Open State Governments & UT NPROCURE

Tender for Providing Temporary Sound System for 26th January 2026 Republic Day Celebration in Banaskantha District

Bid Publish Date

30-Dec-2025, 1:30 pm

Bid End Date

12-Jan-2026, 4:00 pm

Value

₹2,77,313

Location

BANAS KANTHA , GUJARAT

Progress

Issue30-Dec-2025, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

ELECTRICAL SOUND SYSTEM

This government tender offers an opportunity for qualified electrical and event service providers to supply a temporary sound system for the 26th January 2026 Republic Day celebration in Banaskantha District, Gujarat. The project involves providing high-quality audio equipment, installation, testing, and support for a large-scale public event. Bidders must meet strict eligibility criteria, including valid electrical licenses, experience in similar projects, and financial stability. The tender process is conducted electronically, ensuring transparency and fairness. With an estimated value of ₹2,77,313.20, this project is ideal for experienced vendors seeking government contracts in the electrical and event management sectors. The deadline for submission is 12th January 2026, and detailed technical specifications, eligibility requirements, and evaluation criteria are outlined to facilitate a smooth bidding process. Participate now to be part of a prestigious national celebration and showcase your expertise in delivering large-scale sound solutions for government events.

Scope Of Work

The selected vendor will be responsible for the following:

  • Supplying and installing a temporary sound system capable of covering the entire district celebration area.
  • Ensuring high-quality audio output suitable for large public gatherings.
  • Providing all necessary equipment, including microphones, speakers, amplifiers, and mixing consoles.
  • Conducting testing and commissioning of the sound system before the event.
  • Ensuring safety standards and compliance with government regulations.

The process involves:

  1. Submission of technical and financial bids.
  2. Evaluation and shortlisting based on eligibility criteria.
  3. Final bid opening and award of contract.
  4. Installation, testing, and commissioning.
  5. Event day support and dismantling post-event.
Specification Details
Power Output Minimum 10,000 Watts
Frequency Range 50Hz - 20kHz
Equipment Durability Weather-resistant and portable
Certification Must comply with BIS standards

The vendor must ensure timely delivery and setup as per the schedule specified in the tender documents.

Technical Specifications

The sound system must meet the following technical parameters:

Parameter Requirement
Power Output ≥ 10,000 Watts
Frequency Range 50Hz - 20kHz
Speaker Type Weatherproof, portable
Connectivity Wireless and wired options
Certification BIS standards compliance

Sequence of actions:

  1. Submit technical bid with detailed specifications.
  2. Await technical evaluation.
  3. Successful bidders will be invited for demonstration.
  4. Final selection based on technical compliance and cost.

All equipment must be tested and certified before installation to ensure quality and safety.

Financial Requirements

The estimated project cost is ₹2,77,313.20, which includes equipment, installation, testing, and dismantling. Payment will be made in accordance with the following schedule:

Payment Stage Percentage Conditions
Initial Payment 30% Upon contract signing
Mid-term Payment 40% After successful installation and testing
Final Payment 30% Post event completion and approval

Bidders must submit a detailed financial proposal with break-up of costs, including equipment, labor, transportation, and miscellaneous expenses. All prices should be inclusive of applicable taxes and duties.

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Eligibility Criteria

✓ Must have valid electrical contractor license and relevant sound system certification.
✓ Proven experience in providing sound systems for large-scale government events.
✓ Financial stability demonstrated by current bank solvency of at least 20% of the tender value.
✓ Submission of all required documents, including:

  • Demand Draft for tender fee of ₹600.
  • FDR for EMD amount.
  • Valid PAN and GST registration.
  • E-2 category electrical registration.
  • Electrical contractor license.
  • Form 3A for similar work in the last 5 financial years.
Qualification Criteria Details
Minimum Experience 3 years in event sound system provision
Financial Criteria Bank solvency of at least ₹55,462.64
Document Submission All documents must be in scanned PDF format

Note: Exemption certificates are not accepted for EMD and registration requirements.

Bidding Process

Process Timeline

1. Preliminary Stage

12-01-2026 16:02

2. Commercial Stage

12-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scanned Copy of Tender fee (only Demand Draft is Valid) In Favour of Executive Engineer, Mehsana Electrical (R&B) Division, Mehsana.

Required
2

Scanned Copy of S.D in FDR Format (Not less than 6 Months) Only In Favour of Deputy Executive Engineer, Palanpur Electrical (R&B) Sub Division, Palanpur. - Mandatory / Exemption Certificate and D.D. is Not Valid

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025

Required
4

Kindly attach Scan copy of Valid PAN Card.

Required
5

Kindly attach scan copy of Valid G.S.T number.

Required
6

Kindly Attach Scan Copy of E-2 and Above Category Registration [Electrical] [Renewal Receipt of Registration is not Valid]

Required
7

Kindly attach scan copy of Valid Electrical Contractor Licence. Mandatory. [Renewal Receipt of Electrical Contractor License is not valid]

Required
8

Scan Copy of Form 3A of Similar Work i.e. Providing Temporary Sound System Issued during last 5 Financial Years(from Date:01/04/2020 to Bid Submission Closing Date).

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 12th January 2026 at 4:00 PM. Bidders must upload all required documents and bid proposals before this time to be considered.

What documents are required to participate in this tender?

Participants must submit:

  • Demand Draft for tender fee of ₹600
  • FDR for EMD
  • Valid PAN and GST registration
  • Electrical contractor license
  • E-2 category electrical registration
  • Form 3A for similar work in last 5 financial years
  • Bank solvency certificate
    All documents should be scanned and uploaded as per guidelines.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (50%), experience (20%), and cost (30%). Minimum technical score of 70% is required for qualification. The highest scoring bid will be selected for award.

Can I attend the vendor training sessions?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the online bidding process and improve their chances of success.

What is the scope of work for this tender?

The scope includes supplying, installing, testing, and commissioning a high-quality temporary sound system suitable for large public gatherings, ensuring safety and compliance with standards, and providing support during the event day.

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