Open State Governments & UT NPROCURE

Gujarat Government Tender for Temporary Sound System Supply & Installation - 1 Year Contract

Bid Publish Date

21-Dec-2025, 7:00 pm

Bid End Date

05-Jan-2026, 12:00 pm

Value

₹6,74,269

Location

GANDHINAGAR , GUJARAT

Progress

Issue21-Dec-2025, 7:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

1  Years

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an exclusive opportunity for electrical and sound system contractors to provide temporary sound system services for various official functions in Gandhinagar, Gujarat. Managed by the Capital Project Electrical Division, the project involves supplying, installing, and maintaining high-quality audio equipment for one year. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid licenses. The tender process is transparent, with clear evaluation criteria emphasizing technical expertise and cost-effectiveness. With an estimated contract value of Rs. 6,74,268.93, this opportunity is ideal for experienced contractors seeking to collaborate with the Gujarat government on public events, conferences, and ceremonies. Ensure timely submission of documents and compliance with all specifications to participate in this competitive bidding process and secure a prestigious government contract.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying and installing temporary sound systems suitable for government functions.
  • Ensuring high-quality audio output and clear sound during events.
  • Providing necessary equipment such as microphones, speakers, amplifiers, and mixers.
  • Conducting testing and commissioning of sound systems before each event.
  • Maintaining equipment and providing on-site support during functions.

The process includes:

  1. Receiving and reviewing technical specifications.
  2. Preparing and submitting bid documents.
  3. Participating in bid opening and evaluation.
  4. Awarding the contract to the successful bidder.
  5. Executing the work as per agreed timelines and specifications.
Equipment Specifications Minimum Requirements
Speakers High power, suitable for large venues
Microphones Wireless and wired options
Amplifiers Capable of supporting multiple microphones
Power Backup Uninterrupted power supply for equipment

The contractor must ensure compliance with all safety standards and government regulations, and coordinate with the Electrical Division for smooth execution.

Technical Specifications

The sound system must include:

Parameter Specification
Speakers Minimum 200W, suitable for large halls
Microphones Wireless handheld and lapel microphones
Amplifiers Support for multiple channels
Power Backup UPS capable of supporting system for 2 hours

Sequential steps involve:

  1. Procuring equipment as per specifications.
  2. Installing at designated venues.
  3. Conducting sound checks.
  4. Providing on-site support during events.
  5. Dismantling and returning equipment post-event.

All technical components must adhere to the standards specified in the tender documents and be approved by the Electrical Division prior to deployment.

Financial Requirements

The estimated contract value is Rs. 6,74,268.93. The payment terms are:

Payment Schedule Details
Advance Payment 10% upon contract signing
Progress Payment 50% after installation and testing
Final Payment 40% after successful completion and approval

Bidders must submit a detailed financial proposal along with the bid, including breakdowns of costs for equipment, installation, and support services. All payments are subject to verification and approval by the Electrical Division.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor license and sound system certification.
  • ✓ Must have completed similar work in the last 5 years with documented proof.
  • ✓ Minimum annual turnover of Rs. 40 Lakhs in any of the last five financial years.
  • ✓ Must submit demand draft of Rs. 900 as tender fee and FDR of Rs. 50,000 as security deposit.
  • ✓ Valid PAN, GST registration, and bank solvency certificate of at least Rs. 5,00,000.
  • ✓ Experience in government projects and successful completion of at least one similar sound system work costing not less than Rs. 8,00,000.
Financial Qualification Details
Minimum turnover Rs. 40 Lakhs
Security deposit Rs. 50,000 FDR
Bank solvency Rs. 5,00,000
Tender fee Rs. 900 Demand Draft

Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

05-01-2026 12:02

2. Commercial Stage

05-01-2026 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

1. Kindly attach Scan Copy of Tender fee Rs. 900/- (only Demand Draft is Valid) In Favor of Executive Engineer, Capital project electrical division, Gandhinagar

Required
2

2. Kindly attach Scan Copy of Security Deposit Rs. 50,000/- in FDR Format only (Not less than 12 Month/ 365 days) In Favor of Executive Engineer, Capital project electrical R & B division, Gandhinagar.

