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Open State Governments & UT NPROCURE

Government Tender for RetroFitting of Van Bhavan Office Building in Surat - Civil Works

Bid Publish Date

16-Jun-2026, 12:00 am

Bid End Date

25-Jun-2026, 6:00 pm

Value

₹14,14,575

Location

SURAT , GUJARAT
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Progress

Issue16-Jun-2026, 12:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,000

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

VAN CONSTRUCTION OF MAJOR PROJECT RETROFITTING BUILDING INFRASTRUCTURE RENEWAL OF BLDG

This government tender offers an exclusive opportunity for qualified civil contractors to undertake the retrofitting and structural strengthening of the Van Bhavan Office Building in Adajan, Surat. Managed by the Forests and Environment Department of Gujarat, this project aims to improve safety and functionality of a key government building through comprehensive civil works. The tender process is open to experienced firms with proven capabilities in government infrastructure projects, emphasizing quality, compliance, and timely delivery. Bidders must submit detailed technical and financial proposals via the official e-Procurement portal before the deadline of 25th June 2026. The project has an estimated value of ₹14.14 lakhs, with a detailed scope, specifications, and evaluation criteria outlined in the tender documents. This is a strategic opportunity for construction companies seeking to contribute to government infrastructure development in Gujarat, ensuring adherence to safety standards and environmental regulations.

Scope Of Work

The scope of work for this tender includes:

  • Retrofitting and structural strengthening of the Van Bhavan Office Building to meet current safety standards.
  • Implementation of approved specifications and methodology as detailed in the tender documents.
  • Preparation and submission of detailed work plans including timelines and resource allocation.
  • Execution of civil works such as foundation strengthening, wall repairs, flooring, roofing, and related structural modifications.
  • Compliance with environmental and safety regulations during construction.

The process involves:

  1. Review of tender documents and specifications.
  2. Submission of technical and financial bids before the deadline.
  3. On-site assessment and preparation of detailed work schedule.
  4. Execution of retrofitting work as per approved plans.
  5. Regular supervision and quality checks.
  6. Final inspection and handover of the completed project.

The project must be completed within the stipulated period, with all work conforming to the standards specified in the Building Specification Book and related documents. Bidders must ensure that all materials and workmanship meet the technical parameters outlined in the specifications.

Technical Specifications

The technical specifications include:

Parameter Requirement
Building Area As per BOQ and drawings
Structural Material High-quality concrete, steel reinforcement conforming to IS codes
Retrofitting Methodology As detailed in the 'Retrofitting Specification and Methodology' document
Safety Standards Compliant with local building codes and safety regulations
Quality Assurance Materials must have test certificates; work must be inspected at each stage

The process involves:

  • Reviewing technical documents
  • Procuring approved materials
  • Executing work in phases
  • Conducting inspections and quality checks
  • Final approval by designated authorities

Financial Requirements

The estimated project cost is approximately ₹14,14,575. The payment will be made as per the following schedule:

Payment Stage Percentage of Total Cost Conditions
Initial Mobilization 10% Upon commencement
Progress Payments 70% Based on work completion milestones
Final Payment 20% After final inspection and approval

Bidders must submit a detailed financial proposal, including breakdown of costs for materials, labor, and overheads. All payments are subject to satisfactory work completion and adherence to quality standards. The bid must include a valid EMD of specified amount, payable via DD or FDR, as per tender instructions.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹14,14,575

Bid To RA

No

Item Category

Civil Works - Buildings

Authority & Contact

Officer Inviting Bids

DEPUTY CONSERVATOR OF FOREST, NORMAL DIVISION, SURAT.

Bid Opening Authority

DEPUTY CONSERVATOR OF FOREST, NORMAL DIVISION, SURAT.

Address

NORMAL DIVISION OFFICE ON GROUND FLOOR OF VAN BHAVAN BUILDING, SHIVAJI CHOWK, OPPOSIT DMART, GANGESHWAR MAHADEV TEMPLE ROAD, ADAJAN, SURAT - 395009.

Contact Details

02612733824

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Documents 6

1.0 SBD.pdf

TENDER_DOCUMENT

2.0 BOQ.pdf

TENDER_DOCUMENT

3.0 SPECIFICATION INDEX.pdf

TENDER_DOCUMENT

3.2 RETROFITTING SPECIFICATION and METHODOLOGY.pdf

TENDER_DOCUMENT

TSN.pdf

TENDER_DOCUMENT

Building Specification Book.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration and licensing for civil construction and retrofitting works.
✓ Proven experience in executing government civil projects, preferably in Gujarat.
✓ Must submit the necessary documents including:

  • Copy of tender fee DD
  • Copy of tender EMD DD/FDR
  • Required documents as per SBD
  • Complete details of the bidder including name and address clearly written on the cover.
Qualification Criteria Details
Minimum Experience 3+ years in civil retrofitting projects
Financial Stability Average annual turnover of at least ₹50 lakhs in the last 3 years
Technical Capability Demonstrated expertise in structural strengthening
Certification Valid license for civil works in Gujarat

Bidders must meet all eligibility requirements to qualify for technical evaluation and subsequent financial bidding.

Bidding Process

Process Timeline

1. Technical Stage

01-07-2026 15:00

2. Financial Stage

01-07-2026 15:15

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Stage

1

Copy of tender fee DD

Required
2

Copy of tender EMD DD/FDR

Required
3

Copy of required document as per SBD

Required
4

The complete details of the tender, the name, and the address of the sender must be clearly written on the cover. Covers of bidders with incomplete details will not be accepted.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for this tender?

The bid submission deadline is 25th June 2026 at 6:00 PM. Bidders must upload all required documents and bids before this time, as late submissions will not be accepted.

What documents are required to participate in this tender?

Bidders must submit:

  • Copy of tender fee DD
  • Copy of tender EMD DD/FDR
  • Required documents as per SBD
  • Complete details of the bidder, including name and address on the cover.
    All documents must be properly signed and submitted electronically via the official portal.
What is the estimated cost of the project?

The estimated project cost is approximately ₹14,14,575. Bidders should prepare their financial proposals accordingly, ensuring competitive pricing and compliance with the specifications outlined in the tender documents.

How can I clarify doubts or get assistance regarding the tender process?

Bidders can contact the Forests and Environment Department, Surat Division, at 02612733824 during working hours. Additionally, a vendor training camp is organized every Saturday at (n)code solutions, Ahmedabad, to assist bidders with the electronic bidding process.

What are the eligibility criteria for bidders?

Eligible bidders must have valid licenses for civil works, proven experience in government projects, and meet the financial stability criteria with an annual turnover of at least ₹50 lakhs in the last three years. They must also submit all required technical and financial documents as specified in the tender notice.

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