Fee of Rs.900/- in the form of Demand Draft only in favour of Executive Engineer, Ahmedabad Medical (R and B) Division, Ahmedabad, payable at Ahmedabad from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)
Required 2
002-Upload Scan copy of Earnest Money Deposit for Rs.25,000/- in the form of FDR (Not less than 165 days) from Nationalized / Scheduled Bank in favour of Executive Engineer, Ahmedabad Medical (R and B) Division, Ahmedabad OR Exemption Certificate issued by R&B Dept. (FDR for EMD must be purchased from the account of Bidder)
Required 3
003-Upload Scan copy of Registration certificate of approved contractor in E-1 Class and above category from R and B Department / Irrigation Department. (Certificate renewal receipt will not be accepted)
Required 4
004-Upload Scan copy of Valid Bank Solvency (Not less than Rs.5,00,000/- of Nationalized / Scheduled Bank issued in the current calendar year 2026 only.
Required 5
005-Upload Scan copy of Permanent Account Number (PAN Card) issued by Income Tax Department.
Required 6
006-Upload Scan copy of GST Registration Certificate.
Required 7
007-Upload Scan copy of E.S.I. and E.P.F. Registration Certificate.
Required 8
008-Upload scan copy of Ownership proof for Shop / Office like Property, purchase agreement OR Rent Agreement or Latest Rent Receipt or latest Electric Bill or latest Municipal Tax Bill or Any Valid Address Proof of Ahmedabad/Gandhinagar.
Required 9
009-Upload scan copy of Experience Certificate (Completed Work) / (Form-3A) of Government / Public Sector by competent authorities of any single work amounting minimum Rs.10.00 lakh of similar work in any one year of last five years.
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to empanel outsourcing agencies capable of providing manpower services at the Ahmedabad Medical (R & B) Division. The goal is to enhance operational efficiency, ensure compliance with government regulations, and facilitate timely staffing solutions for the department.
How can I participate in this tender?
Interested agencies must download the tender documents from the official portal, fulfill all eligibility criteria, and submit their technical and financial bids online before the deadline of July 23, 2026. Ensure all required documents, including tender fee and EMD, are uploaded as per instructions.
What are the key eligibility criteria for bidders?
Bidders must hold valid registration as an approved contractor in E-1 Class or above, have experience executing similar projects worth at least Rs.10 lakh in the last five years, possess a minimum bank solvency of Rs.5,00,000, and submit all necessary documents such as PAN, GST, ESI, EPF certificates, and proof of address.
What is the evaluation process for bids?
Bids are evaluated based on eligibility, technical capability, and cost competitiveness. The process includes document verification, technical assessment, and financial bid analysis. Bids meeting minimum thresholds will be shortlisted for award notification.
What are the important dates and deadlines?
Bid submission starts on July 11, 2026, and ends on July 23, 2026, at 18:00. The bid opening is scheduled for July 24, 2026, at 12:00 noon. All deadlines are strict, and late submissions will be rejected. Bidders should plan accordingly.
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Documents 15
001-Schedule-B.pdf
TENDER_DOCUMENT
002-Eligibility Criteria.pdf
TENDER_DOCUMENT
003-Sharato.pdf
TENDER_DOCUMENT
004-Special Condition-GST.pdf
TENDER_DOCUMENT
005-Labour-Employment Dt.27-03-2023.pdf
TENDER_DOCUMENT
006-Comm of Labour DA Dt.01-04-2026 to 30-09-2026.pdf
TENDER_DOCUMENT
007-Comm of Labour Paripatra No.199 Dt.1-4-2023.pdf
TENDER_DOCUMENT
008-Outsourcing Payment Dt.02-12-2016.pdf
TENDER_DOCUMENT
009-Labour Cess.pdf
TENDER_DOCUMENT
010-Single Tender GR Dt.18-2-2017.pdf
TENDER_DOCUMENT
011-Ministry of Finance Dt.06-01-2023.pdf
TENDER_DOCUMENT
012-Ministry of Finance Dt.23-6-2023.pdf
TENDER_DOCUMENT
013-E-Tendering-Tender Fee and EMD Dt18-1-2008.pdf
TENDER_DOCUMENT
014-E-Tendering-Tender Fee and other doc Dt.27-11-2008.pdf
TENDER_DOCUMENT
015-E Tender Notice No.01 of 2026-2027.pdf
TENDER_DOCUMENT