Open State Governments & UT NPROCURE

Government Tender for SITC of PA System with Automatic Bell at Schools in Mehsana District

Bid Publish Date

04-Nov-2025, 1:30 pm

Bid End Date

15-Dec-2025, 12:00 pm

EMD

₹92,000

Value

₹91,61,609

Location

GANDHINAGAR , GUJARAT

Progress

Issue04-Nov-2025, 1:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,400

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 1

ELECTRICAL

This government tender offers an exciting opportunity for qualified electrical and AV contractors to supply, install, and commission PA systems with automatic bells at government schools in Mehsana District, Gujarat. Managed by the Gujarat Council of School Education under the Department of Samagra Shiksha, the project aims to enhance school communication and automate daily routines through modern audio-visual solutions. The tender emphasizes compliance with technical standards, timely delivery, and quality installation. With an estimated project value of approximately ₹91.61 lakh, bidders must meet eligibility criteria, submit detailed financial and technical proposals, and adhere to strict deadlines. The process involves transparent evaluation, and successful bidders will be awarded contracts based on technical competence and cost-effectiveness. Download detailed documents and participate in this significant educational infrastructure development project to contribute to Gujarat’s school modernization efforts.

Scope Of Work

The scope of work includes:

  • Supply, installation, testing, and commissioning of PA systems with automatic bell functionality at designated government schools.
  • Installation of audio equipment such as microphones, speakers, amplifiers, and control panels as per technical specifications.
  • Integration of automatic bell systems synchronized with school schedules.
  • Provision of all necessary hardware, software, and accessories required for full operational capability.
  • Training and handover to school staff for operation and maintenance.

The process involves:

  1. Site assessment and preparation at each school.
  2. Delivery of all equipment to the respective locations.
  3. Installation and wiring as per approved technical drawings.
  4. Testing and commissioning to ensure system functionality.
  5. Training sessions for school personnel.
  6. Final acceptance and handover after successful testing.
Specification Details
Power Supply 230V AC, 50Hz
Speaker Type Wall-mounted, weatherproof
Control System Centralized with remote access
Automatic Bell Programmable schedule
Certification Compliant with BIS standards

All works must adhere to the technical and safety standards specified in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Power Supply 230V AC, 50Hz
Speakers Weatherproof, wall-mounted, with a minimum power output of 50W
Control Panel Centralized, programmable with remote access
Microphones Wireless or wired as per site requirement
Automatic Bell System Fully programmable with daily schedule
Standards Compliant with BIS standards for electrical and audio equipment

Process for technical compliance:

  • Review detailed specifications in the tender documents.
  • Ensure all equipment meets BIS and safety standards.
  • Submit technical compliance report along with bid.
  • Conduct site assessment if required prior to installation.
  • Install equipment as per approved technical drawings.
  • Perform comprehensive testing and commissioning procedures.

Financial Requirements

The estimated project cost is approximately ₹91,61,609, which includes all hardware, installation, testing, and commissioning charges. The bid security or EMD is set at ₹92,000, payable in the form of a demand draft or bank guarantee. The tender fee is ₹2400, non-refundable, payable online or as specified.

Payment terms:

  • 50% of the project cost payable upon installation completion.
  • Remaining 50% after successful testing and acceptance.
  • Advance payments are not permissible.

Bidders must submit a detailed financial proposal with break-up of costs, including hardware, labor, transportation, and other expenses. All costs should be inclusive of applicable taxes and duties. The total bid amount must be valid for 120 days from the bid submission deadline.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for electrical and AV system installation.
  • ✓ Must submit Scan Copy of Tender Fee of ₹2400.
  • ✓ Must submit Scan Copy of Tender EMD of ₹92,000.
  • ✓ Must provide Supporting documents as mentioned under RFP, including past project experience.
Qualification Criteria Details
Financial Turnover Minimum of ₹50 lakh in the last 3 years
Experience At least 2 similar projects completed in the past 5 years
Technical Capability Proven ability to install and commission PA systems with automatic bells
Certification Valid electrical contractor license and relevant certifications

Note: Bidders must meet all eligibility criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

16-12-2025 12:30

2. Commercial Stage

16-12-2025 12:35

Required Forms

Preliminary

Bid Processing Fee & EMD Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Attach Scan Copy of Tender Fee

Required
2

Attach Scan Copy of Tender EMD

Required
3

Attach Scan Copy of All Supporting Document as mentioned under RFP.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of the government tender for schools in Mehsana District?

The tender involves the Supply, Installation, Testing & Commissioning (SITC) of Public Address (PA) systems with automatic bells at various government schools. The work includes installing audio equipment such as microphones, speakers, control panels, and integrating automatic bell systems synchronized with school schedules. Bidders are responsible for delivering all hardware, performing installation, conducting testing, and providing training to school staff for operation and maintenance.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have valid registration and licenses, submit Scan copies of Tender Fee (₹2400) and EMD (₹92,000), and provide supporting documents as specified. They should have a minimum turnover of ₹50 lakh in the last three years, experience in at least two similar projects in the past five years, and possess relevant technical certifications. Meeting these criteria ensures qualification for the bidding process.

What technical specifications are required for the PA systems and automatic bells?

The systems must include weatherproof wall-mounted speakers, centralized control panels, and programmable automatic bells. Equipment should comply with BIS standards. The power supply is 230V AC, 50Hz. The installation must ensure reliable operation, with specifications detailed in the tender documents. Proper testing and certification are mandatory before acceptance.

What is the bidding process and key deadlines for this tender?

The process involves downloading tender documents, attending pre-bid meetings, submitting bids electronically before the deadline, and public bid opening. Key dates include: Bid start on 04-11-2025, Bid submission deadline on 04-12-2025, and Bid opening on 05-12-2025. Bidders must adhere strictly to deadlines for successful participation.

How will the bids be evaluated and awarded?

Bids will be evaluated based on technical competence (40%), financial proposal (30%), and compliance with specifications (20%). Past project performance (10%) also influences scoring. A minimum technical score of 70% is required. The highest scoring bidder, considering all criteria, will be awarded the contract. Transparency and fairness are maintained throughout the process.

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