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Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
This government tender offers an exclusive opportunity for experienced companies to provide temporary LED screens, live videography, and watch-out software for the Gujarat Republic Day 2026 celebration at Tharad. Managed by the Mehsana Electrical Division, the project aims to deliver high-quality multimedia support for a significant cultural event, including rehearsals and main functions. Bidders must meet strict eligibility criteria, including relevant licenses, experience, and financial stability. The tender emphasizes technical excellence, timely delivery, and compliance with government standards. With an estimated value of Rs. 32.52 lakh, this project is ideal for audiovisual service providers, electrical contractors, and event management firms specializing in large-scale government events. The process involves detailed documentation, transparent evaluation, and adherence to deadlines, ensuring a fair and competitive bidding environment. Secure your chance to contribute to Gujarat’s grand celebration and showcase your technical expertise and event management capabilities.
The selected contractor will be responsible for:
The process includes:
Specifications include:
| Parameter | Details |
|---|---|
| LED Screen Size | As per tender document |
| Resolution | High-definition, suitable for large audiences |
| Videography | 4K recording, live streaming capabilities |
| Software | Watch-out software with real-time alerts |
All equipment must comply with government safety and technical standards, and the contractor must ensure uninterrupted power supply and backup during the event.
The LED screen must have a resolution of at least 4K (3840x2160 pixels) and a brightness of minimum 5000 nits for outdoor visibility. The videography equipment should support high-definition recording and live streaming with minimal latency. The watch-out software must be capable of real-time event monitoring, alert generation, and data logging. The technical parameters include:
| Specification | Requirement |
|---|---|
| Power Supply | Stable, with backup provisions |
| Connectivity | Fiber optic or high-speed wireless |
| Equipment Compliance | ISI and IEC standards |
| Installation | Secure mounting, weatherproofing |
Sequential procedures involve site survey, equipment delivery, installation, testing, rehearsal, main event support, and dismantling, ensuring all technical standards are met at each stage.
The estimated project cost is Rs. 32,52,859.86. The financial breakdown includes:
| Item | Cost (Rs.) |
|---|---|
| LED Screen & Setup | 20,00,000 |
| Videography & Streaming | 8,00,000 |
| Software & Support | 4,00,000 |
| Miscellaneous | 52,859.86 |
Payment terms specify an initial 30% advance upon contract signing, followed by 40% after installation and testing, and the remaining 30% post-event completion. All payments are subject to submission of valid invoices and compliance with contractual milestones.
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✓ Must have valid registration and licenses including Electrical Contractor License and E1-Class & Above Category Registration.
✓ Must submit a Demand Draft of Rs. 1500/- as tender fee.
✓ Earnest Money Deposit (EMD) of Rs. 32,600/- in the form of FDR valid for at least 180 days.
✓ Must provide Bank Solvency Certificate for 20% of the estimated project cost from a nationalized or scheduled bank.
✓ Must demonstrate experience in executing similar state-level multimedia events, with a minimum of one project involving LED screens and videography in Gujarat within the last five years.
✓ Must submit a declaration of non-blacklisting from any government department for the past five financial years.
| Qualification | Details |
|---|---|
| Financial | Turnover not less than twice the estimated cost in the last five financial years |
| Experience | Successful completion of at least one similar project in Gujarat |
| Technical | Valid electrical and multimedia licenses |
| Legal | No blacklisting or legal disputes |
All documents must be uploaded as per the specified guidelines and within the stipulated deadlines.
03-01-2026 16:05
03-01-2026 16:10
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Percentage Rate
Library-Secured
Upload Scan Copy of Tender fee of Rs. 1500/- in the form of Demand Draft Only (Cash Not Acceptable) in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana. Payable at Mehsana from any nationalized / Scheduled Bank. (DD for Tender fee must be purchased from the account of Bidder)
RequiredUpload Scan copy of Earnest Money Deposit Rs. 32600/- in the form of FDR (with a validity period of not less than 180 Days) from nationalized / scheduled bank in favour of Executive Engineer, Mehsana Electrical R&B Division, Mehsana, Payable at Mehsana / Exemption Certificate / Demand Draft is not valid for Qualifying Criteria.
RequiredKindly attach Scan copy of PAN Card.
RequiredKindly attach Scan copy of Current Year Bank Solvency of 20 Percentage Amount put tender of Nationalized/ Schedule Bank of the year 2025.
RequiredKindly attach Scan copy of GST Registration.
RequiredKindly Attach Scan Copy of E1- Class & Above Category Registration [Electrical] (Renewal Receipt will not be Considered)
RequiredKindly Attach Scan Copy of Valid Electrical Contractor License. (Renewal Receipt will not be Considered)
RequiredKindly Attach Scan Copy of Turnover Certificate Provided by CA, in any of one year in last Five Financial year (from year 2020-21) not less than 2 times of the estimated cost.
RequiredKindly Attach Scan Copy of Experience of work Form 3A of one similar work of state level Programme like 15th August, 26th January, 1st May functions in Gujarat State (work carried out under state government only) completed in last five financial year for an amount not less than 50Percentage of amount put to tender. (Authority will ask for scanned copy of work order-bill, which must be submitted for verification within 2hrs by mail.) Completion Certificate Form-3A amount will be considered after deduction of GST. If Completion Certificate Form-3A amount is without GST then necessary supporting documents will have to be submitted by the bidder. Otherwise the amount shown in Completion Certificate Form 3A Will be considered to be GST inclusive and the calculation will be done after deducting 18Percentage GST.Similar work means having an experience of LED screen, videography, recording multimedia in State level Programme like 15thAugust, 26th January / 1st May function in Gujarat State. (Work carried out under state government only). Work of only photography and videography will not be considered.The experience certificates in form 3(A) issued by Event Management company or private organization, Board/Nigam, corporation function will not be considered.
RequiredAgency has to submit declaration on Agency Letterhead that it is not blacklisted by any govt. dept. in Last 5 Financial years.
RequiredKey insights about GUJARAT tender market
This tender invites qualified contractors to supply and install a temporary LED screen, provide live videography, and implement watch-out software for the Gujarat Republic Day 2026 celebration at Tharad. The project includes rehearsals and the main event, ensuring high-quality multimedia support for a prominent state-level cultural program.
Bidders must possess valid licenses, including Electrical Contractor License and E1-Class & Above Category Registration, submit a tender fee of Rs. 1500, provide EMD of Rs. 32,600 in FDR, demonstrate financial stability with a bank solvency certificate, and have relevant experience in similar state-level multimedia events in Gujarat within the last five years. Additionally, a declaration of non-blacklisting is required.
The LED screens should have a minimum resolution of 4K with outdoor brightness of at least 5000 nits. Videography equipment must support high-definition recording and live streaming. The watch-out software should enable real-time monitoring and alert generation. All equipment must comply with government safety and technical standards, including ISI and IEC certifications.
Bidders must download tender documents online, submit technical and financial bids electronically before 03-01-2026 at 16:00. The bid opening will occur on the same day at 16:05. All documents, including tender fee, EMD, licenses, and experience certificates, must be uploaded as per instructions. Ensure compliance to avoid disqualification.
Bids will be evaluated based on technical competence (50%), financial proposal (30%), past performance (10%), and eligibility compliance (10%). Bidders must meet minimum thresholds in each category. The highest scoring bid will be selected, emphasizing technical quality, experience, and cost competitiveness.
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