Open Power and Energy NPROCURE

Government Tender for Supply of 3 Phase 22 KV 500 KVA Distribution Transformer

Bid Publish Date

20-Nov-2025, 2:00 pm

Bid End Date

15-Dec-2025, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue20-Nov-2025, 2:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 10

HIGH VOLTAGE DISTRIBUTION SYSTEM EQUIPMENT DIRECT TRANSFORMER DISTRIBUTION TRANSFORMER ELECTRICAL ELECTRICAL SUBSTATION STATIC CONVERTERS TRANSFORMER SUPPLY ELECTRICAL DISTRIBUTION SYSTEM SUB STATION

This government tender offers a significant opportunity for electrical equipment suppliers to supply 3 Phase, 22 KV, 500 KVA Distribution Transformers to Gujarat's power distribution network. Managed by Dakshin Gujarat Vij Company Ltd. (DGVCL), the project aims to enhance electrical infrastructure in Surat and surrounding regions. Bidders must meet strict eligibility criteria, including technical specifications, certifications, and financial stability. The procurement process involves detailed technical and financial evaluations, with clear deadlines for bid submission, technical review, and final award. This tender emphasizes transparency, quality, and timely delivery, making it ideal for experienced manufacturers and suppliers seeking government contracts in the power sector.

Scope Of Work

The scope of work involves supplying 3 Phase, 22 KV, 500 KVA Distribution Transformers as per the detailed specifications provided in the tender documents. Key deliverables include:

  • Supply of transformers conforming to technical specifications outlined in the Tender Technical Specification and GTP.
  • Delivery of transformers at the designated project site in Surat, Gujarat.
  • Ensuring all transformers meet safety and quality standards, including Type Test Reports.
  • Complete documentation including drawings, certificates, and test reports.

The process involves:

  1. Preparation and submission of bid with all required technical and financial documents.
  2. Technical evaluation based on specifications, test reports, and certifications.
  3. Price bid evaluation for shortlisted bidders.
  4. Final award to the successful bidder.

Specifications include:

Parameter Details
Voltage 22 KV
Capacity 500 KVA
Phases 3
Standards As per IS 1180 and IEC standards
Certification BIS, ISO (if applicable)

Bidders must ensure compliance with all technical and safety standards, submit notarized copies of required documents, and adhere to the project timeline for delivery and installation.

Technical Specifications

Transformers must adhere to the following technical parameters:

Specification Requirement
Voltage 22 KV (Primary), 0.4 KV (Secondary)
Capacity 500 KVA
Phases 3-phase
Standards IS 1180, IEC standards
Cooling Oil immersed, ONAN
Impedance As specified in technical datasheet
Insulation Level As per technical specifications

The process involves:

  • Preparing detailed technical specifications and General Technical Parameters (GTP).
  • Sealing and signing all technical documents.
  • Conducting Type Tests and submitting reports.
  • Ensuring compliance with all safety and quality standards.

Technical documents must include:
plaintext

  • Technical Specification and GTP
  • Type Test Reports
  • Certification Documents
  • Manufacturing and Testing Facility Details

Financial Requirements

The estimated budget for this procurement ranges from Rs. [minimum amount] to Rs. [maximum amount], depending on specifications and market rates. The financial breakdown includes:

Cost Component Estimated Cost
Transformer unit cost Rs. [amount]
Delivery charges Rs. [amount]
Installation and testing Rs. [amount]
Total estimated value Rs. [total amount]

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 70% after successful installation and commissioning.
  • Payments will be made against submission of valid invoices and certification.

Bidders must submit a detailed financial proposal along with the bid, including all applicable taxes and duties. The bid validity period is 120 days from the date of submission.

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid vendor registration and GST registration.
  • ✓ Payment of tender fee of Rs. 11,800 via RTGS/NEFT/Online with UTR No.
  • ✓ Submission of EMD (Earnest Money Deposit) of applicable amount via RTGS/NEFT/Online.
  • ✓ Exemption documents for EMD, if applicable, duly notarized.
  • ✓ Self-certified copies of all relevant certificates including ISO, BIS, Factory License, and Import/Export Certificates (if applicable).
  • ✓ Demonstrated experience in supplying similar transformers with successful project completion.
  • ✓ Financial stability as evidenced by last three years' audited accounts.
Qualification Criteria Details
Minimum turnover Rs. [specified amount] for last 3 years
Experience At least [number] similar projects in the past 5 years
Certifications ISO, BIS, and other relevant standards
Financial documents Audited financial statements for last 3 years

Bidders must submit all documents as per the checklist and ensure they are notarized where applicable.

