Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for District Republic Day Celebration 2026 Ahmedabad

Bid Publish Date

30-Dec-2025, 3:00 pm

Bid End Date

12-Jan-2026, 4:00 pm

Value

₹2,70,131

Location

AHMADABAD , GUJARAT

Progress

Issue30-Dec-2025, 3:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an excellent opportunity for electrical and sound system contractors to participate in a prestigious public event. The Roads and Buildings Department of Ahmedabad invites bids for providing a temporary sound system for the District Republic Day celebration in 2026. The project involves supplying, installing, and supporting high-quality outdoor audio equipment to ensure a seamless and impactful event. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability, and submit their proposals electronically through the NProcure portal. The tender emphasizes transparency, safety, and technical excellence, with clear evaluation and payment procedures. This is a strategic opportunity for companies specializing in large-scale outdoor sound installations to showcase their expertise and contribute to a significant government celebration. The project deadline is January 12, 2026, with the event scheduled for early 2026, making timely submission crucial.

Scope Of Work

The selected vendor will be responsible for:

  • Supplying all necessary temporary sound equipment, including microphones, speakers, amplifiers, and mixing consoles.
  • Installing the sound system at the designated venue in Ahmedabad, ensuring optimal placement for coverage.
  • Conducting rehearsals to test and calibrate the sound system for clarity and volume.
  • Providing technical support during the event to address any sound-related issues promptly.
  • Ensuring safety standards and compliance with government regulations.

Key deliverables include:

  • Complete sound system setup before the rehearsal date.
  • Successful execution of sound during the main event.
  • Removal and proper disposal of equipment post-event.
Specification Details
Equipment Type Sound system for large outdoor venue
Power Supply 220V AC, 50Hz
Coverage Area Minimum 2000 sq. meters
Backup Power Generator backup for uninterrupted operation

Process flow:

  1. Site inspection and assessment.
  2. Delivery and setup of equipment.
  3. Rehearsal and calibration.
  4. Event day technical support.
  5. Dismantling and cleanup.

The vendor must ensure all equipment complies with safety and quality standards specified in the tender documents.

Technical Specifications

The sound system must include high-power speakers, microphones, amplifiers, and mixing consoles capable of covering a minimum area of 2000 sq. meters. Equipment should support outdoor use with weather-resistant features. Power supply should be 220V AC, 50Hz, with backup generator support. The system must be capable of delivering clear, undistorted sound at high volume levels suitable for large crowds. The setup process involves site assessment, equipment delivery, installation, and calibration. Sequential steps include:

  1. Site inspection and measurement.
  2. Equipment delivery and positioning.
  3. Sound calibration and testing.
  4. Rehearsal support.
  5. Final adjustments before the event.

Technical parameters are detailed in the specifications document and must meet the standards outlined in the tender.

Financial Requirements

The estimated project cost is approximately ₹2,70,130.81. Bidders must submit a detailed financial proposal including itemized costs for equipment, installation, and support services. The payment will be made in accordance with the following schedule:

  • 30% advance upon contract signing.
  • 50% after successful installation and rehearsal.
  • 20% post-completion and acceptance.
Cost Component Amount (INR)
Equipment ₹1,80,086.54
Installation & Support ₹54,025.96
Miscellaneous ₹36,018.31

All financial proposals should be inclusive of applicable taxes and duties. Bidders must ensure transparency and compliance with the terms specified in the tender documents.

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Eligibility Criteria

✓ Must have valid electrical contractor license (E-2 or above category).
✓ Must have experience in large-scale sound system installations for government or public events.
✓ Should possess valid GST registration, PAN, and bank solvency certificate (minimum 20% of tender value).
✓ Must submit EMD in the form of FDR not less than 165 days or a valid exemption certificate issued by R&B (Electrical) Division.
✓ Must upload recent work completion certificates for similar projects at district or state level.

Qualification Criteria Minimum Requirement
Electrical Contractor License E-2 or above
Experience At least 2 similar projects in last 3 years
Bank Solvency 20% of estimated tender value
EMD FDR or exemption certificate
Technical Capability Proven experience in large outdoor sound setups

All documents must be valid, current, and clearly scanned for submission.

Bidding Process

Process Timeline

1. Preliminary Stage

12-01-2026 16:05

2. Commercial Stage

12-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

• Upload scanned copy of the Tender / Bid Fee

Required
2

• Upload scanned copy of the EMD in FDR from (Not less than 165 days) / Valid Exemption Certificate Which issue By R & B (Electrical) Division.

Required
3

• Upload scanned copy of Bank Solvency of Minimum of 20 Percentage amount of Tender cost of Nationalized or Scheduled Bank issued in current calendar year

Required
4

• Upload Scanned copy of Permanent Account Number (PAN)

Required
5

• Upload Scanned copy of GST number

Required
6

• Upload scanned copy of E-2 and above category registration (Electrical) [Renewal Receipt of Registration is Not VAlid]

Required
7

• Upload Scanned copy of valid Electric contractor licence. [Renewal Receipt of Electrical Contractor License is Not Valid]

Required
8

• Upload scanned copy (Submit completion certificate/3A certificate copy of similar kind of work i.e. District/ State level 15th August/ 26th January/ 1st May Celebration programme (Only Sound Work))

Required
9

• Upload signed scan copy of the Special conditions (Annexure)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

This tender involves supplying, installing, and supporting a temporary sound system for the District Level Republic Day celebration in Ahmedabad 2026. The scope includes providing high-power speakers, microphones, amplifiers, and mixing consoles, with installation and calibration at the venue, ensuring clear audio coverage for large outdoor crowds. The vendor must also provide technical support during the event and dismantle the setup afterward.

What are the eligibility criteria for bidders?

Bidders must hold a valid electrical contractor license (E-2 or above), demonstrate experience in large-scale outdoor sound system projects, and submit documents including GST registration, PAN, bank solvency certificate (minimum 20%), EMD in FDR or exemption certificate, and recent project completion certificates. All documents must be valid and current.

How can I participate in this tender?

Interested vendors must register on the NProcure portal, attend free vendor training sessions, and submit their technical and financial proposals online before the deadline. The bid submission deadline is 12-01-2026 at 16:00 hours. Ensure all required documents, including tender fee and EMD, are uploaded correctly.

What is the evaluation process for bids?

Bids are evaluated based on technical compliance, experience, financial competitiveness, past performance, and adherence to safety standards. A minimum score of 70% is required to qualify. The evaluation includes technical assessment followed by financial bid opening, with scoring based on predefined criteria detailed in the tender documents.

What are the key dates and deadlines?

Bid submission opens on 30-12-2025 at 15:00 hours and closes on 12-01-2026 at 16:00 hours. The technical evaluation will start immediately after submission, with financial bids opening on 12-01-2026 at 16:10 hours. The project completion and award notification are expected by mid-January 2026.

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