Open Power and Energy NPROCURE

Government Tender for Printing of LT Bills for Smart Meter Consumers - Petlad Division

Q: What is the scope of this tender for printing LT bills?

This tender involves **printing LT bills** for **Smart Meter consumers** on **A4 size, 70 GSM paper**, **both sides**, across **8 subdivisions** of Petlad Division. The vendor must ensure **accuracy, quality, and timely delivery** of printed bills as per specifications outlined in the tender documents.

Q: What are the eligibility criteria for bidders?

Bidders must have **at least 3 years** of experience in **large-scale printing services**, demonstrate **financial stability** with an **annual turnover of INR 15 lakhs**, and possess **valid certifications**. They must submit all required documents, including **experience certificates, financial statements, and certifications** to qualify.

Q: What is the deadline for bid submission?

The **last date** for bid submission is **23rd December 2025 at 4:00 PM**. Bids submitted after this deadline will **not be considered**. Bidders are advised to submit their proposals well in advance to avoid last-minute issues.

Q: How will the evaluation of bids be conducted?

Bids will be evaluated based on **technical capability (40%)**, **cost (30%)**, **past performance (20%)**, and **adherence to technical specifications (10%)**. A **minimum score of 70%** is required in each category for qualification. The highest-scoring bid will be awarded the contract.

Bid Publish Date

03-Dec-2025, 5:00 pm

Bid End Date

23-Dec-2025, 4:00 pm

Value

₹15,00,000

Location

ANAND , GUJARAT

Progress

Issue03-Dec-2025, 5:00 pm

AwardPending

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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

12 Months

Currency Type

Single

Categories 5

ELECTRICAL SMART METER POWER METERS SUPPLY OF SYNTHETIC FABRIC ENERGY METER

This government tender offers a significant opportunity for experienced printing service providers to collaborate with Madhya Gujarat Vij Company Limited (MGVCL) in printing LT bills for Smart Meter consumers. Covering 8 subdivisions in Petlad Division, the project involves printing on A4 size, 70 GSM paper, both sides, ensuring high-quality, accurate, and timely delivery. With a project duration of 12 months and a budget of approximately INR 15 lakhs, this tender is ideal for vendors with proven experience in large-scale printing for government utilities. The process includes rigorous evaluation, strict deadlines, and detailed documentation requirements, offering a transparent procurement process. Bidders must meet specified eligibility criteria, submit comprehensive proposals, and adhere to all technical and financial standards. This tender not only supports the efficient billing operations of MGVCL but also provides a platform for printing service providers to expand their government sector portfolio and establish long-term collaborations in the power and utility industry.

Scope Of Work

The selected vendor will be responsible for printing LT bills for Smart Meter consumers across 8 subdivisions of Petlad Division. The scope includes:

Printing of electricity bills on A4 size, 70 GSM paper, both sides.
Ensuring accuracy and clarity in bill printing.
Adhering to the specifications provided in the tender documents.
Timely delivery of printed bills to designated locations.

The process involves:

Receiving the digital bill data from MGVCL.
Printing the bills as per the specified format.
Quality checking to ensure correctness.
Packaging and dispatching the printed bills.
Maintaining records of printed bills for audit purposes.

Specification	Details
Paper Size	A4
Paper GSM	70 GSM
Printing Sides	Both sides
Quantity	As per subdivision requirements

The vendor must ensure compliance with all technical standards and delivery schedules outlined in the tender documents.

Technical Specifications

The vendor shall use high-quality A4 size, 70 GSM paper for printing. The printing process must ensure high resolution and clarity, conforming to the following parameters:

Parameter	Specification
Paper Type	70 GSM, A4 size
Printing Resolution	Minimum 300 DPI
Printing Quality	Clear, smudge-free
Ink Type	Permanent, fade-resistant

Sequential procedures include:

Data collection from MGVCL.
Pre-print quality check.
Printing as per specifications.
Post-print inspection.
Delivery to designated locations.

All technical equipment must comply with applicable standards and be capable of handling the required volume efficiently.

Financial Requirements

The estimated budget for this project is INR 15,00,000, covering all printing and delivery costs. The cost breakdown is as follows:

Cost Component	Estimated Amount
Printing	INR 10,00,000
Packaging	INR 1,50,000
Transportation	INR 1,00,000
Miscellaneous	INR 50,000
Contingency	INR 2,00,000

Bidders must submit their financial proposals with detailed cost breakdowns. Payments will be made in installments based on milestones achieved, with the final payment upon successful completion and acceptance of the printed bills. All financial proposals should be valid for at least 120 days from the bid submission date.

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Eligibility Criteria

✓ Must have proven experience in large-scale printing services, especially for government or utility sectors.
✓ Must submit all required documents as specified in the tender, including technical and financial credentials.
✓ Must possess valid certificates and licenses for printing and document handling.
✓ Financial stability with an annual turnover of at least INR 15 lakhs in the last financial year.
✓ Must have the capacity to deliver the required quantity within the stipulated timeline.

Qualification Criteria	Minimum Requirement
Experience	3+ years in large-scale printing
Turnover	INR 15 lakhs in the last FY
Certification	Valid ISO or equivalent certification
Technical Capability	Adequate printing equipment and manpower

Bidders must attach all relevant documents, including experience certificates, financial statements, and certifications, to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

24-12-2025 11:00

2. Commercial Stage

29-12-2025 11:00

Required Forms

Preliminary

Tender fee and Emd Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

GST

User Defined Template-Standard

Required