Open Petroleum and Natural Gas NPROCURE

Government Tender for Spot Billing Services in Jalore & Sirohi GA – Gujarat Gas

Bid Publish Date

26-Nov-2025, 6:30 pm

Bid End Date

15-Dec-2025, 6:30 pm

Location

AHMADABAD , GUJARAT

Progress

Issue26-Nov-2025, 6:30 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Petroleum and Natural Gas

Contract Form

Fixed-rate

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

MISCELLANEOUS SERVICES

This government tender invites qualified agencies to provide Spot Billing Services for Gujarat Gas Limited in the Jalore & Sirohi Gas Areas. The project covers areas including Abu Road, Jalore, Pindwara, Shivganj, and other regions within the GA. The tender aims to select a reliable agency to handle meter reading and billing operations, ensuring accurate and timely customer service. The tender is an open procurement process with a fixed-rate contract, emphasizing transparency and efficiency. Bidders must meet specific eligibility criteria, submit detailed technical and commercial bids, and adhere to the stipulated timelines. The project offers an estimated value range and requires compliance with government procurement policies. This opportunity is ideal for companies specializing in utilities management, billing services, and energy sector operations seeking to collaborate with a leading government sector organization in Gujarat.

Scope Of Work

• Provide comprehensive spot billing services for natural gas consumers in designated areas.

• Conduct meter reading and data collection at customer sites within scheduled timelines.

• Generate accurate bills based on meter readings, adhering to the Schedule of Rates (SOR) provided.

• Ensure timely dispatch of bills to consumers and facilitate payment collection.

• Maintain records of meter readings, billing, and payments for audit and compliance purposes.

• Coordinate with Gujarat Gas Limited for technical support and reporting.

• Ensure compliance with all applicable government and company policies.

Process Flow:

  1. Receive work order and schedule from Gujarat Gas.
  2. Conduct meter reading as per schedule.
  3. Verify and process meter data.
  4. Generate bills and dispatch to consumers.
  5. Collect payments and record transactions.
  6. Submit reports and data to Gujarat Gas.
Specification Details
Area Coverage Jalore, Sirohi, Abu Road, Pindwara, Shivganj
Contract Type Fixed-rate
Completion Period As per tender document

• Bidder must possess valid digital certificates for secure online submission.

• Adherence to safety and quality standards is mandatory throughout the project.

Technical Specifications

Parameter Specification
Billing Area Jalore & Sirohi GA including Abu Road, Pindwara, Shivganj
Service Duration As specified in tender document
Data Security Must comply with government data protection standards
Equipment Handheld devices for meter reading, secure data transmission
Software Compatible with Gujarat Gas billing systems

Sequential Process:

  1. Deployment of meter reading teams.
  2. Data collection using secure handheld devices.
  3. Data upload and validation.
  4. Bill generation through authorized software.
  5. Dispatch and payment collection.

Technical compliance: Ensure all equipment and software meet specified standards and are certified for government utility services.

Financial Requirements

The project has a fixed budget of INR 28,000, which covers all aspects of the spot billing service, including manpower, equipment, and administrative costs. Payments will be made in accordance with the milestones specified in the contract, typically post successful meter reading, bill generation, and dispatch. The payment schedule is as follows:

Payment Milestone Percentage Description
Initial Payment 30% On contract signing
Mid-Project Payment 40% After completion of meter reading and bill generation
Final Payment 30% Post successful billing and payment collection

Bidders must ensure compliance with all financial regulations and submit detailed cost breakdowns along with their bids. No additional charges beyond the fixed amount will be accepted unless explicitly approved in the contract.

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Eligibility Criteria

✓ Must have valid digital certificates compliant with the Information Technology Act-2000 (Class-III).
✓ Proven experience in utility billing, meter reading, or related services with documented references.
✓ Financial stability demonstrated through recent financial statements.
✓ Ability to deploy trained personnel and necessary infrastructure in the designated areas.
✓ No pending legal or contractual disputes that could hinder project execution.

Qualification Requirement Details
Experience Minimum 3 years in utility billing or related services
Financial Turnover Minimum INR 10 lakh in the last fiscal year
Certification Valid digital signature certificates
Legal Standing Free from legal disputes and compliant with local laws

Note: Bidders must submit all required documents as specified in the tender documents to qualify.

Bidding Process

Process Timeline

1. Preliminary Stage

16-12-2025 10:30

2. Technical Bid Submission

16-12-2025 10:35

3. Commercial Stage

16-12-2025 11:30

Required Forms

Preliminary

EMD with UTR Details

User Defined Template-Standard

Required

Technical

Technical Bid Submission

User Defined Template-Standard

Required

Commercial

Sample SOR for Meter Reading & Spot Billing - Jalore & Sirohi GA - Abu Road, Jalore, Pindwara, Shivganj & Sirohi & other areas in the GA

User Defined Template-Secured

Required

Required Documents

Documents required

1

Section - III Schedule of Rates (SOR)-Jalore-Sirohi GA.pdf

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the eligibility criteria for participating in this tender?

✓ Bidders must possess a valid digital signature certificate compliant with the IT Act-2000 (Class-III).
✓ Proven experience in utility billing, meter reading, or related services with verifiable references.
✓ Demonstrate financial stability with recent financial statements showing a minimum turnover of INR 10 lakh.
✓ Ability to deploy trained personnel and necessary infrastructure in the specified areas.
✓ No pending legal disputes that could affect project execution.
Note: All required documents must be submitted as per tender guidelines.

How can I submit my bid for this government tender?

Bidders must register on the official e-Procurement portal and procure a valid Digital Signature Certificate. The bid, including technical and financial proposals, must be submitted electronically before the deadline (15-12-2025 18:30). Ensure all documents are uploaded correctly and meet the specified criteria. Late submissions will be rejected. Attending the vendor training sessions can assist in understanding the online submission process.

What is the scope of work involved in this tender?

The scope includes providing comprehensive spot billing services such as meter reading, data collection, bill generation, dispatch, and payment collection across designated areas. The process involves deploying trained personnel, using secure devices, and ensuring data accuracy and timely reporting. The work must adhere to the Schedule of Rates (SOR) and comply with safety and data security standards. The contract is fixed-rate, with a completion period as detailed in the tender documents.

What are the key dates and deadlines for this tender?

The bid submission opens on 26-11-2025 at 18:30 and closes on 15-12-2025 at 18:30. Tender opening will occur on 16-12-2025, with preliminary, technical, and commercial evaluations scheduled at 10:30, 10:35, and 11:30 respectively. Bidders should ensure timely submission to avoid disqualification. Final award notification is expected by 20-12-2025.

Who can I contact for further assistance regarding this tender?

For queries and support, contact Gujarat Gas Limited, Gandhinagar at:

| Contact Person | Jignesh Desai |
| Phone | 7573946760 |
| Email | [email protected] |

Additional support is available from the nCode Solutions support team at +91-79-40007517 or via email at [email protected]. Bidders are encouraged to attend scheduled training sessions for online bidding procedures.

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