Open State Governments & UT NPROCURE

Government Tender for Providing Temporary LED Screen & Live Videography for Republic Day 2026 at Tharad

Bid Publish Date

20-Dec-2025, 4:00 pm

Bid End Date

03-Jan-2026, 4:00 pm

Value

₹23,50,202

Location

MAHESANA , GUJARAT

Progress

Issue20-Dec-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

DISCRETE COMPONENTS ELECTRICAL

This government tender offers a unique opportunity for experienced audiovisual and event management companies to supply temporary LED screens and live videography services for the Gujarat Republic Day 2026 celebration at Tharad. The project involves setup, rehearsals, and main event coverage, ensuring high-quality visual displays and multimedia recordings. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and necessary licenses. The tender aims to enhance the visual and multimedia experience of this prestigious state event, engaging large audiences and showcasing Gujarat's cultural pride. With an estimated value of Rs. 23.5 lakhs, this project provides a platform for professional service providers to contribute to a significant national celebration while adhering to strict deadlines and quality standards.

Scope Of Work

• Supply and installation of temporary LED screens suitable for outdoor use during the Republic Day celebration.
• Provision of live videography capturing the main event and rehearsals.
• Setup to include all necessary infrastructure such as stands, wiring, and power supply.
• Conduct two-day rehearsal prior to the main event to ensure smooth operation.
• Provide high-definition video recording and live streaming capabilities.
• Ensure safety standards and compliance with local regulations.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting of qualified vendors.
  3. Site inspection and final approval.
  4. Delivery, installation, and testing of equipment.
  5. Conducting rehearsals.
  6. Main event coverage.
  7. Dismantling and removal of equipment post-event.
Specification Details
Screen Size Minimum 20 ft x 12 ft
Resolution Full HD or higher
Power Supply 220V AC, 50Hz
Backup Power Generator backup required
Experience Minimum 3 years in large-scale outdoor event setups
Certification Electrical contractor license, electrical safety certificates

All bidders must adhere to the specifications and submit all required documentation as specified in the tender documents.

Technical Specifications

Parameter Requirement
Screen Size Minimum 20 ft x 12 ft
Resolution Full HD (1920x1080) or higher
Brightness Minimum 5000 nits
Power Supply 220V AC, 50Hz
Backup Generator backup of at least 2 hours
Mounting Weatherproof stands suitable for outdoor setup
Connectivity HDMI, SDI, or wireless options

The installation process involves:

  • Site survey and assessment
  • Delivery of equipment
  • Setup and calibration
  • Testing and commissioning
  • Rehearsal and final adjustments

All technical equipment must comply with safety standards and be certified for outdoor use.

Financial Requirements

The estimated project cost is Rs. 23,50,201.65. Bidders must submit a detailed financial bid, including all costs related to equipment, installation, and services. The payment schedule will be linked to project milestones:

  • 30% advance upon contract signing
  • 40% after installation and successful testing
  • 30% after completion of the main event and final approval
Cost Component Amount (Rs.)
Equipment Rs. 15,00,000
Installation Rs. 5,00,000
Rehearsal & Event Coverage Rs. 3,00,000
Miscellaneous Rs. 50,201.65

All financial transactions must be supported by valid invoices and receipts, with payments processed as per the agreed schedule.

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

✓ Must have valid electrical contractor license and electrical safety certificates.
✓ Must have completed similar projects involving LED screens and live videography for state or national level events.
✓ Must possess a minimum turnover of Rs. 50 lakhs in the last financial year.
✓ Must have experience in executing at least one project with a value of Rs. 10 lakhs or more in the past five years.
✓ Must submit a valid GST registration certificate.
✓ Must provide bank solvency certificate of at least 20% of the estimated project cost.
✓ Must not be blacklisted by any government department in the last 5 financial years.

Financial Criteria Details
Minimum Turnover Rs. 50 Lakhs
Experience 1 similar project in last 5 years
Bank Solvency 20% of estimated cost
Tender Fee Rs. 900/- demand draft
Earnest Money Deposit Rs. 23,600/- FDR valid for 180 days

All documents must be valid and current at the time of submission.

Bidding Process

Process Timeline

1. Preliminary Stage

03-01-2026 16:05

2. Commercial Stage

03-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Upload Scan Copy of Tender fee of Rs. 900/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana. Payable at Mehsana from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)

Required
2

Upload Scan copy of Earnest Money Deposit Rs. 23600/- in the form of FDR (with a validity period of not less than 180 Days) from nationalized / scheduled bank in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana, Payable at Mehsana / Exemption Certificate / Demand Draft is not valid for Qualifying Criteria.

Required
3

Kindly attach Scan copy of PAN Card.

