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State Governments & UT
Tender Fee
₹1,500
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This government tender offers a unique opportunity for experienced event management and electrical service providers to supply and install a temporary sound system for the Republic Day 2026 celebration at Tharad, Gujarat. The project involves sound system provision, installation, testing, and dismantling for a large-scale state event, including rehearsals and the main function. Bidders must meet strict eligibility criteria, including relevant experience, valid licenses, and financial stability. The tender emphasizes transparency, quality, and compliance with safety standards. With a bid deadline of 3rd January 2026, qualified companies can download detailed documents and submit their proposals online. This project aims to ensure a seamless, high-quality audio experience for a prestigious government celebration, offering excellent opportunities for reputed event organizers and electrical contractors to showcase their expertise in Gujarat's public event sector.
The selected vendor will be responsible for:
The process involves:
The vendor must comply with all safety and technical standards specified in the tender documents, including adherence to Gujarat state regulations and electrical safety norms. The project completion period is as per the detailed tender document, including two days of rehearsal and the main event.
Specifications include:
| Parameter | Requirement |
|---|---|
| Power Supply | 220V / 50Hz |
| Sound Coverage | Minimum 5000 sq. meters |
| Equipment Durability | Weather-resistant and portable |
| Certification | CE, ISO standards |
All equipment must be tested and certified before deployment.
The tender requires a weather-resistant, portable sound system capable of covering at least 5000 sq. meters. Equipment must meet CE and ISO standards, with a power supply of 220V/50Hz. The system should include microphones, speakers, amplifiers, and mixing consoles suitable for outdoor public events. Installation involves site survey, equipment setup, calibration, and testing. Sequential steps include:
Technical parameters are summarized below:
| Parameter | Specification |
|---|---|
| Power | 220V / 50Hz |
| Coverage Area | Minimum 5000 sq. meters |
| Equipment Standards | CE, ISO |
| Weather Resistance | Yes |
| Certification | Valid electrical and sound system certificates |
All equipment must be inspected and certified before use, with compliance to safety norms and technical standards specified in the tender documents.
The estimated project cost is Rs. 31,42,317.71. The financial proposal must include a detailed breakdown of costs, including equipment rental, installation, testing, and dismantling charges. Payment terms are as follows:
Bidders must submit a bid security of Rs. 31,500 via FDR from a scheduled bank. The bid document must specify the total quoted amount, inclusive of all taxes and levies. The financial proposal should be valid for 120 days from the bid submission deadline.
Cost breakdown example:
| Item | Estimated Cost |
|---|---|
| Equipment | Rs. 15,00,000 |
| Installation | Rs. 5,00,000 |
| Testing & Commissioning | Rs. 3,00,000 |
| Dismantling | Rs. 2,00,000 |
| Miscellaneous | Rs. 1,42,317.71 |
| Total | Rs. 31,42,317.71 |
Discover companies most likely to bid on this tender
✓ Must have valid electrical contractor and sound system installation licenses.
✓ Must demonstrate experience in executing at least one similar state-level event in Gujarat within the last five years.
✓ Financial stability confirmed by a current bank solvency certificate of at least 20% of the tendered amount.
✓ Provide a Demand Draft of Rs. 1500 as tender fee and FDR of Rs. 31,500 as earnest money deposit.
✓ Must submit copies of PAN, GST registration, and E1-class electrical registration.
✓ Experience certificates for similar work, including work order and completion certificates, must be provided.
✓ The bidder should not be blacklisted by any government department in the past five years.
| Financial Qualification | Details |
|---|---|
| Minimum Turnover | Twice the estimated cost (Rs. 31,42,317.71) for the last financial year |
| Experience | Completed at least one similar work involving sound system setup for state-level functions in Gujarat |
| Valid Licenses | Electrical Contractor License, E1-Class Electrical Registration |
| Bid Security | Rs. 31,500 in FDR from a scheduled bank |
All documents must be valid, current, and verifiable.
03-01-2026 16:05
03-01-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Upload Scan Copy of Tender fee of Rs. 1500/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana. Payable at Mehsana from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)
RequiredUpload Scan copy of Earnest Money Deposit Rs. 31500/- in the form of FDR (with a validity period of not less than 180 Days) from nationalized / scheduled bank in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana, Payable at Mehsana / Exemption Certificate / Demand Draft is not valid for Qualifying Criteria.
RequiredKindly attach Scan copy of PAN Card.
RequiredKindly attach Scan copy of Current Year Bank Solvency of 20 Percentage Amount put tender of Nationalized/ Schedule Bank of the year 2025.
RequiredKindly attach Scan copy of GST Registration.
RequiredKindly Attach Scan Copy of E1- Class & Above Category Registration [Electrical] (Renewal Receipt will not be Considered)
RequiredKindly Attach Scan Copy of Valid Electrical Contractor License. (Renewal Receipt will not be Considered)
RequiredKindly Attach Scan Copy of Turnover Certificate Provided by CA, in any of one year in last Five Financial year (from year 2020-21) not less than 2 times of the estimated cost.
RequiredKindly Attach Scan Copy of Experience of work Form 3A of one similar work of state level Programme like 15th August, 26th January, 1st May functions in Gujarat State (work carried out under state government only) completed in last five financial year for an amount not less than 50Percentage of amount put to tender. (authority will ask for scanned copy of work order-bill which must be submitted for verification within 2hrs by mail.) Completion Certificate Form-3A amount will be considered after deduction of GST. If Completion Certificate Form-3A amount is without GST then necessary supporting documents will have to be submitted by the bidder. Otherwise the amount shown in Completion Certificate Form 3A Will be considered to be GST inclusive and the calculation will be done after deducting 18Percentage GST.Similar work means having an experience of Sound system in Parade in State level Programme like15th August, 26th January, 1st May function in Gujarat State. (work carried out under state government only) The experience certificates in form 3(A) issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered.
RequiredAgency has to submit declaration on Agency Letterhead that it is not blacklisted by any govt. dept. in Last 5 Financial years.
RequiredKey insights about GUJARAT tender market
The bid submission deadline is 03-01-2026 at 16:00. Bidders must upload all required documents and bids before this time to be considered.
Eligible bidders must submit:
Bids will be evaluated based on technical competence (50%), financial offer (30%), and past performance (20%). Minimum thresholds must be met, including technical scores of at least 70 points, to qualify for final selection.
No, all bids must be submitted electronically through the official portal. Physical submissions are not accepted. Training sessions are available to assist bidders with the online process.
The sound system must be weather-resistant, portable, and capable of covering at least 5000 sq. meters. Equipment should meet CE and ISO standards, with a power supply of 220V/50Hz. All equipment must be certified and tested before deployment.
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