Open Power and Energy NPROCURE

Government Tender for Supply of M.S. Bolts & Nuts - DGVCL Surat Power Sector

Bid Publish Date

13-Nov-2025, 5:00 pm

Bid End Date

03-Dec-2025, 6:00 pm

Location

SURAT , GUJARAT

Progress

Issue13-Nov-2025, 5:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹11,800

Contract Form

Buy

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

EQUIPMENT NUTS ELECTRICAL BOLTS

This government tender offers an excellent opportunity for suppliers specializing in electrical hardware to supply MS Bolts & Nuts to DGVCL, Surat. The procurement aims to ensure the timely and quality supply of essential electrical components for power infrastructure projects. The tender process involves multiple stages including preliminary, technical, and price evaluations, with strict adherence to government procurement norms. Bidders must meet eligibility criteria, submit comprehensive technical and financial proposals, and deliver the specified goods within the stipulated timelines. The estimated value ranges from INR [minimum value] to INR [maximum value], reflecting the scale of procurement. Participation is open to experienced manufacturers, authorized distributors, and suppliers with proven track records in electrical hardware supply. This tender emphasizes transparency, quality, and competitive pricing, making it a strategic opportunity for qualified vendors seeking government contracts in the power sector.

Scope Of Work

The scope of this tender includes:

  • Supply of various sizes of M.S. Bolts & Nuts as per detailed specifications in the tender documents.
  • All items must conform to the technical specifications and quality standards outlined in the tender.
  • Delivery of the goods to the specified address at Surat.
  • The supplier must provide all necessary documentation, including test reports, certificates, and compliance certificates.

The process involves:

  1. Review of tender documents and specifications.
  2. Submission of bid along with required documents.
  3. Technical evaluation based on submitted specifications and certifications.
  4. Price bid evaluation for qualifying bidders.
  5. Final selection and award of contract.

Key deliverables include:

  • Delivery of M.S. Bolts & Nuts in specified quantities and sizes.
  • Submission of all technical and commercial documents.
  • Compliance with quality and safety standards.
Specification Details
Item Category Electrical Goods/Equipment
Delivery Location Surat, Gujarat
Quantity As per requirement in tender documents
Technical Standards As specified in tender specifications
Certification ISO, BIS, or other applicable standards

Bidders must ensure timely delivery and adherence to quality standards as specified in the tender documents.

Technical Specifications

The technical specifications for the M.S. Bolts & Nuts include:

Parameter Specification
Material Mild Steel (MS) with galvanization
Sizes Various sizes as detailed in tender documents
Coating Hot-dip galvanized or as specified
Tensile Strength Minimum 400 MPa
Finish Smooth, corrosion-resistant
Testing Must pass tensile, hardness, and corrosion tests

Bidders must submit detailed technical datasheets, test reports, and certification documents. The process involves:

  1. Preparing and sealing technical documents.
  2. Ensuring compliance with specified standards.
  3. Submitting samples for testing if required.
  4. Attending technical evaluation meetings.

All technical parameters must align with the detailed specifications provided in the tender documents to qualify for the technical stage.

Financial Requirements

The estimated procurement value ranges between INR [minimum value] and INR [maximum value]. The financial bid must include a detailed cost breakdown:

Cost Component Amount (INR)
Unit Price As per bid
Quantity As specified
Total Cost Calculated based on quantity
Taxes & Duties As applicable

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 70% after successful delivery and certification.
  • Payment through bank transfer.

Bidders should ensure their financial proposals are comprehensive and competitive, adhering to the guidelines specified in the tender documents.

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Eligibility Criteria

✓ Must have valid registration as a supplier or manufacturer of electrical hardware.
✓ Must submit proof of payment of tender fee (INR 11,800) via RTGS/NEFT/Online UTR.
✓ Must submit EMD (Earnest Money Deposit) of the specified amount through RTGS/NEFT/Online.
✓ Must provide notarized exemption documents for EMD if applicable.
✓ Must submit self-certified copies of GST registration, PAN card, Factory License, and Import/Export Certificates (if applicable).
✓ Must provide notarized power of attorney authorizing the signatory.
✓ Must submit a list of plant, machinery, and testing facilities.
✓ Must have at least 3 years of audited financial statements.

Qualification Criteria Details
Experience Minimum 3 years in electrical goods supply
Turnover Minimum INR [specify amount] in last 3 years
Certifications ISO, BIS, BEE (if applicable)
Technical Capacity Adequate testing and manufacturing facilities
Legal Compliance Valid business licenses and tax registrations

Bidders failing to meet these criteria will be disqualified from the bidding process.

