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Government Tender for Providing Temporary Illumination, E.I., and D.G. Set for Republic Day in Botad

Bid Publish Date

08-Jan-2026, 2:15 pm

Bid End Date

17-Jan-2026, 4:00 pm

Value

₹4,89,002

Location

BOTAD , GUJARAT

Progress

Issue08-Jan-2026, 2:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers electrical contractors an opportunity to participate in lighting and electrical infrastructure setup for the Republic Day 2026 celebration in Botad, Gujarat. The project involves providing temporary illumination, wiring, and D.G. sets to ensure a safe and vibrant event. With an estimated value of ₹4,89,002.38, the tender emphasizes energy-efficient lighting, safety standards, and timely completion. Open to experienced firms with valid licenses, experience in event lighting, and financial stability, this tender is managed by the Gujarat Roads and Buildings Department. Bidders must adhere to the detailed eligibility criteria, technical specifications, and submission deadlines outlined in the tender documents. Download the full tender notice and participate through the official online portal to secure this lucrative government contract for a high-profile national event.

Scope Of Work

The scope of work includes:

  • Providing and erecting temporary illumination (Roshani) for the Republic Day event.
  • Installing electrical infrastructure (E.I.) including wiring, fixtures, and safety measures.
  • Setting up Diesel Generator (D.G.) sets for power backup.
  • Ensuring all electrical works comply with safety standards and technical specifications.

Key deliverables:

  • Complete electrical setup for the event site.
  • Proper functioning of lighting and power systems during the event.
  • Removal and cleanup post-event.

Process steps:

  1. Site inspection and assessment.
  2. Preparation of electrical layout and plan.
  3. Procurement of materials and equipment.
  4. Installation and testing of electrical systems.
  5. Commissioning and handover.
  6. Dismantling and site restoration.
Specification Details
Lighting Type LED floodlights, spotlights
Power Backup D.G. sets with minimum capacity as specified
Safety Standards As per Indian Electrical Rules
Duration 2 days (26th Jan 2026)

All work must adhere to the guidelines outlined in the tender documents and relevant safety regulations.

Technical Specifications

The technical specifications include:

  • Lighting equipment must be LED-based, energy-efficient, and suitable for outdoor event illumination.
  • Electrical wiring and fixtures should meet Indian standards and safety norms.
  • D.G. sets must have a capacity of at least 10 KVA, with proper soundproofing and safety features.
  • Power backup must support the entire lighting setup during the event.
Parameter Specification
Lighting Type LED floodlights, spotlights
Power Capacity Minimum 10 KVA D.G. sets
Safety Standards BIS and IE rules
Installation Outdoor, weatherproof setups

The installation process involves site assessment, equipment procurement, wiring, setup, and testing to ensure seamless operation during the event.

Financial Requirements

The estimated project cost is approximately ₹4,89,002.38. The financial breakdown includes:

Item Cost (₹)
Lighting Equipment 2,00,000
Electrical Materials 1,50,000
D.G. Sets 1,00,000
Miscellaneous 39,002.38

Bidders must submit the bid along with a refundable EMD of ₹9,780 (2% of estimated cost). Payment terms are as follows:

  • 30% advance upon award.
  • 50% during installation.
  • 20% after successful commissioning.

All payments are subject to compliance with contractual terms and certification of work completion.

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have a valid license of Electrical Contractor issued by the IMP Department.
  • ✓ Provide a D.D. for the tender fee of ₹600.
  • ✓ Submit FDR for EMD, valid for a minimum of 180 days from the last date of submission.
  • ✓ Possess a valid GST Registration Certificate.
  • ✓ Submit a Solvency Certificate of at least 20% of the estimated cost from a scheduled or nationalized bank for the year 2025-26.
  • ✓ Hold a valid registration certificate in E-2 Class or above as per Gujarat government norms.
  • ✓ Provide valid experience certificates in electrical works, especially related to event lighting and generator setups.
  • ✓ Declare that the agency is not blacklisted by any government department in Gujarat or other states.
Qualification Minimum Requirement
License Valid Electrical Contractor License
Experience Proven experience in electrical event setups
Financial Solvency certificate as specified
Registration Valid GST and registration certificates
Blacklisting No blacklisting status

All documents must be submitted in the prescribed format and verified for eligibility.