Required
4

Kindly attach Scan copy of Current Year Bank Solvency of 20 Percentage Amount put tender of Nationalized/ Schedule Bank of the year 2025.

Required
5

Kindly attach Scan copy of GST Registration.

Required
6

Kindly Attach Scan Copy of E1- Class & Above Category Registration [Electrical] (Renewal Receipt will not be Considered)

Required
7

Kindly Attach Scan Copy of Valid Electrical Contractor License. (Renewal Receipt will not be Considered)

Required
8

Kindly Attach Scan Copy of Turnover Certificate Provided by CA, in any of one year in last Five Financial year (from year 2020-21) not less than 2 times of the estimated cost.

Required
9

Kindly Attach Scan Copy of Experience of work Form 3A of one similar work of state level Programme like 15th August, 26th January, 1st May functions in Gujarat State (work carried out under state government only) completed in last five financial year for an amount not less than 50 Percenrage of amount put to tender. (Authority will ask for scanned copy of work order-bill, which must be submitted for verification within 2hrs by mail.) Completion Certificate Form-3A amount will be considered after deduction of GST. If Completion Certificate Form-3A amount is without GST then necessary supporting documents will have to be submitted by the bidder. Otherwise the amount shown in Completion Certificate Form 3A Will be considered to be GST inclusive and the calculation will be done after deducting 18 Percentage GST. Similar work means having an experience of LED screen, videography, recording multimedia in State level Programme like 15thAugust, 26th January / 1st May function in Gujarat State. (Work carried out under state government only). Work of only photography and videography will not be considered The experience certificates in form 3(A) issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered.

Required
10

Agency has to submit declaration on Agency Letterhead that it is not blacklisted by any govt. dept. in Last 5 Financial years.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

This tender involves providing temporary LED screens and live videography services for the Gujarat Republic Day 2026 celebration at Tharad. The scope includes setup, rehearsals, and main event coverage, ensuring high-quality visual display and multimedia recording, as detailed in the tender documents.

What are the key eligibility criteria for bidders?

Bidders must possess a valid electrical contractor license, have experience in state-level event setups, demonstrate a minimum turnover of Rs. 50 lakhs, and submit relevant experience certificates. They must also provide GST registration, bank solvency certificates, and not be blacklisted in the last 5 years. All documents must be current and valid.

How can I participate in the bidding process?

Participants should download the tender documents online, prepare all required documents, and submit technical and financial bids electronically before the deadline. The process includes evaluation, shortlisting, and final award based on compliance and scoring criteria. Ensure timely submission to avoid disqualification.

What is the estimated project value and payment terms?

The estimated project cost is approximately Rs. 23,50,201.65. Payment will be made in installments: 30% advance, 40% after installation and testing, and 30% after event completion. Payments require valid invoices, and all costs must be detailed in the bid.

What are the important deadlines for this tender?

Key dates include the bid submission start on 20-12-2025, deadline on 03-01-2026 at 16:00, and bid opening on 03-01-2026 at 16:05. The evaluation will be completed by 16:10 on the same day. Bidders must adhere strictly to these deadlines for successful participation.

Similar Tenders

5 found
Urgent

Providing and Erecting Temp. Sound System for PARED & AT HOME function for State level celebration of Republic Day-2026 at Tharad, Dist-Vav Tharad. (including Two Day Rehearsal & Main Function)

Roads and Buildings

📍 MEHSANA, GUJARAT

Est: ₹31.4 L
⏰ Deadline: 3 days left
🛒 Type: Service
View NPROCURE
Urgent

Providing temporary Illumination and Roshni at various governemnt building for celebration of republic day of kheda district. Dt:25/01/2026 to 26/01/2026.(2 day)

Roads and Buildings

📍 NADIAD, GUJARAT

Est: ₹4.8 L
⏰ Deadline: 6 days left
🛒 Type: Service
View NPROCURE

Providing Temporary EI, stand by DG and working Lights for Celebration of District Level Republic Day-2026, Dist. Ahmedabad (With Rehearsal)

Roads and Buildings

📍 AHMEDABAD, GUJARAT

Est: ₹3.2 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE
Urgent

Providing temporary E.I.and D.G.Set for celebration of republic day of kheda district on Dt:26/01/2026. (with rehersal)

Roads and Buildings

📍 NADIAD, GUJARAT

Est: ₹1.6 L
⏰ Deadline: 6 days left
🛒 Type: Service
View NPROCURE

Providing Temporary illumination (Roshni) on various government Buildings (For two Days) for District Level Celebration of 26th January 2026, Republic Day in Banaskantha District.

Roads and Buildings

📍 BANASKANTHA, GUJARAT

Est: ₹6.4 L
⏰ Deadline: 2 weeks left
🛒 Type: Service
View NPROCURE