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Open State Governments & UT NPROCURE

Government Tender for Providing & Erecting Temporary LED Screen & Videography for Republic Day 2026 Dahod

Bid Publish Date

07-Jan-2026, 10:00 am

Bid End Date

17-Jan-2026, 12:01 pm

Value

₹1,85,661

Location

PANCH MAHALS , GUJARAT

Progress

Issue07-Jan-2026, 10:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an excellent opportunity for experienced companies to provide temporary LED screen installation and videography services for the District Level Republic Day 2026 celebration in Dahod, Gujarat. The project involves supplying, installing, and supporting audiovisual equipment at various Taluka locations, ensuring a high-quality visual and recording experience for a significant national event. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and valid licenses. The tender process is conducted electronically, with detailed evaluation based on technical expertise, past performance, and cost competitiveness. The project aims to enhance the district's celebrations with state-of-the-art LED displays and professional videography, contributing to a memorable Republic Day event. The total estimated value is approximately ₹1,85,660.73, with clear deadlines for bid submission and evaluation. This opportunity is ideal for companies specializing in event AV setups, LED display installations, and government event videography, seeking to showcase their capabilities in a prestigious government project.

Scope Of Work

The selected contractor will be responsible for:

  • Supplying, installing, and maintaining temporary LED screens suitable for outdoor use at designated Taluka locations.
  • Providing high-resolution LED display panels as specified in the tender documents.
  • Ensuring proper setup, calibration, and safety measures during installation.
  • Conducting rehearsals prior to the main event to ensure optimal performance.
  • Recording and videography of the Republic Day celebration, including live streaming if required.
  • Providing all necessary equipment, accessories, and technical support during the event.
  • Ensuring compliance with all safety, electrical, and technical standards.

Key Deliverables:

  • Fully operational LED screens at selected locations.
  • High-quality video recordings of the event.
  • Rehearsal and event day support.
  • Post-event dismantling and cleanup.
Specification Requirement
LED Screen Size As per tender documents
Resolution Minimum HD
Power Supply Stable electrical connection
Backup Power Generator or UPS
Video Recording Full HD quality

Sequential Process:

  1. Site survey and assessment.
  2. Delivery and installation of LED screens.
  3. Testing and calibration.
  4. Conducting rehearsal sessions.
  5. Live event support and videography.
  6. Dismantling and site cleanup.

The contractor must adhere to all specified technical standards and timelines to ensure the successful execution of the event.

Technical Specifications

The LED screens must be of high resolution, suitable for outdoor use, with a minimum HD display quality. Power supply should be stable, with backup arrangements such as generators or UPS systems. The videography equipment must record in Full HD or higher. Installation procedures include site assessment, delivery, setup, calibration, and safety checks. Sequential steps include:

  • Site inspection and measurement.
  • Delivery of LED panels and accessories.
  • Installation and technical testing.
  • Rehearsal and adjustments.
  • Event support and videography.
  • Dismantling post-event.
Parameter Specification
LED Resolution Minimum HD
Power Backup Generator/UPS
Video Recording Full HD
Installation Time As per schedule

Contractors must ensure all technical standards are met for seamless event execution.

Financial Requirements

The total estimated budget for this project is approximately ₹1,85,660.73. The financial proposal should include detailed cost breakdowns covering equipment, installation, labor, and miscellaneous expenses. Payment terms are typically structured as:

  • 30% advance upon contract signing.
  • 50% after installation and successful testing.
  • 20% after event completion and satisfactory performance.
Cost Component Estimated Cost
Equipment ₹1,00,000
Installation ₹50,000
Videography ₹30,000
Miscellaneous ₹5,660.73

All bidders must submit a valid EMD of the specified amount, payable via FDR or bank guarantee, which will be converted into security deposit upon award of contract. The bid offer must be valid for 90 days from the bid submission deadline.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor registration in E-2 class or above.
  • ✓ Must possess a valid electrical contractor license (renewal receipt not accepted).
  • ✓ Must have experience in installing temporary LED screens, videography, and recording for government or district-level events.
  • ✓ Must provide proof of solvency (minimum 20% of tender amount) issued in 2026 from a nationalized or scheduled bank.
  • ✓ Must submit a valid Income Tax PAN Card and G.S.T. registration.
  • ✓ Must have completed at least one similar work (temporary LED installation, videography) for a government or district event in Gujarat in the last five financial years, amounting to at least 50% of the tender value.
Qualification Details
Experience Similar work in Gujarat within last 5 years
Financial Solvency certificate >= 20% of tender value
Licenses Valid electrical contractor license
Documentation PAN, G.S.T., registration certificates
Past Work At least one similar project with value >= 50% of tender

Bidders must meet all eligibility criteria to qualify for submission.

Bidding Process

Process Timeline

1. Preliminary Stage

17-01-2026 13:00

2. Commercial Stage

17-01-2026 13:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD (Minimum for 180 days) as mentioned above. Due to urgency of the work EMD will be converted into Security Deposit. (Exemption certificate or DD will not be considered)

Required
3

Scan copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentage of Amount put to Tender) (issued in current Calendar Year 2026)

Required
4

Scan copy of Income Tax Pan Card

Required
5

Scan copy of G.S.T. Number

Required
6

Scan Copy of Valid Contractor Registration in E-2 Class & above. (Electrical)

Required
7

Scan Copy of Valid Electrical Contractor License (Renewal Receipt will not be considered)

Required
8

Scan Copy of Form 3A of one similar work of State/District level Program in Gujarat State (Work carried out under State Government only) completed in last Five Financial years for an amount not less than 50 percentage of Amount put to Tender. Form 3A issued by Event Management Company will not be considered. Similar nature of work means having Experience of Temporary installation of LED screen, Videography and Recording.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17th January 2026 at 12:01 PM. Bidders must upload all required documents and proposals before this time to ensure consideration.

What documents are required to qualify for the tender?

Bidders must submit:

  • Valid electrical contractor registration in E-2 class or above
  • Electrical contractor license (renewal receipt not accepted)
  • Solvency certificate (minimum 20%) issued in 2026
  • PAN Card and G.S.T. registration
  • Experience proof of similar work in Gujarat in last 5 years
  • FDR for EMD, tender fee proof, and other specified documents as per eligibility criteria.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical competence (50%), financial offer (30%), and past performance (20%). Technical bids are assessed first, and only qualifying bidders proceed to financial evaluation. The final selection considers quality, experience, and cost-effectiveness.

Can I submit my bid physically?

No, all bids must be submitted electronically via the official e-Procurement portal. Physical submissions are not accepted under this tender.

Are training sessions available for online bidding?

Yes, free vendor training camps are organized every Saturday at (n)code solutions, Ahmedabad. Bidders are encouraged to attend to familiarize themselves with the electronic bidding process and ensure smooth submission.

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