Open State Governments & UT NPROCURE

Tender for Providing Temporary Illumination for District Republic Day 2026 in Sabarkantha

Bid Publish Date

19-Dec-2025, 4:30 pm

Bid End Date

31-Dec-2025, 4:00 pm

Value

₹6,80,653

Location

SABAR KANTHA , GUJARAT

Progress

Issue19-Dec-2025, 4:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an exciting opportunity for electrical contractors to provide temporary illumination services for the District Republic Day 2026 celebrations in Sabarkantha. The project involves illuminating key government buildings, enhancing the festive atmosphere during the national event scheduled from 25th to 26th January 2026. Bidders must meet strict eligibility criteria, including valid electrical licenses, experience in similar projects, and financial stability. The tender process is conducted electronically, with detailed instructions available in the tender documents. The estimated project value is approximately Rs. 6,80,652.94. Interested firms are encouraged to review all requirements, attend vendor training sessions, and submit comprehensive bids before the deadline of 31st December 2025. This opportunity is ideal for experienced electrical service providers seeking government contracts, offering visibility and credibility in public infrastructure projects.

Scope Of Work

The scope of work includes:

  • Installation of temporary illumination on designated government buildings across Sabarkantha district.
  • Testing and commissioning of lighting systems to ensure proper functioning.
  • Dismantling and removal of lighting arrangements after the event.

The process involves the following steps:

  1. Site Inspection and Planning: Conduct detailed site surveys and prepare illumination plans.
  2. Material Procurement: Acquire all necessary lighting equipment, cables, and accessories.
  3. Installation: Set up lighting fixtures, power connections, and safety measures.
  4. Testing: Verify the functionality and safety of all lighting systems.
  5. Event Support: Provide on-site support during the Republic Day celebrations.
  6. Dismantling: Carefully remove all equipment and restore sites to original condition.

Key deliverables include a comprehensive project schedule, safety compliance certificates, and post-installation inspection reports.

Item Specification
Lighting Type LED floodlights, decorative lights
Power Supply 220V AC, backup generators if required
Duration 25-26 January 2026
Safety Standards Compliant with electrical safety norms

Contractors must ensure timely completion within the specified period and adhere to all safety and quality standards.

Technical Specifications

The illumination systems must include LED floodlights and decorative lighting fixtures with the following technical parameters:

Parameter Specification
Power Supply 220V AC, 50Hz
Lighting Type LED, energy-efficient
Control System Manual and remote control options
Safety IP65 rated, compliant with IEC standards
Backup Portable generators with sufficient capacity

Installation procedures involve:

  • Site assessment and planning
  • Material transportation and storage
  • Setup and wiring
  • Functional testing
  • Safety inspection
  • Final commissioning

All equipment must be certified and comply with government safety standards. Bidders should prepare detailed technical proposals demonstrating adherence to these specifications.

Financial Requirements

The estimated project cost is Rs. 6,80,652.94. The financial proposal must include a detailed breakdown:

Cost Element Amount (Rs.)
Material 3,50,000
Labor 1,50,000
Equipment 1,00,000
Miscellaneous 80,652.94
Total Estimated Cost 6,80,652.94

Payment terms are as follows:

  • 30% advance upon contract signing
  • 40% after installation completion
  • 30% after successful testing and event support

All payments are subject to submission of valid invoices and completion certificates. Bidders must quote competitive rates and adhere to the budget constraints.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license issued by the Government of Gujarat.
  • ✓ Proven experience in executing similar illumination projects for government or large-scale events.
  • ✓ Financial stability with a solvency certificate of at least 20% of the estimated project cost.
  • ✓ Submission of all required documents including GST registration, PAN card, and experience certificates.
  • ✓ Bidder must submit a bid security deposit of Rs. 7,000 in the form of FDR or bank guarantee.
  • ✓ All documents must be valid and submitted before the deadline.
Qualification Requirement
Electrical License Valid E-2 or above class issued by Gujarat government
Experience Minimum 3 similar projects in last 5 years
Financial Solvency certificate of Rs. 1,36,130.59 (20% of Rs. 6,80,652.94)
Documents GST, PAN, Bid Security, Experience Certificates

Only eligible bidders meeting all criteria will be considered for further evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

31-12-2025 16:02

2. Commercial Stage

31-12-2025 16:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload scan copy of the Tender /Bid fee Rs. 900.00 Through Demand Draft / Bankers Cheque of Nationalized / Schedule Bank in favour of Executive Engineer, Himatnagar Electrical (R&B) Division, Himatnagar payable at Himatnagar.

Required
2

Upload scan copy of the Earnest Money Deposit in form of FDR/ Valid Exemption Certificate. Rs. 7000.00 Through Fixed Deposit of Nationalized / Schedule Bank in favour of DEPUTY EXECUTIVE ENGINEER,Himatnagar Elect. (R&B) Sub-Division., Himatnagar

Required
3

Upload scan copy of the Valid Bank Solvency Certificate of Scheduled bank or nationalized bank for current calander year .i.e.2025 (20 Percentage of the Estimated cost)

Required
4

Upload scan copy of the GST Registration Certificate

Required
5

Upload scan copy of the PAN Card

Required
6

Upload Scan copy of Valid Electrical Contractor Licience issued by Government of Gujarat.

Required
7

Upload Scan copy of Valid Electrial Contractor Registration Certificate issued by R&B Department Government of Gujarat. E-2 or above class [Electrical]

Required
8

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)

Required
9

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
10

Upload scan copy of Undertaking Letter of Bidder (Must be submitted on Rs. 300 Non Judicial pad with authorized signatory) (i.e. Notary) As per Annexure E

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 31st December 2025 at 16:00 hours. Bidders must upload all required documents and complete the submission process before this time to be considered.

What documents are required to qualify for the tender?

Bidders must submit:

  • Valid electrical contractor license
  • Experience certificates for similar projects
  • Financial solvency certificate
  • GST registration and PAN card
  • Bid security deposit of Rs. 7,000
  • Other documents as specified in the tender notice, including experience and undertaking letters.
Can I participate in the tender if I am a new electrical contractor?

Participation is open only to bidders with valid electrical licenses and proven experience in similar projects. New contractors must meet all eligibility criteria, including experience and financial stability, to qualify.

How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial proposal (30%), and compliance with technical specifications (20%). Only bids meeting minimum technical criteria will be considered for financial evaluation.

Is there any training available for online bidding?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. Bidders are encouraged to attend to understand the online bidding process and ensure smooth submission.

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