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Open State Governments & UT NPROCURE

Government Tender for Providing Temporary Sound System for 26 January 2026 Celebration at Halol, Panchmahal

Bid Publish Date

08-Jan-2026, 10:30 pm

Bid End Date

20-Jan-2026, 12:01 pm

Value

₹2,57,897

Location

PANCH MAHALS , GUJARAT

Progress

Issue08-Jan-2026, 10:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an exclusive opportunity for experienced electrical contractors and audio equipment suppliers to provide a Temporary Sound System for the District Level Republic Day celebration in Halol, Panchmahal. The project involves supplying, installing, and supporting high-quality audio equipment to ensure a successful event on 26th January 2026. Bidders must meet strict eligibility criteria, including valid licenses, experience with similar government projects, and financial solvency. The tender is issued by the Roads and Buildings Department of Gujarat, emphasizing transparency and competitive bidding. With an estimated value of INR 2,57,897, this tender invites qualified vendors to participate in a prestigious government event, ensuring excellent visibility and potential for future collaborations. The process includes detailed technical specifications, clear evaluation criteria, and a structured bidding process, making it accessible for competent firms seeking government contracts in the electrical and event management sectors.

Scope Of Work

The scope of work includes the supply, installation, testing, and commissioning of a Temporary Sound System suitable for large-scale district celebrations. Key deliverables include:

  • High-quality speakers, microphones, amplifiers, and mixing consoles
  • Setup and testing of sound equipment at the designated venue in Halol
  • Rehearsal support prior to the event
  • On-site technical support during the event

The process involves:

  1. Submission of technical and financial bids
  2. Evaluation and shortlisting of qualified vendors
  3. Contract signing and equipment procurement
  4. Delivery and installation at the venue
  5. Testing and commissioning
  6. Event support and dismantling post-event

All equipment must meet the specifications outlined in the tender documents, and vendors must ensure timely delivery and setup as per schedule.

Specification Requirement
Power Output Minimum 10,000 Watts
Microphones Wireless and wired options
Connectivity Bluetooth, AUX, HDMI
Durability Weather-resistant and robust

Vendors must ensure compliance with safety standards and provide necessary certifications.

Technical Specifications

The technical specifications include:

  • Power Output: Minimum 10,000 Watts
  • Microphone Types: Wireless and wired
  • Connectivity Options: Bluetooth, AUX, HDMI
  • Equipment Durability: Weather-resistant, robust design

The process involves:

  1. Reviewing specifications in tender documents
  2. Ensuring all equipment meets technical standards
  3. Delivery and installation at the specified venue
  4. Conducting pre-event testing and commissioning

All technical parameters must adhere to safety and quality standards, with certifications provided during submission.

Financial Requirements

The estimated project cost is INR 2,57,897. Vendors must submit a detailed financial bid, including costs for equipment, installation, and support. The payment schedule will be as follows:

  • 50% advance upon contract signing
  • 30% after delivery and installation
  • 20% after successful commissioning and event support

Bidders should provide a comprehensive cost breakdown in their bid, ensuring transparency and competitiveness. The bid validity period is 90 days from the submission deadline.

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Eligibility Criteria

  • ✓ Must have valid electrical contractor registration in E-2 class or above.
  • ✓ Must possess a valid Electrical Contractor License (renewal receipts not accepted).
  • ✓ Must submit a solvency certificate from a nationalized or scheduled bank, issued in 2026, covering at least 20% of the tender amount.
  • ✓ Must provide a copy of Income Tax PAN Card and G.S.T. registration.
  • ✓ Must demonstrate experience with similar government event sound system setups in the last five years, with at least one project of 50% or more of the tender estimate.
  • ✓ Must submit a security deposit equivalent to the EMD amount, converted into a bank FDR for 180 days.
Qualification Criteria Details
Registration Valid electrical contractor registration in E-2 class
Experience Minimum one similar project in last five years
Financial Solvency certificate covering 20% of project cost
Documentation PAN, G.S.T., Electrical License, Experience Certificates

Bidders must meet all criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

20-01-2026 12:05

2. Commercial Stage

20-01-2026 12:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD (Minimum for 180 days) as mentioned above. Due to urgency of the work EMD will be converted into Security Deposit. (Exemption certificate or DD will not be considered)

Required
3

Scan copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentage of Amount put to Tender) (issued in current Calendar Year 2026)

Required
4

Scan copy of Income Tax Pan Card

Required
5

Scan copy of G.S.T. Number

Required
6

Scan Copy of Valid Contractor Registration in E-2 Class & above. (Electrical)

Required
7

Scan Copy of Valid Electrical Contractor License (Renewal Receipt will not be considered)

Required
8

Scan Copy of Experience certificate (Form-3A) of similar work (GOVT.) executed in last five year. (Minimum single work of 50 Percentage Amount of Estimate).

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 20th January 2026 at 12:01 PM. Bidders must upload all required documents and bids before this time to be considered.

What are the eligibility criteria for bidders?

Bidders must possess valid electrical contractor registration (E-2 class or above), a valid electrical license, experience with similar government projects, and financial solvency certificates. All documents must be current and meet specified thresholds.

What technical specifications are required for the sound system?

The sound system must deliver a minimum power output of 10,000 Watts, include wireless and wired microphones, support Bluetooth, AUX, HDMI connectivity, and be weather-resistant for outdoor use. Equipment must meet safety and quality standards.

How is the evaluation of bids conducted?

Bids are evaluated based on technical compliance (50%), experience (20%), financial bid (20%), and past performance (10%). Minimum technical scores of 70% are required for qualification.

Who can I contact for support during the bidding process?

Support can be obtained from DEPUTY EXECUTIVE ENGINEER, (R & B) ELECTRICAL SUB DIVISION, GODHRA via email at [email protected] or by phone at +91-79-40007517. Vendor training sessions are held weekly at (n)code solutions, Ahmedabad.

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