Open Power and Energy NPROCURE

Government Tender for Supply & Installation of Air Conditioners at Gondal Substations

Bid Publish Date

26-Nov-2025, 6:00 pm

Bid End Date

17-Dec-2025, 4:00 pm

Value

₹14,21,452

Location

RAJKOT , GUJARAT

Progress

Issue26-Nov-2025, 6:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

1  Months

Currency Type

Single

Categories 14

ESCRAP WIND MILL ENERGY PROJECT AIR CONDITIONER SERVICES ARNO STARTING CONTACTOR POWER SWITCH YARD WATER LEVEL RECORDER PEB APFC PANEL MEGA POWER PROJECT FUME HOODS SUBSTATION MACHINE

This government tender offers a significant opportunity for experienced contractors and suppliers in the power and energy sector to participate in the supply, installation, and commissioning of energy-efficient air conditioning units at various Gondal Circle locations. The project focuses on deploying high-star rated split inverter and tower AC units to improve cooling infrastructure at power substations and offices. With an estimated value of INR 14.21 Lakhs, the tender emphasizes technical excellence, experience, and compliance. Bidders must meet strict eligibility criteria, including experience, certifications, and technical specifications, to qualify. The process is fully electronic, with detailed guidelines for bid submission, evaluation, and award. This project supports Gujarat's power infrastructure development, ensuring reliable operations and energy efficiency. Bidders from HVAC, electrical, and power sectors are encouraged to participate in this transparent and competitive procurement process to contribute to the state's energy resilience.

Scope Of Work

The scope of work includes:

  • Supply of high-quality, energy-efficient air conditioning units as per specifications.
  • Installation and commissioning of split inverter wall-mounted AC units (1.0, 1.5, 2.0 Ton) and tower-type ACs (3.0 Ton).
  • Dismantling of existing units where applicable.
  • Testing and commissioning of all installed equipment to ensure operational efficiency.
  • Providing necessary accessories, wiring, and supports for installation.
  • Ensuring compliance with safety and technical standards specified in the tender documents.

Key deliverables:

  • Fully installed and operational AC units at designated sites.
  • Proper documentation including installation reports and performance certificates.

Sequential process:

  1. Submission of technical and financial bids.
  2. Technical evaluation and shortlisting.
  3. Price bid opening and final evaluation.
  4. Contract award and project commencement.
Specification Details
Capacity 1.0, 1.5, 2.0 Ton (split inverter wall-mounted), 3.0 Ton (tower type)
Star Rating 5-star energy efficiency
Power Supply 230V/50Hz, single-phase
Certification BIS certified, energy star rated
Installation Dismantling of old units, proper mounting, wiring, and testing
Warranty Minimum 1-year comprehensive warranty

Bidders must ensure all specifications are met and provide detailed technical literature with their proposals.

Technical Specifications

Parameter Specification
Capacity 1.0, 1.5, 2.0 Ton (split inverter), 3.0 Ton (tower)
Energy Efficiency 5-star rating as per BEE standards
Power Supply 230V/50Hz, single-phase
Refrigerant R-410A
Noise Level <50 dB (Indoor Unit)
Warranty Minimum 1-year comprehensive warranty
Installation Standards As per manufacturer guidelines and BIS standards

Sequential installation process:

  1. Site inspection and measurement.
  2. Dismantling of existing units.
  3. Mounting and wiring of new units.
  4. Testing and commissioning.
  5. Handover with documentation.

Financial Requirements

The estimated project cost is approximately INR 14,21,452.02. The payment schedule is as follows:

  • 30% advance payment upon contract signing.
  • 40% after installation and initial testing.
  • 30% upon successful commissioning and acceptance.
Cost Component Amount (INR)
Equipment INR 10,00,000
Installation INR 3,00,000
Miscellaneous INR 1,21,452.02

All payments are subject to submission of valid invoices and completion certificates. Bidders must include detailed cost breakdowns in their proposals.

