Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for Republic Day Celebration in Kheda District

Bid Publish Date

26-Dec-2025, 6:00 pm

Bid End Date

06-Jan-2026, 12:00 pm

Value

₹2,33,150

Location

NADIAD , GUJARAT

Progress

Issue26-Dec-2025, 6:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an exciting opportunity for electrical contractors and audio equipment providers to supply and install a temporary sound system for the Kheda District Republic Day celebration scheduled on 26/01/2026. Managed by the Roads and Buildings Department of Gujarat, this project requires experienced firms to deliver high-quality audio solutions, including setup, testing, and rehearsal arrangements. The tender emphasizes compliance with technical standards, safety regulations, and timely delivery. With an estimated project value of approximately INR 2,33,149.66, the opportunity is ideal for companies seeking government contracts in electrical and event audio services. The process involves online submission, detailed eligibility criteria, and transparent evaluation, making it accessible to qualified bidders across Gujarat and beyond. Participate now to contribute to a national celebration and expand your government project portfolio.

Scope Of Work

The scope of work includes:

  • Supplying, installing, and testing a temporary sound system suitable for large-scale public events.
  • Ensuring the sound system covers the entire celebration area with clear audio.
  • Conducting a rehearsal prior to the main event on 26/01/2026.
  • Providing all necessary equipment such as microphones, speakers, amplifiers, and mixing consoles.
  • Ensuring safety standards and compliance with government regulations.

The sequential process involves:

  1. Site inspection and assessment.
  2. Delivery of sound equipment to the site.
  3. Installation and configuration of the sound system.
  4. Conducting a trial run and making adjustments.
  5. Removal and proper disposal of equipment post-event.

Key specifications include:

Equipment Type Specifications
Speakers High power, weatherproof
Microphones Wireless and wired
Amplifiers Suitable for outdoor use
Mixing Console Multi-channel, digital

The contractor must ensure timely delivery and setup, with all equipment tested and certified for safety and performance.

Technical Specifications

The sound system must include weatherproof speakers with a minimum power output of 2000W, wireless microphones with a range of at least 100 meters, and digital mixing consoles with multi-channel inputs. Equipment must be compliant with IS standards and certified for outdoor use. The setup process involves:

  • Site assessment and layout planning.
  • Delivery of equipment.
  • Installation and calibration.
  • Conducting sound checks.

Technical parameters:
plaintext

  • Power Supply: 220V AC, 50Hz
  • Speaker Impedance: 8 Ohms
  • Microphone Frequency Range: 50Hz - 15kHz
  • Amplifier Power: 2000W

Financial Requirements

The estimated cost of the project is INR 2,33,149.66. The financial breakdown includes:

Item Cost (INR)
Equipment 1,80,000
Installation & Testing 30,000
Miscellaneous 23,149.66

Payment will be made in two installments:

  1. 50% upon delivery and installation.
  2. Remaining 50% after successful completion and approval.
    All payments are subject to submission of valid invoices and completion certificates. Bidders should include all costs in their bid, including transportation, setup, and dismantling.

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Eligibility Criteria

✓ Must have valid electrical contractor license (E-2 category or above) valid for 2025.
✓ Must submit a copy of PAN Card, GST registration, and bank solvency certificate of at least 20% of tender value.
✓ Must provide proof of experience with similar public address or event sound system projects in the last five years.
✓ Tender fee of Rs 600 and EMD of Rs 1600 (FDR form only, valid for at least 180 days) are mandatory.
✓ Must attach scanned copies of all required documents including registration certificates, licenses, and previous work certificates.

Financial Qualification Details
Minimum annual turnover Rs 5 lakh
Experience in similar work At least 1 project of similar nature
Valid electrical license E-2 or higher category
Bank solvency 20% of tender value

Failure to meet these criteria will disqualify the bidder.

Bidding Process

Process Timeline

1. Preliminary Stage

06-01-2026 12:02

2. Commercial Stage

06-01-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee Rs 600.00 IN FAVOUR OF EXECUTIVE ENGINEER, AHMEDABAD ELECTRICAL DN NO 2 , AHMEDABAD

Required
2

Kindly attach Scan copy of E.M.D. Rs. 1600.00 (Not Less than 180 Days) in FDR Form Only in FAVOUR OF EXECUTIVE ENGINEER, AHMEDABAD ELECTRICAL DN NO 2 , AHMEDABAD

Required
3

Kindly attach Scan copy of PAN Card etc

Required
4

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank of 2025

Required
5

Kindly attach Scan copy of E-2 and Above Category Registration (Electrical) [Renewal Receipt of Registration is not Valid]

Required
6

Kindly attach Scan copy of Valid Electrical Contractor License [Renewal Receipt of Electrical Contractor License is not Valid]

Required
7

Kindly attach Scan copy of G.S.T. Number

Required
8

Upload scanned copy of Form 3A of similar type of work done in last five year (Form 3A must be similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st May Celebration programme (only Sound system work/Public address system, Sound work at Vehicle Parking area will not be considered)

Required
9

Upload signed scan copy of the Special conditions.pdf

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified electrical contractors to provide and install a temporary sound system for the Republic Day celebration in Kheda district on 26/01/2026. The project includes setup, testing, and rehearsal arrangements to ensure high-quality audio for the event, promoting a vibrant national celebration.

What are the key eligibility criteria for bidders?

Bidders must possess a valid Electrical Contractor License (E-2 or above), submit PAN, GST registration, and bank solvency certificates, and demonstrate experience with similar public address or event sound systems in the last five years. Additionally, the submission of tender fee Rs 600 and EMD Rs 1600 in FDR form is mandatory.

How can I submit my bid for this tender?

Bids must be submitted electronically via the nProcure portal before the deadline of 06-01-2026 at 12:00 PM. Physical bids are not accepted. Ensure all required documents and forms are uploaded as per instructions, and attend the bid opening scheduled at 12:02 PM on the same day.

What technical specifications are required for the sound system?

The sound system must include weatherproof speakers with at least 2000W power, wireless microphones, and digital mixing consoles. Equipment should meet IS standards and be suitable for outdoor public events. The setup involves site assessment, delivery, installation, calibration, and sound checks.

What is the timeline for the bidding process?

The bidding process begins on 26-12-2025 with document download availability. The last date for bid submission is 06-01-2026 at 12:00 PM, with the bid opening scheduled at 12:02 PM on the same day. The project completion and event are planned for 26/01/2026. Bidders should adhere strictly to these deadlines.

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