Bidding Process

Process Timeline

1. Preliminary Stage

17-01-2026 16:05

2. Commercial Stage

17-01-2026 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

(1) D.D. for Tender Fee

Required
2

(2) FDR for EMD (Minimum for 180 days from the last date of online submission of tender) as mentioned above/ Exemption certificate

Required
3

(3) Latest valid license of Electrical Contractor issued by the IMP Department.

Required
4

(4) Certified copy of Income Tax PAN Card.

Required
5

(5) Solvency Certificate of Schedule/Nationalized Bank for calendar year 2025-26 (Minimum 20 PErcentage of Estimated cost, issued in 2025-26).

Required
6

(6) Valid Registration Certificate in appropriate class. (E-2 Class & above) (Govt. of Guj., R&B Deptt. Paripatra No. TNC-10-2016-(FA-591-16)02-C; dtd. 3.9.2016).

Required
7

(7) GST Registration certificate

Required
8

(8) Valid Experience Certificate in 3A format

Required
9

(9) Undertaking that Agency is not blacklisted by any government department of Gujarat or any other state

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this government tender?

This tender seeks qualified electrical contractors to provide temporary illumination, electrical infrastructure, and D.G. sets for the 26th January 2026 Republic Day celebration in Botad District. The project aims to ensure safe, efficient, and vibrant lighting for the event, adhering to safety and quality standards. Bidders must meet eligibility criteria, submit all required documents, and comply with the specified timelines to participate successfully.

Who is eligible to bid on this tender?

Eligible bidders must possess:

  • A valid Electrical Contractor License issued by the IMP Department.
  • Experience in electrical setups for events.
  • Valid GST Registration.
  • Financial solvency certificate of at least 20% of the estimated project cost.
  • No blacklisting status by any government department.
  • Submission of required documents such as FDR for EMD, Income Tax PAN, and Experience Certificates.

Bidders must also have a valid digital certificate for online bidding and meet all technical and legal criteria outlined in the tender documents.

What are the key technical specifications for the electrical setup?

The technical specifications include:

  • Use of LED floodlights and spotlights for energy-efficient lighting.
  • Electrical wiring and fixtures must conform to Indian standards.
  • D.G. sets with minimum capacity of 10 KVA, equipped with safety features.
  • Setup should be weatherproof and suitable for outdoor use.
  • Installation involves site assessment, procurement, wiring, setup, and testing.
  • All work must adhere to Indian Electrical Rules and safety norms to ensure reliable operation during the event.
How is the financial bid evaluated and what is the estimated project cost?

The estimated project cost is approximately ₹4,89,002.38. Bids are evaluated based on:

  • Technical competence (50%), including experience and equipment quality.
  • Financial offer (30%), with the lowest bid favored.
  • Eligibility compliance (20%), including document verification.

Bidders must submit a refundable EMD of ₹9,780 and follow the payment schedule:

  • 30% advance
  • 50% during installation
  • 20% after successful commissioning.

The evaluation ensures selection of a qualified, cost-effective, and compliant contractor.

What are the important deadlines and how can I participate?

Key deadlines include:

  • Tender download starts: 08-01-2026 at 14:15
  • Bid submission deadline: 17-01-2026 at 16:00
  • Bid evaluation: 17-01-2026 at 16:05

To participate:

  1. Download tender documents from the official portal.
  2. Pay the tender fee of ₹600.
  3. Submit the required documents, including EMD, before the deadline.
  4. Attend any pre-bid meetings if scheduled.
  5. Submit technical and financial bids online.

Ensure all steps are completed timely to qualify for the award. For assistance, contact the designated officer via email.

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