Open State Governments & UT NPROCURE

Government Tender for Supplying Tractors, Trolleys & Machinery for Road Pothole Filling in Ahmedabad

Bid Publish Date

21-Dec-2025, 6:30 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹10,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue21-Dec-2025, 6:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹900

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 2

MACHINERY AGRICULTURE MACHINE

This government tender issued by Ahmedabad Municipal Corporation offers an excellent opportunity for civil contractors and machinery suppliers to participate in a project focused on road pothole filling and infrastructure enhancement in Ahmedabad's Lambha ward. The project involves supplying tractors, trolleys, permits, and specialized machinery to perform pothole repairs efficiently over a 12-month period. Bidders must meet specific eligibility criteria, including experience, financial stability, and certification requirements. The tender process is transparent, with clear deadlines, evaluation criteria, and support services available for participants. This initiative aims to improve road safety, reduce accidents, and enhance urban infrastructure, making it a strategic opportunity for companies seeking government contracts in Gujarat. The project emphasizes quality, safety, and timely delivery, aligning with government standards for civil works and public infrastructure development.

Scope Of Work

The scope of work includes:

  • Supplying tractors, trolleys, permits, and machinery required for pothole filling.
  • Mobilizing equipment to designated locations in Jyotinagar, Gokulnagar, and Lambha ward.
  • Performing pothole filling operations as per technical specifications.
  • Ensuring timely completion within the 12-month period.
  • Maintaining safety and quality standards throughout the project.

Key deliverables:

  • Fully operational tractors and trolleys at designated sites.
  • Necessary permits for machinery operation.
  • Daily progress reports.
  • Final completion report.

Process flow:

  1. Tender submission and acceptance.
  2. Mobilization of equipment post-award.
  3. Execution of pothole filling as per schedule.
  4. Inspection and quality assurance.
  5. Final project completion and handover.
Equipment Type Specification Quantity
Tractors Heavy-duty, fuel-efficient As per site requirement
Trolleys Durable, load-bearing As per site requirement
Machinery Pothole filling tools As specified

Important: All equipment must meet safety standards and be compliant with local regulations.

Technical Specifications

The equipment supplied must adhere to the following technical parameters:

Parameter Specification
Tractors Minimum 50 HP, fuel-efficient, equipped with necessary attachments
Trolleys Load capacity of at least 1 ton, rust-resistant
Machinery Capable of filling potholes with specified volume and density

Sequential process for technical compliance:

  1. Submit technical specifications during bid.
  2. Undergo technical evaluation.
  3. Equipment inspection and approval.
  4. Deployment at designated sites.

All equipment must be compliant with IS standards and certified by authorized agencies. Bidders should ensure proper maintenance and operational readiness throughout the project duration.

Financial Requirements

The estimated project cost is approximately ₹10,00,000.00. The financial bid should include detailed cost breakdowns:

Cost Component Estimated Amount
Equipment procurement ₹6,00,000
Transportation and logistics ₹2,00,000
Permits and licenses ₹50,000
Miscellaneous ₹1,50,000

Payment terms:

  • 30% advance upon contract signing.
  • 40% after mobilization and initial deployment.
  • 30% upon successful completion and acceptance.

All payments are subject to submission of valid invoices and compliance with contractual obligations. Bidders must demonstrate financial capability to sustain project activities.

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Eligibility Criteria

✓ Must have valid registration and licenses for civil works and machinery supply.
✓ Proven experience in road maintenance or civil infrastructure projects.
✓ Financial stability with a minimum average annual turnover of ₹50 lakhs over the last 3 years.
✓ Must possess valid GST registration and relevant certifications.
✓ Ability to mobilize equipment and manpower within specified timelines.

Qualification Requirement Details
Experience Minimum 3 years in civil or road maintenance projects
Financial Capability Turnover of at least ₹50 lakhs annually for last 3 years
Certifications Valid GST, ISO (if applicable), safety standards
Technical Capability Proven track record of similar projects

Note: Bidders must submit all relevant documents for verification during the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

30-12-2025 16:00

2. Commercial Stage

30-12-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Contractor Details

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to engage qualified contractors to supply tractors, trolleys, permits, and machinery for filling potholes on roads in Ahmedabad's Lambha ward, thereby improving road safety and infrastructure.

Who can participate in this tender?

Eligible bidders include civil works contractors with experience in road maintenance, machinery suppliers, and firms with proven financial stability and relevant certifications. They must meet the eligibility criteria outlined in the tender documents.

What are the key dates and deadlines for submission?

Bid submissions open on 21-12-2025 at 18:30 and close on 29-12-2025 at 18:00. The bid opening is scheduled for 30-12-2025 at 16:00. Bidders must ensure timely submission to avoid disqualification.

How can bidders obtain the tender documents and support?

Tender documents are available for free download from the official government e-procurement portal. Bidders can attend free training sessions every Saturday at GNFC Ltd., Ahmedabad, and seek technical assistance from the (n)Procure support team via phone or email.

What are the technical requirements for equipment?

All supplied equipment must meet IS standards, be certified by authorized agencies, and be capable of performing pothole filling efficiently. Tractors should have at least 50 HP, and trolleys must support a load of 1 ton or more. Equipment must be maintained throughout the project duration.

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