Government Tender for Printing of LT Bills for Smart Meter Consumers - Petlad Division
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
5
This government tender offers a significant opportunity for experienced printing service providers to collaborate with Madhya Gujarat Vij Company Limited (MGVCL) in printing LT bills for Smart Meter consumers. Covering 8 subdivisions in Petlad Division, the project involves printing on A4 size, 70 GSM paper, both sides, ensuring high-quality, accurate, and timely delivery. With a project duration of 12 months and a budget of approximately INR 15 lakhs, this tender is ideal for vendors with proven experience in large-scale printing for government utilities. The process includes rigorous evaluation, strict deadlines, and detailed documentation requirements, offering a transparent procurement process. Bidders must meet specified eligibility criteria, submit comprehensive proposals, and adhere to all technical and financial standards. This tender not only supports the efficient billing operations of MGVCL but also provides a platform for printing service providers to expand their government sector portfolio and establish long-term collaborations in the power and utility industry.
Scope Of Work
The selected vendor will be responsible for printing LT bills for Smart Meter consumers across 8 subdivisions of Petlad Division. The scope includes:
- Printing of electricity bills on A4 size, 70 GSM paper, both sides.
- Ensuring accuracy and clarity in bill printing.
- Adhering to the specifications provided in the tender documents.
- Timely delivery of printed bills to designated locations.
The process involves:
- Receiving the digital bill data from MGVCL.
- Printing the bills as per the specified format.
- Quality checking to ensure correctness.
- Packaging and dispatching the printed bills.
- Maintaining records of printed bills for audit purposes.
| Specification | Details |
|---|---|
| Paper Size | A4 |
| Paper GSM | 70 GSM |
| Printing Sides | Both sides |
| Quantity | As per subdivision requirements |
The vendor must ensure compliance with all technical standards and delivery schedules outlined in the tender documents.
Technical Specifications
The vendor shall use high-quality A4 size, 70 GSM paper for printing. The printing process must ensure high resolution and clarity, conforming to the following parameters:
| Parameter | Specification |
|---|---|
| Paper Type | 70 GSM, A4 size |
| Printing Resolution | Minimum 300 DPI |
| Printing Quality | Clear, smudge-free |
| Ink Type | Permanent, fade-resistant |
Sequential procedures include:
- Data collection from MGVCL.
- Pre-print quality check.
- Printing as per specifications.
- Post-print inspection.
- Delivery to designated locations.
All technical equipment must comply with applicable standards and be capable of handling the required volume efficiently.
Financial Requirements
The estimated budget for this project is INR 15,00,000, covering all printing and delivery costs. The cost breakdown is as follows:
| Cost Component | Estimated Amount |
|---|---|
| Printing | INR 10,00,000 |
| Packaging | INR 1,50,000 |
| Transportation | INR 1,00,000 |
| Miscellaneous | INR 50,000 |
| Contingency | INR 2,00,000 |
Bidders must submit their financial proposals with detailed cost breakdowns. Payments will be made in installments based on milestones achieved, with the final payment upon successful completion and acceptance of the printed bills. All financial proposals should be valid for at least 120 days from the bid submission date.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
Executive Engineer (O&M), MGVCL, Petlad Division
Bid Opening Authority
Executive Engineer (O&M), MGVCL, Petlad Division
Address
Near Railway Crossing, Petlad-Nadiad Road, Petlad - 388450
Contact Details
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Documents 6
01_Schedule B.pdf
TENDER_DOCUMENT
02_Tender Important Conditons or Instructions and and Prequalification Criteria.pdf
TENDER_DOCUMENT
03_General Terms Conditions.pdf
TENDER_DOCUMENT
04_Special Terms Conditions.pdf
TENDER_DOCUMENT
05_Tender Notice.pdf
TENDER_DOCUMENT
06_Bill Back Side View.pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have proven experience in large-scale printing services, especially for government or utility sectors.
✓ Must submit all required documents as specified in the tender, including technical and financial credentials.
✓ Must possess valid certificates and licenses for printing and document handling.
✓ Financial stability with an annual turnover of at least INR 15 lakhs in the last financial year.
✓ Must have the capacity to deliver the required quantity within the stipulated timeline.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience | 3+ years in large-scale printing |
| Turnover | INR 15 lakhs in the last FY |
| Certification | Valid ISO or equivalent certification |
| Technical Capability | Adequate printing equipment and manpower |
Bidders must attach all relevant documents, including experience certificates, financial statements, and certifications, to qualify for the tender.
Bidding Process
Process Timeline
07-01-2026 11:00
12-01-2026 11:00
Required Forms
Preliminary
Tender fee and Emd Details
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
GST
User Defined Template-Standard
Required Documents
Stage - Preliminary Stage
Attach Docs. as per Tender Terms & Condition
RequiredForm - Tender fee and Emd Details
Attach Docs. as per Tender Terms & Condition
RequiredStage - Commercial Stage
Attach Docs. as per Tender Terms & Condition
Form - Percentage Rate
Attach Docs. as per Tender Terms & Condition
Form - GST
Attach Docs. as per Tender Terms & Condition
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender for printing LT bills?
This tender involves printing LT bills for Smart Meter consumers on A4 size, 70 GSM paper, both sides, across 8 subdivisions of Petlad Division. The vendor must ensure accuracy, quality, and timely delivery of printed bills as per specifications outlined in the tender documents.
What are the eligibility criteria for bidders?
Bidders must have at least 3 years of experience in large-scale printing services, demonstrate financial stability with an annual turnover of INR 15 lakhs, and possess valid certifications. They must submit all required documents, including experience certificates, financial statements, and certifications to qualify.
What is the deadline for bid submission?
The last date for bid submission is 23rd December 2025 at 4:00 PM. Bids submitted after this deadline will not be considered. Bidders are advised to submit their proposals well in advance to avoid last-minute issues.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical capability (40%), cost (30%), past performance (20%), and adherence to technical specifications (10%). A minimum score of 70% is required in each category for qualification. The highest-scoring bid will be awarded the contract.
Where can I find the tender documents and additional details?
Tender documents are available for download at the official portal via provided links. For further queries, contact the Executive Engineer (O&M), MGVCL at [email protected]. Ensure you review all documents thoroughly before submitting your bid.
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Documents 6
01_Schedule B.pdf
TENDER_DOCUMENT
02_Tender Important Conditons or Instructions and and Prequalification Criteria.pdf
TENDER_DOCUMENT
03_General Terms Conditions.pdf
TENDER_DOCUMENT
04_Special Terms Conditions.pdf
TENDER_DOCUMENT
05_Tender Notice.pdf
TENDER_DOCUMENT
06_Bill Back Side View.pdf
TENDER_DOCUMENT