Bidding Process

Process Timeline

1. Preliminary Stage

04-12-2025 11:00

2. Technical Stage

11-12-2025 11:00

3. Price Bid Stage

12-01-2026 11:00

Required Forms

Preliminary

DGVCL Tender Fee - Goods

User Defined Template-Standard

Required

DGVCL EMD Details - Goods

User Defined Template-Standard

Required

Technical

ANNEXURE -1_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 2_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 3_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 4_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 5_DGVCL

User Defined Template-Standard

Required

ANNEXURE- 6_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 7_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 8_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 9_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 10_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 11_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 12_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 14_DGVCL

User Defined Template-Standard

Required

ANNEXURE - 15_DGVCL

User Defined Template-Standard

Required

IMPORTANT INSTRUCTIONS_DGVCL

User Defined Template-Standard

Required

CERTIFICATE - A_DGVCL

User Defined Template-Standard

Required

Terms as per DGVCL

User Defined Template-Standard

Required

ANNEXURE - 13_DGVCL_Revised

User Defined Template-Standard

Required

Price

Confirmation For Composition Scheme_DGVCL

User Defined Template-Standard

Required

Price Bid Form

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Payment of Tender Fee (scan copy of cash receipt/RTGS/NEFT/Online with UTR No)

Required
2

Payment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)

Required
3

EMD Exemption Documents duly notarized (if Applicable)

Required
4

Self-Certified copy of Vendor Registration

Required
5

Self- certified copy of GSTN Registration Certificate

Required
6

Cancelled Check

Required

Stage - Technical Stage

1

Technical Specification and GTP duly filled, Sealed and signed

Required
2

Tender Drawing duly Sealed and signed (if applicable)

Required
3

Tender Notice and Schedule-A duly Sealed and signed.

Required
4

Tender Commercial terms and conditions with all annexures duly Sealed and signed.

Required
5

Notarized power of Attorney on 300/- Rs. non judicial stamp paper in favour of a person authorized to sign tender documents.

Required
6

Notarized declaration on Rs. 300/- Non judicial stamp paper as per attached format for Authorized representative (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
7

Country Boundary Certificate on 300/- Rs. non judicial stamp paper duly notarized (as per attached format in TENDER NOTICE SCHEDULE-A)

Required
8

Notarize copy of all required Type test report.

Required
9

All Amendment in ascending Order with duly signed and sealed.(if any)

Required
10

Important Instruction duly Sealed and signed

Required
11

Certificate-A of the Tender duly signed and sealed on Company’s letterhead

Required
12

Self-certified copy of valid ISO Certificate (if Applicable)

Required
13

Self-certified Copy of PAN card

Required
14

Self-certified copy of valid copy of Factory License

Required
15

Self-certified copy of Import / Export Certificate (if Applicable)

Required
16

List of Partners/Directors on firm’s letterhead duly sealed and signed with MoA OR self declaration about proprietor.

Required
17

List of Plant and Machinery and Testing Facility duly Sealed and signed

Required
18

Certified copy of Last Three years Audited Account.

Required
19

Notarized Copy of Valid BIS License (if applicable)

Required
20

BEE Certificate (if applicable)

Required
21

Self-Certified copy of order executed with GUVNL and its subsidiary company (if Applicable)

Required
22

Any other documents if required as per tender terms and conditions.

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What are the key eligibility criteria for participating in this tender?

Eligible bidders must have valid business registration, GST registration, PAN, and relevant certifications such as ISO or BIS if applicable. They must also submit proof of tender fee and EMD, along with technical capacity documents like testing facilities and financial statements. Experience in electrical hardware supply for at least 3 years is required.

How can I submit my bid for this government tender?

Bids must be submitted online through the designated portal before the deadline of December 3, 2025, at 18:00. Ensure all required documents, including technical and financial proposals, are correctly uploaded in the specified formats. Late submissions will be rejected.

What documents are required during the technical evaluation stage?

Technical documents include filled and signed specifications, test reports, certificates, notarized power of attorney, list of testing facilities, and copies of relevant licenses and certifications. All documents must be sealed and signed as per tender guidelines.

What is the evaluation process for the bids?

Bids are first evaluated for eligibility and technical compliance. Qualified bids then undergo price evaluation. The final score combines technical and financial assessments, with 50% weightage for technical quality and 30% for price. The highest scoring bidder wins.

What are the important dates I should keep in mind?

Key dates include bid submission deadline on December 3, 2025, preliminary evaluation on December 4, 2025, technical evaluation on December 11, 2025, and price bid opening on January 12, 2026. Ensure timely submission to avoid disqualification.

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