Open State Governments & UT NPROCURE

Government Tender for Transformer Pilper Proofing Work at Jasdan Division - Electrical Maintenance

Bid Publish Date

10-Sep-2025, 4:00 pm

Bid End Date

18-Dec-2025, 4:00 pm

EMD

₹4,900

Value

₹4,90,000

Location

RAJKOT , GUJARAT

Progress

Issue10-Sep-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹590

Contract Form

Works

Completion Period

365  Days

Currency Type

Single

Categories 3

OFFSET PRINTING ELECTRICAL SUBSTATION STATIC CONVERTERS

This government tender offers an excellent opportunity for electrical contractors and maintenance firms to undertake transformer pilper proofing work at Jasdan Division under Paschim Gujarat Vij Company Limited. The project involves providing on-site electrical infrastructure upgrades, including installation, testing, and certification of transformer safety equipment. With a project value of approximately Rs. 4.9 lakh and a completion period of 365 days, the tender emphasizes safety, quality, and timely execution. Bidders must meet strict eligibility criteria, including valid licenses, experience, and financial stability. The process involves comprehensive documentation, competitive bidding, and evaluation based on technical competence and cost. This tender is ideal for firms specializing in electrical maintenance, infrastructure upgrades, and safety compliance, particularly within Gujarat's public sector. Download the detailed tender documents and submit your bid before the deadline to participate in this significant electrical infrastructure project.

Scope Of Work

• Conduct a detailed site survey at Jasdan Division for transformer pilper assessment.
• Procure all necessary materials, including cable joints, insulators, and safety gadgets.
• Install and secure transformer pilper on-site and at consumer premises as per technical specifications.
• Perform testing and commissioning to ensure proper functioning and safety compliance.
• Provide documentation and certification of completed work.

  1. Site assessment and preparation.
  2. Material procurement as per specifications.
  3. Installation of transformer pilper.
  4. Testing, commissioning, and quality checks.
  5. Final documentation and handover.
Material Type Specifications
Cable Joints Type: UG, Standards: IS 694
Insulators Voltage rating: 11kV, Material: Porcelain
Safety Gadgets List as per annexure XI

• All work must adhere to safety standards and environmental guidelines.
• The contractor must ensure minimal disruption during installation.
• Post-installation inspection and certification are mandatory.

Technical Specifications

Parameter Specification
Work Period 365 days
Material Standards IS standards as specified
Voltage Rating 11kV
Certification Type test certificates for cables and joints
Installation Secure and compliant with safety norms
  1. Conduct site survey.
  2. Procure approved materials.
  3. Install transformer pilper as per technical drawings.
  4. Perform testing and commissioning.
  5. Obtain certification and handover.

Financial Requirements

The estimated project cost is Rs. 4,90,000. The bid must include a detailed cost breakdown:

Cost Component Amount (INR)
Material Procurement Rs. 2,50,000
Labour and Installation Rs. 1,50,000
Testing & Certification Rs. 40,000
Miscellaneous & Contingency Rs. 50,000

Payment terms include an initial mobilization advance of 20%, followed by progress payments based on milestones, and a final payment upon successful completion and certification. The bid validity period is 120 days from submission.

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Eligibility Criteria

✓ Must have valid electrical licenses and registration certificates.
✓ Proven experience in electrical maintenance and transformer work.
✓ Demonstrated financial stability with solvency certificates.
✓ Submission of all required documents including PAN, GST, ESI, EPF, and Labour License.
✓ Notarized Power of Attorney for partnership firms or companies.
✓ Experience certificate from recent projects.

Qualification Requirement Details
Electrical License Valid in Gujarat
Experience Minimum 2 years in electrical infrastructure projects
Financial Stability Solvency certificate of at least 20% of tender value
Certification PAN, GST, EPF, ESI, Labour License
Experience Certificate Recent project completion certificates

Bidder must meet all eligibility criteria to qualify for the tender.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

18-12-2025 16:30

2. TECHNICAL BID/PRICE BID STAGE

18-12-2025 17:00

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

TC PILPER PROOF

User Defined Template-Secured

Required

Required Documents

Stage - PRELIMINARY STAGE

1

Tender documents with all annexures, Schedule- A and all Amendments (if any) duly signed and stamped on each pages.

