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Open State Governments & UT NPROCURE

Government Tender for Providing and Erecting Temporary Sound System for District Republic Day Celebration 2026

Bid Publish Date

07-Jan-2026, 10:00 am

Bid End Date

17-Jan-2026, 12:01 pm

Value

₹2,59,439

Location

PANCH MAHALS , GUJARAT

Progress

Issue07-Jan-2026, 10:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹600

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

This government tender offers an exciting opportunity for experienced audio-visual contractors to provide and install a temporary sound system for the District Republic Day 2026 celebration in Dahod, Gujarat. The project involves supply, erection, testing, and support for a large outdoor event scheduled for January 26, 2026. Bidders must meet strict eligibility criteria, including prior experience with large-scale government events, valid licenses, and financial solvency. The tender emphasizes transparency, technical excellence, and timely delivery, with detailed specifications and evaluation criteria provided. With an estimated value of approximately ₹2,59,439.21, this project is ideal for firms specializing in event audio systems, electrical contracting, and outdoor event infrastructure. The process involves online submission, technical and financial evaluation, and adherence to strict deadlines. This is a significant opportunity for companies looking to showcase their expertise in government event support and audio-visual solutions.

Scope Of Work

The scope of work includes:

  • Supplying all necessary equipment for a temporary sound system suitable for district-level celebrations.
  • Erecting and installing the sound system at designated Taluka locations as specified.
  • Ensuring the sound system meets the technical specifications outlined in the tender documents.
  • Conducting rehearsals and final testing prior to the event date.
  • Dismantling and removing equipment after the event.

Key deliverables include:

  • Complete sound system setup including microphones, speakers, amplifiers, and mixing consoles.
  • On-site technical support during rehearsals and the event.
  • Ensuring sound clarity and volume levels are appropriate for large outdoor gatherings.

Process flow:

  1. Submission of bid with technical and financial proposals.
  2. Evaluation and shortlisting of qualified bidders.
  3. Site inspection and final approval.
  4. Installation and testing of sound system.
  5. Conducting rehearsals.
  6. Event day support.
  7. Dismantling and site cleanup.
Equipment Specifications Details
Speakers High-power outdoor speakers
Microphones Wireless and wired
Amplifiers Suitable for outdoor use
Power Supply Backup generators

Important: Bidders must ensure all equipment complies with safety standards and technical requirements specified in the tender documents.

Technical Specifications

The technical specifications for the sound system include:

Parameter Requirement
Speakers Outdoor high-power speakers suitable for large open spaces
Microphones Wireless and wired types, compatible with sound system
Amplifiers Capable of supporting the entire sound setup
Power Backup Generators with sufficient capacity
Connectivity Wireless and wired connections for microphones and audio sources

Sequential process:

  1. Procurement of equipment as per specifications.
  2. Transport and on-site installation.
  3. System calibration and testing.
  4. Final approval and rehearsals.

All equipment must meet the safety and quality standards specified in the tender documents. Bidders should include detailed technical datasheets and compliance certificates with their proposals.

Financial Requirements

The estimated project cost is approximately ₹2,59,439.21. The financial proposal must include a detailed breakdown:

Cost Component Amount (INR)
Equipment Rs. 1,80,000
Transportation Rs. 30,000
Installation & Testing Rs. 25,000
Miscellaneous Rs. 24,439.21
Total Estimated Cost Rs. 2,59,439.21

Payment terms:

  • 30% advance upon contract signing.
  • 40% after installation and successful testing.
  • 30% after event completion and final approval.

All payments are subject to submission of valid invoices and compliance with contractual terms. Bidders must specify their pricing in the format provided in the tender documents.

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Eligibility Criteria

✓ Must have valid electrical contractor registration in E-2 class or above.
✓ Must possess valid electrical contractor license (renewal receipt not accepted).
✓ Must submit a solvency certificate from a nationalized or scheduled bank, amounting to at least 20% of the tender value, issued in 2026.
✓ Must provide PAN card and GST registration details.
✓ Must have prior experience in executing similar large-scale event sound system installations, with at least one project involving temporary sound setup for district or state-level programs in Gujarat within the last five financial years.
✓ Submit a scan copy of the FDR for EMD, valid for a minimum of 180 days.

Qualification Criteria Minimum Requirement
Electrical Contractor Registration E-2 Class or above
Solvency Certificate 20% of tender value
Experience in Similar Work At least 1 project with sound system setup
Tender Fee Rs. 600
EMD As specified in tender document

Note: Exemption certificates or DDs will not be considered for EMD; only valid FDRs are acceptable.

Bidding Process

Process Timeline

1. Preliminary Stage

17-01-2026 13:00

2. Commercial Stage

17-01-2026 13:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan copy of D.D. for Tender Fee

Required
2

Scan copy of FDR for EMD (Minimum for 180 days) as mentioned above. Due to urgency of the work EMD will be converted into Security Deposit. (Exemption certificate or DD will not be considered)

Required
3

Scan copy of Nationalized / Schedule Bank Solvency.) (MIN 20 percentage of Amount put to Tender) (issued in current Calendar Year 2026)

Required
4

Scan copy of Income Tax Pan Card

Required
5

Scan copy of G.S.T. Number

Required
6

Scan Copy of Valid Contractor Registration in E-2 Class & above. (Electrical)

Required
7

Scan Copy of Valid Electrical Contractor License (Renewal Receipt will not be considered)

Required
8

Scan Copy of Form 3A of one similar work of State/District level Program in Gujarat State (Work carried out under State Government only) completed in last Five Financial years for an amount not less than 50 percentage of Amount put to Tender. Form 3A issued by Event Management Company will not be considered. Similar nature of work means having Experience of Temporary installation of Sound System.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is on 17-01-2026 at 12:01 PM. Bidders must upload all required documents and proposals before this time, as late submissions will not be accepted.

What are the eligibility criteria for bidders?

Bidders must have valid electrical contractor registration (E-2 class or above), submit a solvency certificate of at least 20% of the tender value issued in 2026, and have prior experience in large-scale sound system installations for government or district events within Gujarat. Additionally, they must provide PAN, GST registration, and valid electrical licenses.

What technical specifications are required for the sound system?

The sound system must include high-power outdoor speakers, wireless and wired microphones, suitable amplifiers, and backup generators. Equipment must comply with safety standards and be capable of supporting large outdoor gatherings, with proper calibration and testing before the event.

How is the bid evaluated?

Bids are evaluated based on technical competence (50%), price competitiveness (30%), and compliance with technical specifications (20%). A minimum technical score of 70% is required for qualification. The highest-scoring bid will be selected for award.

What are the payment terms for the contract?

Payments will be made in three installments: 30% advance upon contract signing, 40% after successful installation and testing, and 30% after event completion and approval. All payments are subject to submission of valid invoices and compliance with contractual conditions.

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