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Eligibility Criteria

✓ Must be an OEM or authorized dealer/distributor of air conditioner manufacturing companies.
✓ Must have at least 5 years of experience in supply and installation of similar air conditioning systems.
✓ Proven track record with at least 3 completed projects of similar scope, preferably with government or reputed private organizations.
✓ Submission of performance certificates from previous clients.
✓ Valid GST registration and PAN card.
✓ Authorization certificate from the manufacturer.

Financial Qualification Minimum Turnover Number of Projects
INR 50 Lakhs annually 3

✓ Must submit all required technical documents, bid security, and tender fee as specified.
✓ Bidders must comply with all statutory and legal requirements.

Bidding Process

Process Timeline

1. Technical Bid

17-12-2025 16:30

2. Price Bid

17-12-2025 17:00

Required Forms

Technical

Tender fee and EMD form Gondal

User Defined Template-Standard

Required

Price

Schedule For Supply with Buyback

User Defined Template-Secured

Required

Required Documents

Stage - Technical Bid

1

Bidder quoting for the bid shall be strictly of OEM or authorized dealer/distributor of air conditioner machines manufacturing company, Other than will not be considered.

Required
2

Experience: Contractor should produce evidence of having experience of similar nature of supply of material last 05 years preferably photo copy of orders secured from GETCO/Central/State Govt/Railway/Semi-Govt./firms/institute.

Required
3

Performance certificate (with contact details) in support of successfully executed project is to be submitted with technical bid.

Required
4

Bidder shall have to submit authorization certificate of manufacturer.

Required
5

Bidder shall have to submit manufacturer’s catalogue/literature showing technical specification of materials as per mentioned in Annexure-A1, A2 of GTP with seal & signature of Bidder on catalogue with technical Bid. (GTP SR No. to be mentioned in catalogue)

Required
6

Bidder shall have to submit GUARANTEED TECHNICAL PARTICULARS (GTP) in Annexure-B with technical Bid.

Required
7

Bidder shall have to submit ANNEXUREs -1 to 12 with technical bid

Required
8

Payment of Tender fee and EMD by RTGS/NEFT ( from bidders account only)

Required
9

Copy of GST Registration

Required
10

Copy of PAN Card.

Required
11

Details of Partners/Directors of the Firm/Company. Partnership deed if applicable.

12

Copy of power of attorney as the case may be.

13

Whole tender after sign & stamp on each page

Required
14

Other documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main scope of this government tender?

This tender involves the supply, installation, and commissioning of high-efficiency air conditioners at various substations and offices under the Gondal Circle of GETCO. It includes dismantling existing units, installing split inverter wall-mounted ACs (1.0, 1.5, 2.0 Ton) and tower-type ACs (3.0 Ton), and ensuring proper testing and commissioning to meet specified standards.

Who is eligible to participate in this tender?

Eligible bidders must be OEM or authorized dealers/distributors of air conditioning units, with at least 5 years of experience and proven track record of similar projects. They must possess valid GST registration, PAN card, and manufacturer authorization certificates. Experience certificates and performance records are also required to qualify.

What are the key technical specifications for the air conditioners?

The units must be 5-star rated split inverter wall-mounted ACs with capacities of 1.0, 1.5, and 2.0 Tons, and tower-type ACs of 3.0 Tons. They should operate on 230V/50Hz single-phase power, use R-410A refrigerant, and have a noise level below 50 dB. All units must meet BIS standards and include a minimum 1-year warranty.

What is the bidding process and timeline?

Bidders must download the tender document, submit their technical and financial bids electronically via the NProcure portal before the deadline of 17-12-2025, 4:00 PM. The technical evaluation will occur on 17-12-2025 at 4:30 PM, followed by price bid opening at 5:00 PM. The final award is expected by 20-12-2025.

How can I get assistance or clarification regarding this tender?

For support, contact the Superintending Engineering, Circle Office, GETCO, Gondal via email at [email protected]. For technical and online bidding support, reach out to (n)Code Solutions at [email protected] or call +91-79-40007517. Support sessions and training are organized weekly to assist bidders.

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