Required
2

Commercial terms and condition with duly signed and sealed

Required
3

In case of partnership firm / company Notarized copy of power of Attorney in favour of a person authorized to sign tender documents

Required
4

Self- certified of PAN Card in the name of bidder

Required
5

Self- certified copy of GST Registration Certificate in the name of bidder

Required
6

Self-Certified copy of Vendor Registration in the name of bidder.

Required
7

Self-Certified copy of Employee Provident fund certificate with mentioning PF Code Number allotted by concerned PF Authority.

Required
8

Self-Certified copy of Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20(Percent) of Tender cost

Required
9

Payment of Tender Fee (scan copy of cash receipt/Detail of UTR Copy)

Required
10

Payment of EMD Fee (scan copy of cash receipt/ Detail of UTR Copy /Bank Guarantee) If the EMD amount is more than Rs.3 Lakhs, it should be paid either by RTGS/NEFT/Online or Demand Draft or Banker’s Cheque or Pay Order or Bank Guarantee. Otherwise it should be paid either in cash (up to Rs.10, 000/- Only) at the office address specified in the tender document or by RTGS/NEFT/Online.

Required
11

Self-Certified copy of Valid Labour Insurance Policy in the name of bidder

Required
12

Bidder has to attach certificate of concerned Deputy Engineer issued recently regarding experience conduct and work without-which the bid will not be considered eligible.

Required
13

E. P. F. Registration in the name of bidder.

Required
14

Registration Number under Shop and Est. Act (If as case may be applicable)

Required
15

Self- certified copy of Electrical license in the name of bidder

Required
16

Self- certified copy of Labour License (If as case may be applicable)

Required
17

Self- certified copy of Registration under ESIC (if as case may be applicable)

Required
18

Type test certificates for Cable Box, Straight through Joints (In case of UG work involved).

Required
19

Work Completion Certificate (by Order Issuing Authority only with copies of work orders for the similar worked executed

Required
20

List of available safety gadgets, as per annexure XI.

Required
21

General information about the bidder as per Table-2 of section – 1.

Required
22

Self-Certified copy of Aadhar Card (Optional) (In case of Bidding is done on Individual name)

Required
23

Tender ‘Declaration-B’ regarding conflict of interest among bidders/agents

Required
24

Annexure-‘III’ (Declaration-A) self-declaration of bidder regarding “Relationship with Employee”

Required
25

Tender fee and EMD payment made through NEFT/RTGS then inform successful transaction UTR No. and Date with paid amount bifurcation on the letter head of the bidder without fail.

Required
26

List of Partners in case of partnership firm

Required
27

Tender Annexure-“XII” regarding no bill pending bills to put up for the period more than six months

Required
28

Attested copy of Memorandum of Association or partnership deed.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17th September 2025 at 16:00 hours. Bidders must ensure all documents and fees are submitted before this time to be considered.

What documents are required to participate in this tender?

Participants must submit a comprehensive set of documents including:

  • Signed and stamped tender documents with annexures
  • Commercial terms and conditions
  • Power of Attorney (if applicable)
  • PAN, GST, ESI, EPF certificates
  • Experience certificates
  • Solvency certificate
  • Labour and electrical licenses
  • Type test certificates
  • Work completion certificates
  • Safety gadgets list
  • Bidder's general information
  • Declaration forms

All documents must be self-certified and in compliance with the specified criteria.

What is the scope of work for this project?

The scope includes:

  • Site assessment and preparation
  • Procurement of materials such as cable joints and insulators
  • Installation of transformer pilper at site and consumer premises
  • Testing and commissioning of installed equipment
  • Certification and documentation of work completed

All work must adhere to safety standards and technical specifications outlined in the tender documents.

How will the evaluation of bids be conducted?

Bids will be evaluated based on:

  • Technical competence and experience (50%)
  • Financial proposal (30%)
  • Eligibility and compliance (20%)

Minimum qualifying score is 70%. The highest scoring bid will be awarded the contract, considering experience, technical quality, and cost-effectiveness.

Who can I contact for queries regarding this tender?

For any questions or clarifications, contact:

Name: DE T-2 JDO
Phone: 9687662431
Address: Office of Executive Engineer (O&M), P.G.V.C.L., Division Office, Gebanshah Society, Nr. Govt. Hospital, Jasdan
Office Hours: 10:00 AM to 5:00 PM
Please reach out well before the deadline to ensure timely assistance.

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