Bidding Process

Process Timeline

1. Preliminary Stage

16-12-2025 11:00

2. Technical Stage

23-12-2025 12:00

3. Price Bid Stage

07-01-2026 11:00

Required Forms

Preliminary

DGVCL Tender Fee - Goods

User Defined Template-Standard

Required

DGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 2_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 3_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 4_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 5_DGVCL

User Defined Template-Standard

Required

ANNEXURE- 6_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 7_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 8_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 9_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 10_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 11_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 12_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 14_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 15_DGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS_DGVCL

User Defined Template-Standard

Required

CERTIFICATE - A_DGVCL

User Defined Template-Standard

Required

Terms as per DGVCL

User Defined Template-Standard

Required

ANNEXURE - 13_DGVCL_Revised

User Defined Template-Standard

Required

Price

Confirmation For Composition Scheme_DGVCL

User Defined Template-Standard

Required

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

EMD Exemption Documents duly notarized (if Applicable)

Required
4

Self-Certified copy of Vendor Registration

Required
5

Self- certified copy of GSTN Registration Certificate

Required
6

Cancelled Check

Required

Stage - Technical Stage

1

Technical Specification and GTP duly filled, Sealed and signed

Required
2

Tender Drawing duly Sealed and signed (if applicable)

Required
3

Tender Notice and Schedule-A duly Sealed and signed.

Required
4

Tender Commercial terms and conditions with all annexures duly Sealed and signed.

Required
5

Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.

Required
6

Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
7

Country Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
8

Notarize copy of all required Type test report.

Required
9

All Amendment in ascending Order with duly signed and sealed.(if any)

Required
10

Important Instruction duly Sealed and signed

Required
11

Certificate-A of the Tender duly signed and sealed on Company’s letterhead

Required
12

Self-certified copy of valid ISO Certificate (if Applicable)

Required
13

Self-certified Copy of PAN card

Required
14

Self-certified copy of valid copy of Factory License

Required
15

Self-certified copy of Import / Export Certificate (if Applicable)

Required
16

List of Partners/Directors on firm’s letterhead duly sealed and signed with MoA OR self declaration about proprietor.

Required
17

List of Plant and Machinery and Testing Facility duly Sealed and signed

Required
18

Certified copy of Last Three years Audited Account.

Required
19

Notarized Copy of Valid BIS License (if applicable)

Required
20

BEE Certificate (if applicable)

Required
21

Self-Certified copy of order executed with GUVNL and its subsidiary company (if Applicable)

Required
22

Any other documents if required as per tender terms and conditions.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main requirement of this government tender?

This tender seeks qualified suppliers to supply 3 Phase, 22 KV, 500 KVA Distribution Transformers as per specified technical standards, ensuring reliable power distribution in Gujarat.

Who can participate in this tender?

Eligible bidders include manufacturers and suppliers with proven experience in electrical transformers, valid vendor registration, GST registration, and the ability to meet technical and financial criteria specified in the tender documents.

What are the key dates and deadlines I should be aware of?

Important deadlines include:

  • Bid Submission Start: 20-11-2025 14:00
  • Bid Submission End: 15-12-2025 18:00
  • Preliminary Evaluation: 16-12-2025 11:00
  • Technical Evaluation: 23-12-2025 12:00
  • Price Bid Opening: 07-01-2026 11:00

Ensure all documents are submitted before the deadline to avoid disqualification.

What documents are required for bid submission?

Bid documents must include:

  • Payment receipt of tender fee
  • EMD proof
  • Vendor registration and GST certificates
  • Technical specifications and Type Test Reports
  • Power of Attorney and notarized declarations
  • Certificates like ISO, BIS, Factory License, Import/Export (if applicable)
  • Audited financial statements
  • Any other documents specified in the tender notice.
How is the evaluation process conducted?

The evaluation involves technical compliance assessment (60%), experience and past performance (20%), and price competitiveness (20%). Bidders must meet minimum thresholds in all categories. The process includes technical review, financial analysis, and final price bid opening, with awards based on overall scores.

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