Open State Governments & UT NPROCURE

Government Tender for SITC of PA System with Automatic Bell at Schools in Rajkot District

Bid Publish Date

04-Nov-2025, 1:30 pm

Bid End Date

15-Dec-2025, 12:00 pm

EMD

₹78,000

Value

₹77,11,098

Location

GANDHINAGAR , GUJARAT

Progress

Issue04-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers a significant opportunity for electrical and infrastructure companies to participate in upgrading school communication systems across Rajkot District, Gujarat. The project involves the Supply, Installation, Testing, and Commissioning (SITC) of Public Address (PA) Systems with Automatic Bells at multiple government schools. Managed by the Gujarat Council of School Education under the Samagra Shiksha department, the tender emphasizes quality, compliance, and timely execution. Bidders must meet specific eligibility criteria, including experience in electrical and PA system installations, and submit all required documents via the official e-procurement portal. The project aims to improve school communication, automate bell systems, and enhance educational infrastructure. With an estimated value of INR 77,11,098, this tender provides a lucrative opportunity for qualified contractors to secure government contracts in Gujarat, contributing to educational development and technological advancement in the region.

Scope Of Work

The scope of work includes:

  • Supply of all necessary electrical and PA system components as per specifications.
  • Installation and wiring of PA systems in designated government schools.
  • Testing and commissioning of the installed systems to ensure full operational capacity.
  • Training and handover to school staff for system operation.

The process involves:

  1. Site assessment and preparation at each school.
  2. Delivery of equipment to the respective sites.
  3. Installation of PA systems including speakers, microphones, and automatic bells.
  4. System testing to verify sound clarity, coverage, and automation features.
  5. Final acceptance and handover with documentation.
Specification Details
Power Supply 230V AC, 50Hz
System Capacity Suitable for medium to large schools
Components Microphones, speakers, control panels, automatic bell modules
Compliance As per technical standards provided in tender documents

Bidders must ensure adherence to all safety and quality standards during execution.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V AC, 50Hz
System Coverage Up to 200 meters radius per school
Components Microphone, speakers, control unit, automatic bell module
Material Standards IS/IEC compliant electrical and electronic components
Installation Wall-mounted, weatherproof enclosures where necessary
Testing Sound clarity, coverage, and automation accuracy

The installation process involves:

  • Site survey and layout planning
  • Delivery of approved equipment
  • Wiring and mounting as per technical drawings
  • System configuration and testing
  • Final inspection and approval

Financial Requirements

The estimated project cost is INR 77,11,098, with an Earnest Money Deposit (EMD) of INR 78,000. The tender fee is INR 2400. Payment terms include:

  • 50% upon signing of contract
  • 30% after installation completion
  • 20% after successful testing and acceptance

Bidders must submit financial proposals in the prescribed format, ensuring compliance with the bid documents. All payments are subject to applicable taxes and deductions as per government norms.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for electrical contracting.
  • ✓ Must have relevant experience in installing PA and electrical systems in educational institutions.
  • ✓ Submit scanned copies of Tender Fee (INR 2400), EMD (INR 78,000), and all supporting documents as per tender requirements.
  • ✓ Must provide proof of financial stability, with an estimated project cost of at least INR 77,11,098.
  • ✓ Bidders should have completed similar projects within the last 3 years.
Financial Qualification Details
Minimum Turnover INR 50 Lakhs
Past Projects At least 2 similar projects completed
Certification Valid electrical contractor license

Note: Non-compliance with eligibility criteria will result in disqualification.

Bidding Process

Process Timeline

1. Preliminary Stage

16-12-2025 12:30

2. Commercial Stage

16-12-2025 12:35

Required Forms

Preliminary

Bid Processing Fee & EMD Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Scan Copy of Tender Fee

Required
2

Attach Scan Copy of Tender EMD

Required
3

Attach Scan Copy of All Supporting Document as mentioned under RFP.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to supply, install, test, and commission Public Address (PA) systems with automatic bells at various government schools in Rajkot District, Gujarat. The project enhances school communication infrastructure, ensuring effective announcements and automated bell systems for better school management.

Who is eligible to participate in this tender?

Eligible bidders must have valid electrical contractor licenses, relevant experience in installing PA systems, and meet financial criteria such as a minimum turnover of INR 50 Lakhs and completion of similar projects within the last 3 years. Supporting documents like tender fee, EMD, and project experience proof are mandatory.

How can I access the tender documents and submit my bid?

Tender documents are available for download free of cost from the official portal. Bidders must submit their technical and financial bids online via the nProcure platform before the deadline of December 4, 2025, at 12:00 PM. Physical submissions are not accepted.

What are the key technical specifications for the PA system?

The PA system must include microphones, speakers, control panels, and automatic bell modules compliant with IS/IEC standards. The system should cover up to 200 meters radius, be weatherproof where necessary, and be configured for optimal sound clarity and automation as detailed in the tender documents.

What is the evaluation process and criteria?

Bids will be evaluated based on technical competence (40%), financial proposal (30%), past experience (20%), and price competitiveness (10%). A minimum technical score of 70% is required for qualification. The highest scoring bidders will be shortlisted for award.

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