Open State Governments & UT NPROCURE

Government Tender for SITC of PA System with Automatic Bell at Schools in Ahmedabad

Bid Publish Date

04-Nov-2025, 1:30 pm

Bid End Date

15-Dec-2025, 12:00 pm

EMD

₹92,000

Value

₹91,61,609

Location

GANDHINAGAR , GUJARAT

Progress

Issue04-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers a valuable opportunity for electrical contractors and infrastructure providers to participate in the SITC of PA systems with automatic bells at various government schools in Ahmedabad, Gujarat. Managed by the Gujarat Council of School Education under the Samagra Shiksha department, the project aims to upgrade school communication systems, ensuring effective announcements and automated bell functions. With an estimated value of approximately ₹91.61 lakh, the tender emphasizes quality, timely delivery, and compliance with government standards. Bidders must submit comprehensive technical and financial proposals, along with supporting documents such as tender fee and EMD. The process involves site assessment, equipment installation, testing, and staff training, with evaluation based on technical competence, experience, and cost-effectiveness. This tender is ideal for experienced electrical firms seeking government contracts in Gujarat, contributing to educational infrastructure development and digital communication enhancements in schools.

Scope Of Work

The scope of work includes:

  • Supply of PA system equipment suitable for school environments.
  • Installation of PA systems in designated schools as per technical specifications.
  • Integration of automatic bell systems synchronized with the PA setup.
  • Testing and commissioning of all installed equipment to ensure proper functioning.
  • Training of school staff on system operation and maintenance.

The process involves:

  1. Site survey and assessment at each school.
  2. Delivery of all required equipment to the project sites.
  3. Installation and wiring as per approved technical drawings.
  4. System configuration and calibration.
  5. Final testing and handover.
Equipment Type Specification Quantity
PA Speakers High-quality, weatherproof As per site requirement
Automatic Bells Programmable, synchronized As per site requirement
Control Panel User-friendly interface As per site requirement
  • The contractor must ensure compliance with all safety standards and government regulations. All work must be completed within the specified timeline, adhering to the project completion period mentioned in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V AC, 50Hz
PA Speakers Weatherproof, suitable for outdoor use
Bell System Programmable, synchronized with PA system
Control Panel Digital, with remote operation capability

The installation process involves:

  1. Site assessment and planning.
  2. Delivery of equipment.
  3. Wiring and mounting as per technical drawings.
  4. System configuration.
  5. Final testing and commissioning.

All equipment must meet BIS standards and be compatible with existing school infrastructure.

Financial Requirements

The estimated project cost is approximately ₹91,61,609. The financial proposal should include:

Cost Component Estimated Cost
Equipment ₹70,00,000
Installation ₹15,00,000
Testing & Commissioning ₹3,00,000
Miscellaneous ₹3,61,609

Payment terms are:

  • 30% advance upon award.
  • 50% after delivery and installation.
  • 20% after successful commissioning.

Bidders must submit a detailed financial proposal aligned with these terms, ensuring transparency and compliance with government procurement policies.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for electrical contracting.
  • ✓ Must submit Scan Copy of Tender Fee and EMD of ₹92,000.
  • ✓ Must provide all supporting documents as specified in the RFP.
  • ✓ Experience in executing similar projects in educational or government sectors is preferred.
  • ✓ Financial stability demonstrated through turnover and past project completion.
Qualification Parameter Minimum Requirement
Tender Fee ₹2,400 (non-refundable)
EMD ₹92,000
Experience At least 2 similar projects in the last 3 years
Financial Turnover Minimum ₹30 lakh annually
  • ✓ Bidders must possess valid digital certificates for online bid submission.

Bidding Process

Process Timeline

1. Preliminary Stage

16-12-2025 12:30

2. Commercial Stage

16-12-2025 12:35

Required Forms

Preliminary

Bid Processing Fee & EMD Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Scan Copy of Tender Fee

Required
2

Attach Scan Copy of Tender EMD

Required
3

Attach Scan Copy of All Supporting Document as mentioned under RFP.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is December 4, 2025, at 12:00 PM. Bidders must upload all required documents and complete the submission process before this time to ensure their bid is considered.

What documents are required to participate in this tender?

Bidders must submit:

  • Scan copy of Tender Fee of ₹2,400
  • Scan copy of EMD of ₹92,000
  • Supporting documents as specified in the RFP, including experience certificates and financial statements.
    All documents should be uploaded in the prescribed format via the official portal.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), past experience (25%), financial offer (15%), and compliance with technical specifications (10%). Minimum thresholds must be met in each category, and the highest-scoring bids will be shortlisted for award.

Are training sessions available for online bidding?

Yes, free vendor training is organized every Saturday from 4:00 to 5:00 PM at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process and procure digital certificates for secure submissions.

What is the scope of work for this project?

The scope includes supply, installation, testing, and commissioning of PA systems with automatic bells at schools, ensuring synchronization, quality, and compliance with technical standards. The work involves site assessment, equipment delivery, wiring, system configuration, and staff training for operation and maintenance.

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