Required
3

3. Kindly attach Scan copy of Current Calendar Year Bank Solvency of minimum amount Rs. 5,00,000/- ( i.e 25 Percentage of Rs 20,00,000 Equalto Rs 5,00,000) of Nationalized / Schedule Bank/ Private Bank Issued In 2025.

Required
4

4. Kindly attach Scan copy of valid PAN Card.

Required
5

5. Kindly attach Scan copy of valid G.S.T Registration.

Required
6

6. Kindly attach scan copy of Valid Electrical Contractor License. Mandatory (IMPD Dept.)(Receipt of renewal/registration is not valid).

Required
7

7. Kindly attach scan Copy of Valid Contractor Registration of E2 and Above Class (Electrical)- Mandatory (Receipt of renewal/registration is not valid).

Required
8

8. Kindly attach scan copy of FORM-3A of last five financial year from 1-4-2020 till the due date of bid for this work (A) At least One similar work (i.e. sound system work only) State/Central Govt. program with presence state government authority had successfully completed work costing not less than amount Rs. 8,00,000/-(Private work, Event Management, Board/Nigam & sublet work experience will not consider.) (B) If the work is Completed before Nov-2023, then 18 Percentage GST Amount will be deducted from the amount shown in Form-3A which is online submitted by the Bidder. If the work is completed after Nov-2023 then the full amount as per the Form-3A which is online submitted by the bidder will be considered. (C) Such Work must have been completed in any one year of last five financial years i.e. from 01/04/2020 till the due date of bid for this work. (D) Work order & Bill pertaining to form 3-A submitted with online or may be asked to present if required by the tendering authority. (E) Form -3A consisting multiple works like E.I, Sound, LED Screen multimedia and works done at multiple site combined in a single form -3(A) are not allowed. (F) Similar works means sound system work etc type of work only. If bidder has submitted Form 3A with multiple works like E.I, Sound, LED Screen multimedia then bidder must have upload bill of related work.

Required
9

9. Upload Scanned copy of Annual turnover in any one of the last Five Financial years (2020-2025), ending 31st march of the previous financial year, should be more than Rs 40 Lakhs. Bidder has to submit turnover certificate which is verified and authorized by Charted Accountant. The UDIN mandatorily mentioned on the turnover certificate.

Required
10

10. Kindly attach Scan Copy of Annexure –A (Undertaking) and Annexure –B (Declaration letter) and Annexure – C (Work conditions) all are on Rs.300 stamp paper separately with notary stamps and sign.

Required
11

11. Kindly attach Scan Copy of Annexure –D (Manpower muster), Annexure E (list of FORM-3A works) on your letter pad with stamp and sign.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this tender?

The scope includes supplying, installing, testing, and maintaining temporary sound systems for government functions in Gandhinagar. The contractor must provide equipment such as speakers, microphones, amplifiers, and ensure proper setup and support during events.

What are the key eligibility criteria for bidders?

Bidders must possess valid electrical and sound system licenses, have completed similar projects worth at least Rs. 8,00,000 in the last 5 years, and demonstrate a minimum annual turnover of Rs. 40 Lakhs. Additionally, they must submit required documents including tender fee, security deposit, PAN, GST, and bank solvency certificates.

How is the evaluation process conducted?

Evaluation is based on technical capability (50%), financial proposal (30%), and past performance (20%). Bidders must meet minimum thresholds, with the highest scoring bidder awarded the contract. Transparency and compliance are prioritized.

What are the important dates to remember?

Bid submission starts on 21-12-2025 at 19:00 and ends on 31-12-2025 at 16:00. The bid opening is scheduled for 31-12-2025. Bidders should submit all documents before deadlines to ensure consideration.

Who can I contact for further information?

All inquiries should be directed to the Capital Project Electrical Division at Gandhinagar via email: [email protected]. Contact details are available on the official tender portal for additional support.

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